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The regular semi-monthly meeting of the Board of Trustees of the Village of Menands held on Monday, April 25th, 2022, was called to order by Mayor Megan Grenier at 6:00 P.M.

PRESENT:

Megan Grenier, Mayor
Diane Foley, Trustee
Seth H. Harris, Trustee
Timothy Lane, Trustee
Brian Marsh, Trustee
Donald Handerhan, Village Clerk
Nicole Ognan, Deputy Clerk-Treasurer
Stephen Rehfuss, Village Attorney

Also attending: Bill Garvey, Eric Johnson, Jason Matt, Steve Boulet, Mike Mackay, Paul Cooney, Mike Steurer, David Ognan, Jason Matt, Eric Johnson,

The mayor led the Pledge of Allegiance.

Open Forum:

Resident Bill Garvey advised the Board of the following:

Found the Glenwood Road Gate unlocked
Reported street light #75 not working
Glad that Chapter 127 was passed
Is in support of the cell tower at Menands Market
He approves the resolution for the NJ-NY watershed
Found letter on Villa Road near the RR tracks
Wrote a letter to CP asking them to clean up by the railroad tracks

Resident Paul Cooney advised the Board that Albany County uses a Utility Highway Work Permit for any road work done on county roads. There are permit fees associated with the permit. Paul suggests that the Village Adopt a similar permit system. A discussion followed.

Resolution Number 220058:

A motion was made by Trustee Marsh to accept the minutes of the April 4th, 2021 Board Meeting, seconded by Trustee Foley.

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE

Resolution Number 220059:

A motion was made by Trustee Marsh to approve minutes of the Budget Public Hearing held on Monday, April 11, 2022, seconded by Trustee Lane.

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE

Resolution Number 220060:

A motion was made by Trustee Marsh to approve payment for the following, seconded by Trustee Lane.

WARRANT # 22:

GENERAL totaling $129,435.01
WATER totaling $ 7,383.15
SEWER totaling $ 2,407.50
TOTALS $139,225.66

PAYROLL # 23: totaling $ 93,140.81
(03/25/22-04/07/22)

PAYROLL # 24: totaling $102,254.06
(04/05/22-04/21/22)
TOTALS $195,394.87

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE

Resolution Number 220061:

A motion was made by Trustee Marsh, seconded by Trustee Foley, to accept
the following resolution:

RESOLVED, that the Treasurer be, and hereby is, authorized to make the following Budget Transfers

Account Account

From Acct: A.1110.0154 To Acct: A.1110.0110
Description Court – Clk of Court Court – Court Officer
Amount: $2,600.00 $1,000.00

From Acct: ” To Acct: A.1110.0152
Description ” Court – P.T – O/T Court Clks
Amount: ” $1,600.00

From Acct: A.1325.0208 To Acct: A.1325.0413
Description Clerk – Equipment Clerk – Contractual Svcs
Amount: $1,000.00 $700.00

From Acct: A.1325.0408 To Acct: A.1325.0404
Description Clerk – Negotiator Clerk – Miscellaneous
Amount: $2,400.00 $2,700.00

From Acct: A.1620.0200 A.1325.0413
Description Bldg – Equip Clerk – Contractual Svcs
Amount: $750.00 $500.00

From Acct: ” To Acct: A.1620.0414
Description ” Bldg – Equip Repairs
Amount: ” $250.00

From Acct: A.3120.0103 To Acct: A.3120.0105
Description Police – Full-Time Patrolmen Police – O/T
Amount: $14,000.00 $14,000.00

From Acct: A.3120.0108 To Acct: A.3120.0107
Description Police – Lt Police – DWI Patrol
Amount: $6,000.00 $1,500.00

From Acct: ” A.3120.0153
Description ” Police – Telecommunicator O/T
Amount: ” $4,000.00

From Acct: ” A.3120.0201
Description ” Police – Computer & Software
Amount: ” $500.00

From Acct: A.3410.0424 A.3410.0417
Description Fire – Communication Repairs Fire – Gas & Oil
Amount: $600.00 $600.00

From Acct: A.5110.0105 A.5110.0208
Description Street – O/T Street – Misc Equip
Amount: $50.00 $50.00

From Acct: A.5142.0444 A.6989.0100
Description Snow – Salt Econ Dev – Personal Svcs
Amount: $4,000.00 $4,000.00

From Acct: A.7620.0450 A.8010.0100
Description Seniors – Hall Rental Zoning – Personal Svces
Amount: $125.00 $125.00

From Acct: A.8160.0445 A.8160.0419
Description Refuse – Landfill Chgs Refuse – Vehicle Mtce
Amount: $8,200.00 $2,000.00

From Acct: ” A.8510.0400
Description ” Beautification – Contractual
Amount: ” $1,000.00

From Acct: ” A.9089.0800
Description ” Compensated Absences
Amount: ” $5,200.00

WATER FUND

From Acct: F.8310.0419 To Acct: F.8310.0417
Description Admin – Vehicle Mtce Admin – Gas & Oil
Amount: $150.00 $150.00

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE

Resolution Number 220062:

The treasurer requested that the Board approve a resolution authorizing payment in advance of audit for public utility services (i.e., electric, gas, water, sewer, and telephone services), postage, freight, and express charges, as authorized by Village Law s/s 5-524. Such claims shall be presented for audit at the next regular meeting.

Mayor Grenier led a discussion regarding approving the 2022 – 2023 Village Budget.

Resolution Number 220063:

A motion was made by Trustee Harris to approve the 2022 – 2023 Village Budget, seconded by Trustee Lane.

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE

Mayor Grenier led a discussion regarding having Atlantic Underwater Services clean, inspect and repair High Service Reservoir, the cost would be approximately $8,500.00.

Resolution Number 220064:

Trustee Marsh made a motion to spend up to $8,500.00 to have Atlantic Underwater Services clean, inspect and repair the High Service Reservoir, seconded by Trustee Foley.

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE

The Clerk led a discussion regarding the need for Leak Detection.

April 11, 2022 Submitted By:
Client: Village of Menands Jared Malone Attn: Don Handerhan 419.250.9170 email hidden; JavaScript is required, 518.434.2922 email hidden; JavaScript is required
Project: Village of Menands, Menands, NY

GPRS appreciates the opportunity to provide this proposal. I encourage you to visit our website (www.gprsinc.com) and contact any of the numerous references listed. Our insurance certificate and W-9 can also be downloaded here. Please feel free to contact me if you have any questions, or if you need additional information.

LEAK DETECTION
We understand the scope of work to be to locate any potential leaks throughout the water distribution system. Contact points will be listened to using noise amplification equipment throughout the entire system in order to identify general areas with potential leaks. The leak will then be located using a combination of a correlator and ground microphones. Our ability to accurately locate the leak will depend on a variety of factors such as depth, pipe material, soil type, water pressure, and noise interference from traffic, machinery, etc. Any potential leaks can be detailed in a formal report (see Project Costs table).
EQUIPMENT

• Electronic Microphone. The leak noise amplification system consists of a control unit, a microphone, and headphones, and is used to listen for a leak signal on a water system contact points (valves, hydrants, etc.) to identify a general location of a potential water leak. This same system will also be used with a ground microphone to further pinpoint the leak location from the surface. Its effectiveness depends on a variety of factors such as pipe size and material, water pressure, leak size, soil type, and noise interference from traffic, machinery, etc.
• Leak Noise Correlator. The leak correlator consists of sensors that are placed on water system contact points, and the sound signals between these points will then be processed by mathematical algorithms to provide an approximate distance of the leak between the two points. The accuracy of the potential leak location depends on the ability of the pipe to be located along with the accurate input of pipe attributes such as pipe size and material (size and material information provided by the client).
• •Underground Scanning GPR Antenna. The antenna frequencies range from 250 MHz-450 MHz is mounted in a stroller frame which rolls over the surface. The surface needs to be reasonably smooth and unobstructed in order to obtain readable scans. Obstructions such as curbs, landscaping, and vegetation will limit the feasibility of GPR. The data is displayed on a screen and marked in the field in real time. The total depth achieved can be as much as 8’ or more with this antenna but can vary widely depending on the types of materials being scanned through. Some soil types such as clay may limit maximum depths to 3’ or less. As depth increases, targets must be larger in order to be detected and non-metallic targets can be especially difficult to locate. Depths provided should always be treated as estimates as their accuracy can be affected by multiple factors. For more information, please visit: Link
• Electromagnetic Pipe Locator. The EM locator can passively detect the signals from live AC power or radio signals travelling along some conductive utilities. It can also be used in conjunction with a transmitter to connect directly to accessible, metallic pipes, risers, or tracer wires. A current is sent through the pipe or tracer wire at a specific frequency and the resulting signal can then be detected by the receiver. A utility’s ability to be located depends
• on a variety of factors including access to the utility, conductivity, grounding, interference from other utilities, and many others. The depths provided should always be treated as estimates as their accuracy can be affected by multiple factors. For more information, please visit: Link
• Traceable Rodder. The Rodder has a copper wire encased in fiberglass. The line is pushed through accessible pipes before placing a current on the wire and the signal is then traced from the surface. The maximum traceable depth is 10’ depending on the soil conditions and the maximum distance is 200’. The line can be pushed through a pipe with direct access such as a sewer line at a cleanout or a storm drain catch basin. It may not be able to be pushed through deeper pipes within manholes. Electrical conduits will not be accessed by GPRS. The signal cannot be located through metallic pipes. For more information, please visit: Link
• GPS. This handheld GPS unit offers accuracy down to 4 inches, however, the accuracy achieved will depend on the satellite environment at the time of collection and should not be considered to be survey-grade. Features can be collected as points, lines, or areas and then exported as a KML/KMZ or overlaid on a CAD drawing. For more information, please visit: Link

PROJECT COSTS
SERVICE DESCRIPTION PRICE
SCANNING/FIELD MARKINGS Described on Page 1 $9,500
MOBILIZATION Included
FORMAL REPORT Detailed report of findings with photos, example data, and a site sketch (if applicable) in addition to the basic summary report that is included with every job. See example:
Link
Included
TOTAL
*$9,500
OPTIONAL SERVICES (INITIAL IF DESIRED)
 This price assumes that we will be given access to perform the work during normal, weekday business hours (8am-5pm).
 As-builts and any other applicable drawings should be made available to GPRS prior to the project if possible.
 A thorough utility search can only be completed if GPRS is given access to all utility structures, interior and exterior. This service is never a replacement for the use of the state One Call system (811).
 All of our technicians have OSHA-10 safety training or greater. Site-specific safety training is not included in this quote. Please notify us if this project requires additional safety training.
 These rates assume that there are no certified payroll requirements. GPRS has not been notified of any PLA, DIR, or Certified Payroll requirements. If GPRS receives notice that any of these conditions exist, there will be additional costs
This proposal is subject to the General Terms and Conditions for Services of Ground Penetrating Radar Systems, LLC posted at Link (the “Terms and Conditions”) and is hereby incorporated by reference into and made a part of this proposal. Customer acknowledges it has read and agrees to be bound by such Terms and Conditions. In the event of any conflict between the terms of this proposal and the Terms and Conditions, the Terms and Conditions will prevail. Customer also acknowledges that Ground Penetrating Radar Systems, LLC may, from time to time and at its discretion, modify the Terms and Conditions and Customer agrees to be bound by such Terms and Conditions as modified.

PROPOSAL-SPECIFIC TERMS & CONDITIONS

1. Customer agrees to meet and perform all requirements described in this document and has fully read and understands all items listed within this document.
2. It is the customer’s responsibility to prepare the site for scanning, including clearly identifying areas to be scanned, securing access to all areas required for scanning, and keeping these areas clear and free of obstructions. Delays caused by customer’s failure to do so may result in an increased price.
3. GPRS does not conduct an investigation, analysis, or interpretation of soil composition, soil/concrete conditions, or geophysical, geological, engineering, or land surveying information. Customer acknowledges it understands that we are merely reporting retrieved data and that we do NOT provide geophysical, geological, engineering, or land surveying services. Customer should contact a professional in those fields if such services are needed.
4. If for some reason the technician arrives on site and the work is cancelled there will be a charge of $500.00 per requested technician.ACCEPTED AND AGREED:

Resolution Number 220065:

A motion was made by Trustee Marsh to approve GPRS Inc. for Leak Detection within the Village, at a cost of $9,500.00 seconded by Trustee Lane.

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE

The clerk led a discussion regarding the removal of an old fuel tank from the rear of 280 Broadway. A discussion followed.

Edgeco Environmental
Tel (518) 235-5687 Proposal
Fax: (518) 233-9112
Date
2/8/2022
136 Columbia Street
Cohoes, NY 12047
Name / Billing Address Service Location
Village of Menands RE: Property Located AT:
280 Broadway
Menands NY
Project P.O. No. Rep Estimate #
Tank Removal Paul 8262
Description Qty Rate Total
Removal of Underground Tank Mobilization
Notify Dig Safe
Excavate soil to expose tank
Visually inspect tank for any signs of leakage/spillage
Drain tank of any contents
Remove and dispose of tank
Backfill and/or gravel where tank removed
Non-Utility Installed Inspection
Price excludes overspill or leakage 2,138.00
1,750.00
125.00 2,138.00T
1,750.00T
125.00T
Job schedule dates, times and durations may vary due to unforeseen circumstances. Subtotal $4,013.00

A Deposit of 50% is due upon acceptance of this proposal

Tax (8.0%) $321.04
Total $4,334.04

Customer Signature: ______________________________________________________________________________
Website: www.EdgecoEnvironmental.com Email: email hidden; JavaScript is required

Resolution Number 220066:

A motion was made by Trustee Lane to approve Edgeco Environmental to remove an old fuel tank from the rear of 280 Broadway, at a cost of $4,013.00 seconded by Trustee Marsh.

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE

The mayor led a discussion regarding resurfacing the pavilion at Ganser – Smith Park. The monies will be part of the Park Improvement Grant. A discussion followed.

April 11, 2022

Ms. Lauren Paulsen, Labella Assoc.
Village of Menands
280 Broadway
Menands, New York 12204

RE: 2022 Pavilion Paving

Reference is made for your request for pricing for paving the pavilion at 53 Menands Rd in the Village of Menands.

Callanan Industries, Inc. can supply the paving material and installation services based upon the NYSOGS Contract Group #31502 Bituminous Concrete bid. We have quoted the scope of work as outlined on the attached sheet.

Callanan Industries would supply all labor, equipment, material and trucking to cut any necessary keyways, sweep prior to paving and furnish and install the asphalt.

The Village of Menands would be responsible for supplying a source of water for our rollers

We could complete this work prior to July 1st.

Please be advised that this quote may be subject to Asphalt Price Escalation clauses. The attached prices are based upon the current NYS index but could increase or decrease based upon the price of liquid asphalt when the paving is actually performed.

If you have any questions or wish to schedule this work, please contact me at your earliest

convenience at (518) 374-2222 ext. 72027.

Very Truly Yours
Callanan Industries, Inc.

Nick Duncan
Construction Manager

Resolution Number 220067:

After a discussion, a motion was made by Trustee Marsh to approve Callahan Industries to resurface the pavilion at Ganser-Smith Park at a cost of $19,760.00 under state contract, seconded by Trustee Foley.

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE

Deputy Clerk/Treasurer Nicole Ognan, and Jason Matt, Territory Manager from Ti-Sales led a discussion regarding upgrading all of the village residential water meters, installed prior to 2019, by entering a professional service agreement with Ti-SALES, since the software, systems, installation, endpoints, and financing are inextricably integrated. Per the Village’s procurement policy.

A discussion followed:
After the discussion Trustee Harris is going to be in contact with the Village of Greenwich asking the following:
(1) How do they handle nonstandard installations?
(2) What benefits of upgrades.
(3) Policy for nonstandard installation will need to be in place. Any problems they encountered during the installation of the water meter upgrade were tabled until the next meeting.

See Professional Service Agreement

345 Miron Drive Southlake Texas 76092 (800) 883-1199

Monday, April 25, 2022

Dear Jason,

Thank you for the opportunity to present the proposed financing for The Village of Menands. I understand the Village is considering the acquisition of the Automated Meter System from Ti Sales, and is interested in utilizing Tax Exempt financing. I am submitting for you and your prospects to review the following proposed financing structures.

LESSOR: Government Capital Corporation.
LESSEE: The Village of Menands, NY
FINANCING STRUCTURE: Tax Exempt Municipal Lease/Purchase

PROPOSED PROJECT AMOUNT: $ 435,000.00

PAYMENT TERM: 10 Annual Pmts 12 Annual Pmts
INTEREST RATE: 3.695% 3.895%
PAYMENT AMOUNT: $ 52,820.36 $ 46,068.25

First Payment will be due 1 year in Arrears with subsequent payments due annually thereafter.

The above proposal is an expression of interest, subject to audit analysis and mutually acceptable documentation and is not a binding commitment. The terms outlined herein are subject to change and rates are valid for fourteen (14) days from the date of this proposal. If funding does not occur within this time period, rates and terms may be indexed to current market at that time.

Our finance programs are extremely flexible, and our goal is total customer satisfaction. If you have any questions or wish to consider other payment terms, frequencies, or conditions, please contact me toll-free at (800) 883-1199 x116.

With Best Regards,
Kevin D. Lerner
Kevin D. Lerner
Vice President, Public Finance

The Clerk advised the Board that the Fire Company elected the following Officers

MENANDS FIRE COMPANY #1
“Pride of the Valley”
250 Broadway
Menands, NY 12204
April 11, 2022
Mr. Donald Handerhan
Village Clerk
Menands Village Hall
289 Broadway
Menands, NY 12204
Dear Mr. Handerhan,
During their April , 2022 Meeting the active membership of the Menands Fire Company #1 elected the following members as Line Officers for the 2022-2023 year, beginning May 1
2022.
Chief of Department: David Ognan
1st Asst. Chief: Michael Steurer
2 nd Asst. Chief: Harvey Bender
Captains: Colin Schanz
Robert Griffin
Lieutenants: Sheri Archambault
Nicholas Decerce T. J. Robertson
Please present these results to the Village Board at the next Board Meeting.

Secretary

 

Resolution Number 220068:

Trustee Harris made a motion to approve the 2022 Fire Line Officers, seconded by Trustee Marsh.

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE

The Clerk led a discussion regarding the 2021 LOSAP for the Fire Department. The LOSAP points have been posted with the Fore Department for over 30 days with no adjustments. The clerk requested the Board to approve and certify the LOASP for 2021.

Resolution Number 220069:

Trustee Marsh made a motion to approve the 2021 LOSAP Program, seconded by Trustee Foley.

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE

Fire Chief Steurer asked permission to use the fire trucks for Little League Parade and Watervliet Memorial Parades.

 

Resolution Number 220070:

Trustee Marsh made a motion to approve the use of fire trucks for Little League and Memorial Day Parades, seconded by Trustee Harris.

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE

The Clerk led a discussion regarding updates made to the Emergency Plan.
Changes to Emergency Plan 2022

1. Named Mayor as Public Information Officer
2. Emergency Operations Center to Menands Police
3. Updated Dutch Village Map
4. Added Menands Police Drone Unit to severe weather
5. Albany County Sheriff Dispatch Phone Number added to Reverse 911
6. Boil Water policy added to Water Emergencies
7. Removed Names to Titles on all plans

Working with Homeland Security on a Cyber Security Policy

All of the changes have been reviewed by the following people:

Mayor Meg Grenier
Chief Ryan St Gelais
Chief Mike Steurer
Asst. Chief Dave Ognan
DPW Mike Hagmann
Village Clerk Don Handerhan

Resolution Number 220071:

Trustee Marsh made a motion to approve the Changes to Emergency Plan 2022,
seconded by Trustee Lane.

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE

Isabel Smrstik gave the Economic Development Intern’s Report.

• Update on CGI on April 15, 2022, completed the filming within the Village
• Update on Food Truck Festival
• Update on Historic Signage

Mayor Grenier advised the Board that the Fire Department held their Installation Dinner on Saturday at the Italian Community Center. It was a very nice event.

Trustee Marsh advised the Board he thinks the Village should terminate our contract with the Solar Company we are getting rebates from and switch to a new company. A discussion followed.

After a discussion Trustee, Marsh will forward information to the Board regarding a new company and discuss it at the next Board Meeting.

At 7:32 P.M. Trustee Lane made a motion to enter into Executive Session to discuss a
personnel matter, seconded by Trustee Harris.

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE

The regular meeting reconvened at 8:06 P.M.

After Executive Session Chief Steurer requested that Hera Merritt, Scott Murray, and Greg Jeffries be considered for active membership in the Menands Fire Department.

Resolution Number 220072:

Trustee Lane made a motion to accept Hera Merritt, Scott Murray, and Greg Jeffries to active membership in the Menands Fire Department, seconded by Trustee Foley.

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE

 

Trustee Lane made a motion to adjourn, seconded by Trustee Foley.

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE

The meeting was duly adjourned at 8:07 P.M.

____________________
Donald Handerhan
Clerk

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