Note: The meeting was not recorded due to technical issues.

The regular semi-monthly meeting of the Board of Trustees of the Village of Menands was held on Monday, October 3rd, 2022, and was called to order by Mayor Megan Grenier at 6:00 P.M.

PRESENT:

Megan Grenier, Mayor
Seth H. Harris, Trustee
Timothy Lane, Trustee
Brian Marsh, Trustee
Donald Handerhan, Village Clerk
Stephen Rehfuss, Village Attorney
Chief Ryan St Gelais

ABSENT:

Diane Foley, Trustee

Also attending: Bill Garvey, Susan Dube, Skip Francis, John Stocki, Alec Carman, Paul Cooney, Bill Nevins, Doug Reuther, and Steve Boulet.

The mayor led the Pledge of Allegiance

Village Court Clerk Susan Dube advised the Board that the Court would like to apply for the JCAP Grant to purchase 2 teasers for the Police Department, repair the walls in the Court hallway and staircase, replace the hallway window, and repair the storage room. Court Clerk Dube advised the Board that there needs to be a resolution authorizing to apply for funding from the Justice Court Assistance Program during the upcoming grant cycle.

Resolution Number 230060:

Trustee Marsh entered the following resolution:

” The Board of the Village of Menands authorizes the Menands Village Court to apply for a JCAP grant in the 2022-2023 grant cycle up to the $26,344.68.”

While the Resolution may include one or more “WHEREAS” clauses, it is essential that the “Be it RESOLVED” portion of the Village Board’s resolution be worded exactly as indicated above (with the addition of the name of the Village inserted as shown above in both options and with the addition of the amount requested as shown above in the second option).
In addition, the Board Resolution must be certified.
The deadline for our application is Friday, October 14, 2022.
Thank you for your attention to this matter and for your help with the Court’s application.

The resolution was seconded by Trustee Lane.

ADOPTED:

Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE

Special Use Permit for 15 Elmwood Road Cell Tower:

Skip Francis from Creighton Manning and John Stocki led a discussion regarding Site Plan Review for 15 Elmwood Road (AKA) 381 Broadway for a cell tower to be erected on this site. Discussion followed.

Resolution Number 230061:

After a discussion Trustee Marsh entered the following resolution:

Resolution of the Menands Village Board
Approving a Final Site Plan Application for
Vertical Bridge Communications Tower
381 Broadway in Menands S.B.L. 55.6-2-2.1

Whereas, the co-applicants Vertical Bridge Development, LLC & Cellco Partnership d/b/a Verizon Wireless desire to construct a 155-foot-tall telecommunications monopole tower and related ground-level equipment cabinets on a 22.7-acre parcel (Tax Map ID55.6-2-2.1); and

Whereas, the parcel is owned by Capital District Cooperative, Inc., and located at 381 Broadway (15 Elmwood Road Ext.) in the Village of Menands; and

Whereas, Vertical Bridge is seeking to lease 6,750 square feet from the property owner of 381 Broadway; and

Whereas the Zoning Board of Appeals approved a Use Variance on June 2, 2022, to allow Relief from the Zoning use regulations to allow construction of the Cell Tower with certain stipulations; and

Whereas, the Zoning Board of Appeals issued a SEQR Negative Declaration on June 2, 2022; and

Whereas, the Village Board has granted a waiver from §85-1 of the Village Code prohibiting barbed wire fences,

Now, Therefore Be It Resolved that the Village Board hereby issues the final site plan
approval with the following conditions:

• A post-removal bond in the amount of $250,000.00 to ensure the removal of the tower and top 6 inches of the concrete foundation pad when vacating the site.
• Any future tower height increases shall be subject to Village Board approval.
• The applicant shall secure all other required permits for the project prior to commencing work, including a Flood Hazard Area Permit.

The resolution was seconded by Trustee Lane.

ADOPTED:

Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE

Open Forum:

Resident Bill Garvey made the following comments:

1. Bill, approved, the sale of the Police vehicle
2. Bill, was happy to the fire hydrant on Clifford Road was cleared of weeds
3. Bill found pavilion fans on and he advised Mike Hagmann. The fans were turned off
4. Bill reported an abandoned bike on Broadway
5. Bill was happy that 33 Glenwood Road was secured
6. Bill reported that kids playing on the guardrail
7. Bill is not in favor of the Daycare on North Lyons Avenue

Resolution Number 230062:

A motion was made by Trustee Marsh to accept the minutes of the September 19th, 2022, Board Meeting, seconded by Trustee Harris.

ADOPTED:

Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting ABSTAINED

Resolution Number 230063:

A motion was made by Trustee Marsh to approve payment for the following, seconded by Trustee Harris.

WARRANT # 9:

GENERAL totaling $133,397.41
WATER totaling $ 2,083.77
SEWER totaling $142,989.00
TOTALS $278,470.18

PAYROLL # 9: totaling $107,556.78
09/09/22-09/22/22)

ADOPTED:

Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE

Resolution Number 230064:

A motion was made by Trustee Marsh, seconded by Trustee Lane, to accept
the following resolution:

RESOLVED, that the Treasurer be, and hereby is, authorized to make the following Budget Transfers

Account Account

From Acct: A.1990.0400 To Acct: A.3120.0419
Description Contingent Account Police -Vehicle Mtce
$5,000.00 $5,000.00
Repairs to vehicles – ins recovery

From Acct: A.7310.0449 To Acct: A.7310.0405
Description Instructors Insurance
Amount: $350.00 $350.00
Youth Basketball Ins.

ADOPTED:

Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE
The Treasurer requested the Board to amend the 2022 – 2023 Fiscal Year Budget for Water Fund Engineering Account F.8310.0453 by $75,000, and the Sewer Fund Engineering Account G.8120.0453 by $75,000. This is to cover expenses for the South End Water and Sewer Project until the EFC funding is available to draw down on, as we have incurred expenses.

Resolution Number 230065:

After a discussion Trustee, Marsh moved, seconded, by Trustee Lane a resolution authorizing the Treasurer to amend the 2022-2023 Fiscal Year Budget for the Water and Sewer Funds Engineering accounts by $75,000 each.
ADOPTED:

Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE

The Treasurer advised the board that the transfer from the Equipment Savings Account approved on Resolution #23038 dated 8/1/2022 had been done and that the Pick-up truck approved with Resolution #23030 dated 7/18/2022 had been received.

Eric Johnson gave an update on the High Service Reservoir. Discussion followed.

Deputy Clerk / Treasurer Nicole Ognan gave the following update on the Water Meter Project.

• Meter replacements began on July 13th – as of September 30th, over 85% have been successfully installed. Out of the 850 installed, there have been a total of 38 that could not be installed, based on various scenarios, that are being handled on a case-by-case basis.
• There are 16 lead lines so far.
• Our biggest Non-Standard installation issue is vertical meters, these require resetters, and the resetters are not in stock until mid-November.
• Every resident that needs a meter replacement has received multiple cards and now a letter from the Village (80). Our letters were sent to the remaining people on September 28th, and we have received over 13 responses already from them as of today.
• 64 nonresponsive property owners left to get appointments.

Trustee Brian Marsh led a discussion regarding lowering the Village Speed Limit to 25 mph. Discussion followed.

Resolution Number 230066:

After a discussion, Trustee Marsh made a motion to hold a Public Hearing on October 17, 2022, at 6 P.M. to Lower the Village of Menands Speed Limit to 25 MPH with the exception of Wards Lane, second by Trustee Harris.

ADOPTED:

Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE

Resolution Number 230067:

The Clerk advised the Board that the Everbridge is up for renewal. There are 2 options:
Option 1 $ 6,063.75 for 1 year
Option 2 $ 6,063.75 for 3 years and pay $ 6,063.75 for annually.
Discussion followed.

Trustee Marsh made a motion to renew the Everbridge contract for $6,063.75 each year for the next three years, seconded by Trustee Harris.

ADOPTED:

Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE

Mayor Grenier appointed Gary Jeffries as a full-time laborer for the DPW. Gary is currently working for NYS DOT, he has his CDL, and several certificates to operate the equipment. A discussion followed.

Resolution Number 230068:

After the discussion Trustee, Marsh made a motion to hire Gary Jeffries as a laborer for the DPW starting at tier 3, seconded by Trustee Lane.

ADOPTED:

Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE

Mayor Grenier advised the Board that she is working with the PBA and Fire Dept to hold a Trunk or Treat at the park on October 30th. The event will start at the Fire House with a parade to the park. Volunteers will be needed.

Mayor Grenier advised the Board that the fencing around the Baseball Field has been replaced. A discussion followed.

Trustee Lane advised the Board that he is working on the Road Permit and should be ready soon. A discussion followed.

Resolution Number 230069:

At 6:58 P.M. Trustee Harris made a motion to enter into Executive Session to discuss a legal matter, seconded by Trustee Marsh.

ADOPTED:

Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE

The regular meeting reconvened at 7:10 P.M.

A motion was made by Trustee Marsh to adjourn, seconded by Trustee Lane.

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE

The meeting was duly adjourned at 7:10 P.M.

_____________________
Donald Handerhan
Village Clerk

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