The regular semi-monthly meeting of the Board of Trustees of the Village of Menands, held on Monday, September 18th, 2017 was called to order by Mayor Megan Grenier at 6:00 P.M.

PRESENT:

Megan Grenier, Mayor
Steve Boulet, Trustee
Diane Foley, Trustee
Seth H. Harris, Trustee
Aileen Nicoll, Trustee
William T. Smith, Jr., Village Treasurer
Stephen Rehfuss, Village Attorney
Paul Reuss, Exec Asst to Mayor

ABSENT:

Donald Handerhan, Village Clerk

Also attending: Vince Commisso, Bill Garvey, Brian Marsh, Lyle Darmetko, Andy Brick, Bruce Boswell, Bill & Nancy Moreland, Eric Johnson, Greg Burke

The Mayor led the Pledge of Allegiance.

Mr. Vince Commisso of Teal Becker & Chairamonte, CPA’s, the Villages’ auditors reviewed the Villages’ draft financial audit of the Village Funds and the Court Funds that they recently completed. He stated that both the Village and Court Funds were given an unqualified report, which is the best opinion they can issue. Vince answered all questions from the Board.
Trustee Harris moved, seconded by Trustee Foley a motion to accept the Auditor’s Report for the Villages funds for the 2016 – 2017 Fiscal Year and authorizing the Treasurer to sign the representation letter for the Village.
ADOPTED:
Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
Trustee Harris moved, seconded by Trustee Foley a motion to accept the Auditor’s Report of the Village Court Fund for the 2016 – 2017 Fiscal Year and authorizing the Treasurer to sign the representation letter for the Village Court.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

Mr. Andy Brick representing SBJK Associates presented plans for a 100 Unit Apartment Project at 35 Broadway, tentative plans are for 36 – 1 bedroom, 48 – 2 bedrooms and 16 – 2+ bedroom units.
Village Engineer Eric Johnson advised the Board that this is a pre-application conference and that after reviewing site plan requirements that a Special Use Permit was needed, therefore, a public hearing was required. After a conversation, the Board and the applicant set a public hearing for 6:00 P.M. on Monday, October 16, 2017.

Open Forum:
Resident Greg Burke stated that he thinks the Village needs more family housing not apartments. Mr. Burke also thinks the minimum water of 50,000 gals is too high and the low users are supporting the higher users and the Village should review the rate structure and usage.

Resident Nancy Moreland inquired about the project proposed for the Bowling Alley, Executive Assistant Reuss said that revised plans have been received recently and were being reviewed.

A motion was made by Trustee Harris, seconded by Trustee Boulet to accept the minutes of the September 5th, 2017 Board Meeting.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting ABSTAINED
Mayor Grenier voting AYE

A motion was made by Trustee Nicoll, seconded by Trustee Foley to approve payment for the following:

WARRANT # 8:

GENERAL totaling $ 76,942.52
WATER totaling $ 40,856.71
SEWER totaling $ 3,715.97
TOTALS $121,515.20

VOID CK # 44053 ($ 4,670.00)

PAYROLL # 8: totaling $ 73,912.84
(09/01/17 – 09/14/17)

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The following bids were received for 2017 Paving Project:
Total Base Bid Total Bid Alternate # 1
Callanan Industries $217,650.00 $69,820.00
Gallo Construction Corp $178,290.20 $18,792.96
Empire Paving $146,606.00 $27,799.00
HMA Contracting Corp $236,470.00 $51,251.00
New Castle Paving, LLC $ 86,285.00 $20,897.00
Peter Luzzi & Bros $136,980.00 $27,308.00
Contracting, Inc

After a discussion with the Village Engineer Eric Johnson, Trustee Harris made a motion to award the 2017 Paving Contract to New Castle Paving, LLC in the amount of $107,182.00, seconded by Trustee Foley authorizing the Mayor to sign.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

There was a discussion regarding incorrect water/sewer usage for the period May 1, 2015 to October 31, 2015. Trustee Nicoll offered, seconded by Trustee Foley the following resolutions:

WHEREAS, Water and Sewer Invoice #2773 for 27 Park Drive in the amount of $802.46 was based on an incorrect usage. Now, therefore, be it

RESOLVED, that a total of $138.73 be deducted from the original water roll total for the period May 1, 2016 to October 31, 2016, and be it further

RESOLVED, that a total of $83.23 be deducted from the original sewer roll total for the period May 1, 2015 to October 31, 2015.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

A discussion was held about adding street lights to the Sky Hollow and Sage Hill Areas in the Village.
After which Trustee Boulet moved, seconded by Trustee Nicoll a motion authorizing an additional two (2) street lights in the Sage Hill area and nine (9) street lights in the Sky Hollow area. The locations based upon the September 15th, 2017 email to the Mayor from National Grid.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The Clerk advised the Board that he and DPW Foreman Hagmann had conducted interviews for the two (2) open DPW Laborer positions and would like approval to hire Shawn Gomes and David Ognan.

Trustee Harris moved, seconded by Trustee Nicoll a motion authorizing the Clerk to offer Shawn Gomes and David Ognan the positions.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

A discussion was held concerning the old garbage truck that was declared surplus, as the truck is not drivable and no offers to purchase it were received DPW would like approval to scrap the truck.

Trustee Boulet moved, seconded by Trustee Nicoll a motion authorizing the sale of the surpluses garbage truck for scrap.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The Clerk advised the Board that Auctions International has bid $3,850.00 for the surplused Recycling Truck.

Trustee Boulet moved, seconded by Trustee Nicoll a motion authorizing the Clerk to accept the bid of $3,850.00 from Auctions International.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The Clerk advised the Board that the Village had received from NYS DOT an order changing the Official Speed Limit on Van Rensselaer Blvd (RTE 377) to 45 MPH.

He also advised the Board that the Village received from the Town of Colonie the 2017-2018 Community Development Entitlement Action Plan and it is on file in the Village Office if anyone would like to review it.

Trustee Foley offered a Resolution, seconded by Trustee Nicoll authorizing PenFlex to Administer the Service Award Program for the Menands Fire Department for the 11/01/2017 – 10/31/2018 year.

ADOPTED:
Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The Mayor advised everyone that based upon a request at the last meeting that the total spent from the Parks & Trails Improvement Funds so far is $87,058.67.

At 7:30 P.M. Trustee Harris made a motion, seconded by Trustee Foley to enter into Executive Session to discuss legal and personnel matters.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The regular meeting reconvened at 7:36 P.M.

A motion was made by Trustee Boulet, seconded by Trustee Nicoll to adjourn.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The meeting was duly adjourned at 7:37 P.M.

________________
William T. Smith, Jr.
Acting Village Clerk

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