The regular semi-monthly meeting of the Board of Trustees of the Village of Menands, held on Tuesday, September 3rd, 2019 was called to order by Mayor Megan Grenier at 6:00 P.M.

PRESENT:

Megan Grenier, Mayor
Diane Foley, Trustee
Seth H. Harris, Trustee
Brian Marsh, Trustee
Aileen Nicoll, Trustee
Donald Handerhan, Village Clerk
Stephen Rehfuss, Village Attorney
Paul Reuss, Exec Asst to Mayor

Also attending: Bill Garvey, Bill Nevins, Susan Sweeney, Steve Boulet, John Stangle, Eric Johnson, Catherine Sheridan.

The Mayor led the Pledge of Allegiance.

Open Forum:

Resident Bill Garvey wanted to thank National Grid for fixing the street lights.

Resident Garvey wanted to thank DPW for weeding around fire hydrants.

Resident Garvey stated while cleaning up Village Streets near Market Road he saw a needle on the ground. He contacted the Menands Police the officers took care of it. He wanted to thank them.

Resident Garvey is upset with a female firefighter from West Albany during the last storm she gave a worker at Village One a hard time. The incident was reported to the fire chief.

Resident Bill Nevins wanted to thank DPW for all their hard work especially after the recent storms.

Resident Susan Sweeney asked if there was a process to give feedback to residents after they voice their concerns. Susan feels that at the next meeting the resident’s concerns should be talked about it possible.

Resident Sweeney also stated the website needs to be updated.

Mayor Grenier advised Mrs. Sweeney she had directed Paul Reuss to contact each Department Head to look at the website and give input to improve.

Resident Steve Boulet asked if the parking rail at the park is going to be repaired. The Clerk advised that DPW is in the process of the repairs.

A motion was made by Trustee Foley to accept the minutes of the August 5th, 2019 Board Meeting, seconded by Trustee Marsh.

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting ABSTAINED
Trustee Marsh voting AYE
Trustee Nicoll voting ABSTAINED
Mayor Grenier voting AYE

A motion was made by Trustee Nicoll to accept the minutes of the August 19th, 2019 Board Meeting, seconded by Trustee Marsh.

ADOPTED:

Trustee Foley voting ABSTAINED
Trustee Harris voting ABSTAINED
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

A motion was made by Trustee Nicoll to approve payment for the following, seconded by Trustee Harris.

WARRANT # 7:

GENERAL totaling $129,391.11
WATER totaling $ 847.50
SEWER totaling $ 863.42
TOTALS $131,102.03

PAYROLL #7: totaling $100,560.00
(08/16/16-08/29/19)

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

SECTION 001100

INVITATION TO BID
Sealed bids for the:

Sage Estates Preserve Trailhead & Trail Improvements
will be received at the following address:

Village of Menands
Attn: Donald Handerhan, Clerk
280 Broadway
Menands, New York 12204

until 2:00 PM local time on August 12, 2019. Bids will be publicly opened and read aloud at 2:15 PM local time at the following address:

250 Broadway
Menands, New York 12204
The Project generally consists of the following work:

The base bid generally encompasses the following work: site clearing, asphalt pavement, concrete curb removal, concrete curb placement, gravel parking area, block retaining wall, signage, timber guide rails, a kiosk, hardening of the existing trail, drainage improvements, pressure treated wood bridges; benches, placement of signs, various landscape improvements, restoration of disturbed surfaces, erosion and sediment control and maintenance and protection of traffic.

Alternate No. 1 includes the construction of an asphalt paved parking area with striping at the trail entrance in lieu of a gravel parking area.

Alternate No. 2 includes the construction of a 20-foot by 24-foot pavilion with concrete floor and topsoil, seeding and mulching.

Alternate No. 3 includes the construction of pressure treated wooden boardwalk in select areas.

Alternate No. 4 includes the installation of 20 sign post pedestals and panels (panel design by Village) and 15 trail marker posts.
Work shall be substantially completed and operational by October 25, 2019 and ready for final payment by November 22, 2019.
Bids actually received by mail or by hand after the appointed time on the date specified shall be rejected, notwithstanding that such Bid may have been placed in a mail box or other mail receptacle regularly maintained by the United States Postal Service before such time and ordinarily in sufficient time to have been delivered on time.
Bid security in the amount of 5% of the Bid must accompany each Bid in accordance with the Instruction to Bidders.
The successful Bidder will be required to furnish a performance bond and a payment bond, each in an amount equal to 100% of the contract price. Bidders will also be required to furnish a Non-Collusive Affidavit.
Drawings and Specifications may be examined at the following locations:

Village of Menands
280 Broadway
Menands, New York 12204
Tel: (518) 434-2922
The Chazen Companies
547 River Street
Troy, New York 12180
Tel: (518) 273-0055

Eastern Contractors Association
6 Airline Drive
Albany, NY 12205

Dodge Reports
www.construction.com
(877) 784-9556

The contract documents for this Project are available on compact disc (CD) only. Copies of the documents may be obtained from The Chazen Companies at the address listed above at no charge. If contract documents are requested to be mailed, a $20.00, non-refundable payment must be provided to cover shipping and handling. Mail orders must include a cover letter specifically indicating which bid documents are being requested. Checks for the Contract Documents shall be made payable to “The Chazen Companies”.
Note that only bidders who obtain sets from and are registered with The Chazen Companies will receive notification of Addenda.
This project is publicly funded. The Bidders must comply with the New York State Department of Labor Prevailing Wage Rate Schedule and conditions of employment.
The Village Menands, as Owner, reserves the right to waive any informalities or irregularities in the Bid received, or to reject any or all Bids without explanation.
The following bids were received for the Bid Opening on Monday, August 26th, 2019:
TOTAL ADD 1 ADD 2 ADD 3 ADD 4
BASE
BID

1 Clover-Leaf Nurseries, Inc. 150,050.00 14,000.00 62,500.00 25,000.00 8,500.00
2 Gallo Construction 312,245.00 10,567.00 72,973.00 86,843.00 21,617.00
3 J H Maloy, Inc 209,456.00 12,815.00 67,000.00 53,000.00 10,700.00
4 MCJ Construction, LLC 164,000.00 24,000.00 85,000.00 49,000.00 20,000.00
Trustee Nicoll made a motion to accept the bid from Clover-Leaf Nurseries, Inc. in the amount of $260,050.00 for the Sage Estates Preserve Trailhead & Trail Improvements, seconded by Trustee Foley.
ADOPTED:
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

Paul Reuss the MS-4 Officer gave a report for the 2019 Fiscal Year

Trustee Marsh made a motion to approve the Tentative Menands PBA Contract, seconded by Trustee Nicoll.

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The Clerk advised the Board he will be on vacation starting Friday 9/6/19 at noon until 9/16/19.

On 9/16 – 9/20 Bill Smith, Paul Reuss, Brian Marsh and Don Handerhan will be attending the NYCOM Conference in Saratoga.

On September 17, 2019 at 2:00 P.M. Eric Johnson from Chazen Companies and Renie Gadani will be handling the Paving Bid Opening at 280 Broadway.

The Clerk informed the Board on September 26th from 2:30 to 4:30 P.M. the Village will be holding its Employee Flue Shot Clinic at 250 Broadway.

Trustee Foley informed the Board that the next Board Meeting will be held on Monday, September 23rd because of the NYCOM Conference.

On September 14th the 2nd Annual Village Community Garage Sale is scheduled at the Menands Market at 281 Broadway.

Trusted Foley stated two Military Banners have been installed. 8 more are on order. Still accepting applications for Banners.

Trustee Marsh asked for an update on the Quiet Zone. Eric Johnson explained the Quiet Zone is going to be delayed because of CP Rail. CP Rail is slow at getting back to the Village with permits needed to pave near the tracks. CP Rail still has to install controllers. Paving of Simmons Lane will wait until Spring. After Simmons Lane is paved all of the crossings will be restriped and new signage will be installed.

A motion was made by Trustee Marsh to adjourn, seconded by Trustee Harris.

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The meeting was duly adjourned at 6:41 P.M.

_________________
Donald Handerhan
Village Clerk

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