After Executive Session
The regular semi-monthly meeting of the Board of Trustees of the Village of Menands, held on Monday, May 18, 2026, was called to order by Mayor Brian Marsh at 6:00 P.M.
PRESENT:
Brian Marsh, Mayor
Molly Harbour, Trustee
Nicholas Kalogridis, Trustee
Timothy Lane, Trustee
Lisa Neuman, Trustee
Donald Handerhan, Village Clerk
Mary Jane Vredenburg, Village Treasurer
Stephen Rehfuss, Village Attorney
Also attending: Bill Garvey, Mark Carnegie, Jason Carnegie, Mike & Susan MacKay, Helma Teklu, Diane MacFarland, Kerry Franklin. Bill Quackenbush
Virtual attendance: Kathy Mosca, Mike Hagmann, Gary Dlugas, Rob Jewitt, Beth Harbour
The Mayor led the Pledge of Allegiance and stated that this meeting is recorded.
Resolution Number: 260142
Trustee Neuman made a motion to accept the May 4, 2026, Village Board Meeting Minutes, seconded by Trustee Lane.
ADOPTED:
Trustee Harbour voting ABSTAINED
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 260143
Trustee Harbour made a motion to accept the May 11, 2026, Village Board Special Meeting Minutes, seconded by Trustee Kalogridis.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting ABSTAINED
Mayor Marsh voting AYE
Resolution Number: 260144
Trustee Harbour made a motion to approve payment for the following, seconded by Trustee Neuman.
WARRANT #24:
GENERAL totaling $49,283.31
WATER totaling $ 3,712.15
SEWER totaling $ 0.00
TOTALS $52,995.46
PAYROLL #25: totaling $93,617.44
(05/01/26-05/14/26)
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
Mayor Marsh led a discussion regarding the Teamster’s Contract for the DPW Laborers. The contract would include the following:
1. Article 13-Vacation (ADD) After 15 years 5 Weeks
2. Article 17.1Compensation the following increases shall reflect in Appendix A
Effective June 1, 2026, +3% wage increase
Effective June 1, 2027, +3% wage increase
Effective June 1, 2028, +3% wage increase
3. Article 17.3 Longevity (Delete existing language and replace with the following) Longevity pay shall be paid bi-weekly and added to the employees’ hourly rate for the first thirty-five hours of earnings.
• 7-9 years -.40/hour
• 10-14 years – .70/hour
• 15-19 years – $1.00/hour
• 20-24 years – $1.50/hour
• 25+ years – $1.85/hour
The maximum payable amount of longevity pay to an employee will be $4,000 per year.
4. Article 18 – Insurance – Maintain current level of benefits. See attached for rates.
5. Article 19.2 – Issue of Clothing – OSHA approved Safety Boots with a Steel or composite safety toe shoe or an approved equivalent, appropriate work-related clothing approved by the Superintendent to be paid for by the Village up to a maximum of $600.
6. Article 26 – Term of Agreement June 1, 2026 – May 31, 2029
7. Update to Drug and Alcohol Policy
Discussion followed. After a discussion, the decided to finish the discussion during Executive Session.
The Mayor and The Clerk led a discussion regarding switching Payroll Companies. Currently the Village of Menands uses Accudata out Long Island for payroll services. The Village has received a quote GTM out of Clifton Park at a cost that is $4,000.00 per year less expensive.
GTM PAYROLL SERVICE
GTM Comprehensive includes:
• Payroll
o (e.g., Processing, Check Printing)
• Human Resources
o Training Management
o Performance Management
o Compensation History
o Job History
• Benefits Enrollment & Eligibility Administration
o (e.g., online initial, and open enrollment)
• Time & Attendance
o (e.g., online time clock fully integrated with payroll system)
• Employee Onboarding & Offboarding
o (New hire forms & waivers, secure document storage of info, collect important employee info; W-4, DD, 1-9 etc.)
• PTO Tracking & Accruals
• Employee Self-Service\ Mobile App
• Manager Self-Service
• HR Central- Basic
• Direct Deposit
• Check Signing
• Sign, Stuff and Seal
• Federal and State Tax Pay & Filing
• Standard Reporting (300 available reports}
• New Employee Set-up
• New Hire Reporting
• Workers Comp Pay-go: $38.04 per month
• Garnishments: $3.63 per check
One-Time Implementation Fee: $500
W-2 Administration:
• $10.00 PER EMPLOYEE PER YEAR
• $100 YEAR- END BILLING
Price Breakdown – 48EE
Weekly – $398.77
Monthly – $864
Annual – $10,368
Discussion followed.
Resolution Number: 260145
Trustee Harbour made a motion to cancel the contract with Accudata, seconded by Trustee Kalogridis.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
Mayor Marsh and Trustee Neuman led a discussion regarding the Village’s commitment to becoming a Climate Smart Community, including the need to appoint a Climate Smart Community Coordinator and to form a Climate Smart Community Task Force to develop and present recommendations to the Village Board. Discussion followed.
Resolution Number: 260146
Mayor Marsh entered the following resolution:
WHEREAS, the New York State Climate Smart Communities (CSC) Program, administered by the New York State Department of Environmental Conservation, provides a framework for municipalities to reduce greenhouse gas emissions, adapt to a changing climate, and build community resilience; and
WHEREAS, the Village of Menands has registered as a NYS Climate Smart Community and has completed 81 of the 120 action points required for Bronze certification; and
WHEREAS, the appointment of a CSC Coordinator will provide dedicated leadership to advance the Village’s progress toward Bronze certification and coordinate with state agencies, regional partners, and community members toward that goal; and
WHEREAS, Village Trustee Lisa Neuman has completed the Cornell Climate Stewards training program through Cornell Cooperative Extension Albany County and has demonstrated knowledge of and commitment to the NYS Climate Smart Communities program;
NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Menands hereby appoints Village Trustee Lisa Neuman as the Village of Menands Climate Smart Communities Coordinator; and
BE IT FURTHER RESOLVED that the CSC Coordinator shall be responsible for coordinating the Village’s efforts to achieve Bronze certification under the NYS Climate Smart Communities Program, including working with village staff, regional partners, and community volunteers to identify and complete the remaining actions required for certification; and
BE IT FURTHER RESOLVED that this Resolution shall take effect immediately upon adoption.
Seconded by Trustee Lane.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting ABSTAINED
Mayor Marsh voting AYE
Resolution Number: 260147
Trustee Neuman entered a motion to approve the formation of a Climate Smart Community Task Force of 5 to 7 people to develop and present recommendations to the Village Board, second by Trustee Harbour.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
Mayor led a discussion regarding three new Local Laws:
1. Nuisance Alarms and Alarm Systems LL 3 of 3026
2. Lawn Irrigation Systems LL 4 of 2026
3. Solar Pannel Systems LL 5 of 2026
The Mayor explained the need for each Local Law. Discussion followed.
Resolution Number: 260148
Trustee Kalogridis introduced Local Law 3 of 2026 Nuisance Alarms and Alarm Systems:
LOCAL LAW NO. 3 OF 2026
NUISANCE ALARM
Alarm Systems
Chapter 48
§48-1 Purpose.
The purpose of this chapter is to promote the health, safety, and general welfare of the residents of the Village of Menands by reducing the number of avoidable nuisance alarms. Nuisance alarms result in unnecessary and ineffective use of police, ambulance, fire and rescue emergency personnel and equipment.
§48-2 Definitions.
As used in this chapter, the following terms shall have the meanings indicated:
§48-3 ALARM SYSTEM
A device or an assembly of equipment which, when activated, is intended to transmit a signal directly or indirectly to request fire, police, ambulance, or rescue services to respond on an emergency basis. An alarm system shall also include a device or an assembly of equipment that emits an audible or visual signal, or both, at or near the exterior of the protected premises which is intended to alert persons outside of a premises to the existence of a hazard or emergency; or that transmits a request for police, ambulance, fire or rescue services to a central station or answering service for the purpose of reporting such alarms to an emergency agency or transmitting a request for emergency services to an emergency agency. This definition does not include any alarm device installed in any motor vehicle, nor any single station detector of smoke, heat, fire, or carbon monoxide.
§48-4 MEDICAL ALERT SYSTEM
An alarm system, which, when activated, is specifically intended to result in a response from an emergency medical services agency.
§48-5 NUISANCE ALARM
The activation of an alarm system which results in a response by fire, police, or ambulance personnel to any place within the Village of Menands where no fire, police, ambulance, or rescue services are required, as determined by such personnel, including, but not limited to, activation of an alarm system arising from improper use or operation of the alarm system, defective installation of an alarm system, the failure to repair or maintain an alarm system, or the use of defective equipment in connection with an alarm system. Nuisance alarms shall also include alarms in dwelling units and on premises that are triggered as a result of cooking smoke, steam, dust, or vapor. A nuisance alarm shall not include:
A. The activation of an alarm system which results from hurricane, gale, tornado or other violent weather condition, or any major disruption of public utility transmission.
B. The activation of an alarm system where the activator reasonably believes that an emergency situation exists; or
C. An activation of a medical alert system.
§48-6 Alarm permits.
A. A person or entity that occupies premises upon which an alarm system is installed or operated shall obtain a permit for each alarm system by submitting an application for an alarm permit to the Building Department within 45 days of the initial installation of the alarm system or, for an existing alarm system, within 45 days of the effective date of this chapter. The permit shall be valid for a period of two years from the date of its issuance, and a renewal application shall be required on a biannual basis thereafter. It shall be the responsibility of the permit holder to submit a renewal application prior to the expiration date of the existing permit
B. Installation Requirements
All systems shall be installed in accordance with:
a. New York State Fire Code
b. NFPA 72
c. Manufacturer specifications
C. Testing Maintenance
a. Systems shall be tested upon installation
b. Must be maintained in proper working condition
c. Inspection reports may be required for commercial systems
D. COMPLIANCE
All systems must comply with:
a. NYS Fire Code
b. NFPA 72
c. Applicable federal regulations
E. Commercial establishments with fire alarm systems shall be required to submit an inspection report to the compliance engine utilized by the Village. The inspection report must be completed by a third-party firm alarm company approved by the Village of Menands. A list of approved alarm companies may be obtained from the Building Department.
F. Alarm permit fees shall be established by the Village Board. All fees are non-refundable. No fee shall be required for a permit application for which a medical alert system is the only alarm installed in the dwelling unit or premises.
G. Upon written request addressed to the Building Department, the permit fee shall be waived for any person over the age of 62 who occupies premises upon which an alarm system is installed or operated, provided that the intended alarm system shall be residential and not used in connection with any commercial or business purpose.
H. An alarm permit shall not be transferable to another person or location. All permits shall be deemed terminated upon the sale or transfer of possession of the affected premises to a new owner or occupant.
I. The permit holder shall notify the Building Department of any change to the information provided in their application for an alarm permit within 30 days of such change.
J. The application for an alarm permit shall be made on the form prescribed by the Building Department and shall provide at least the following information:
1. The name, address and home and cell phone number of the intended permit holder;
2. The address of the premises upon which the alarm system is located;
3. The address to which notices required under this chapter will be sent, if different from the alarm location;
4. The name and home and cell phone number of three local persons who may be contacted, at any time of the day or night, who are authorized by the person who owns or leases the premises upon which an alarm system is installed or operated to enter the premises, ascertain the status thereof, and if the person determines such premises are safe and secure, deactivate or silence the alarm; and
a. Upon notification, said person(s) shall be able to respond to the premises within thirty minutes. If extended response or failure to respond to premises occurs, a fee shall occur in accordance with the fee schedule adopted by the Village Board
5. Such other information as may be required by the Village of Menands.
§48-7 Notice of nuisance alarms.
The permit holder of the premises, which received an emergency response by reason of a nuisance alarm shall be notified, in writing, by certified mail of all alarms which Fire Services or Police deemed to be a nuisance. The notification shall inform the owner or lessee of the times and types of emergency responses provided to the address location.
§48-8 Administrative review.
A. Request for administrative review. To challenge the classification of an alarm as a nuisance alarm, the permit holder shall, within 30 days of service of the notice of the nuisance alarm, submit a written request for a hearing, setting forth the basis for the appeal, to the Village of Menands Building Department. As used in this section, “service” shall mean the mailing by first-class mail or personal delivery of any notice referenced herein. The failure to submit a timely request for a hearing shall be deemed a waiver of the right to have the determination reviewed.
B. Administrative review. The Alarm Review Board shall be comprised of the Police Chief Lieutenant, Fire Chief, Fire Inspector, and the Village Attorney. The Board shall meet on a quarterly basis to hear matters as requested by permit holders. A permit holder notified of a nuisance alarm on their premises shall have the opportunity to present evidence to the contrary to the Board. The Alarm Review Board shall hold a hearing and make a written determination concerning the classification of the alarm. A copy of the determination shall be mailed to the permit holder. If the Board determines that an alarm was not a nuisance, the permit holder shall not be required to pay a fee. If the alarm is deemed to have been a nuisance, the permit holder shall have 30 days to pay the fee from the date of the determination. The Alarm Review Board’s determination shall be reviewable only pursuant to Article 78 of the Civil Practice Law and Rules.
§48-9 Fees for nuisance alarms.
A. The permit holder for the premises to which an emergency agency responds as a result of a nuisance alarm arising from such premises shall pay a fee for each emergency agency response in each calendar year, as follows:
1. First three nuisance alarms in any calendar year: no fee.
2. Every nuisance alarm over three in any calendar year shall incur a fee pursuant to the fee schedule adopted by the Village Board.
B. Multiple dwelling unit premises. An emergency response to a nuisance alarm for a multiple dwelling unit building or complex shall be calculated for each unit giving rise to the nuisance alarm as if that unit were its own premises, rather than aggregated across all dwelling units within the premises. The permit holder for the multiple dwelling unit premises is responsible for the fee as provided above.
1. For purposes of this section, a “dwelling unit” consists of one or more rooms with private bath and kitchen facilities used exclusively for residential occupancy.
2. Common areas. Any part of a multiple dwelling unit premises that is not a dwelling unit shall be treated as a “common area.” Emergency agency responses to nuisance alarms arising from any common area in such premises shall be aggregated.
C. Failure to remit fee. Failure of the permit holder to pay the nuisance alarm fee within 30 days following service of the notice of the amount due, or if challenged, within 30 days following the date of the Alarm Review Board’s determination, is a violation of this chapter and is punishable as set forth in §48-10 below.
D. Payment of fee. Nuisance alarm fees shall be submitted to the Village of Menands 280 Broadway, Menands, NY 12204, and shall be made payable to the “Village of Menands.”
§48-10 INSPECTION & COMPLIANCE CHECKLIST
• Permit obtained prior to operation
• System installed per NYS Fire Code / NFPA 72
• Emergency contacts submitted
• System tested upon installation
• Monitoring confirmed (if required)
• Proper signage posted (if applicable)
• System operational and maintained
§48-11 Penalties for offenses.
A. A person or entity who owns or leases the premises upon which an alarm system is installed or operated without a valid permit issued by the Building Department or who fails to provide notice of a change to the information provided in an application as required by §48-6 above or who violates §48-5 above shall be guilty of a violation punishable upon conviction in Colonie Justice Court by a fine in accordance with the Police and Fire Services fee schedules, or imprisonment not exceeding 15 days, or both. Each day such offense continues shall be a separate violation and subject to a separate fine, imprisonment or combination thereof.
B. Any person who fails to pay the nuisance alarm penalty fee as established and set forth in §48-10 above shall be subject to a fine, not to exceed $500, in addition to the initial penalty. Each day such offense shall continue shall be a separate violation and subject to a separate fine.
§48-12 Silencing of alarms.
All alarm systems which employ an audible signal, flashing light beacon or similar audible or visual response, indicating a hazard or emergency and intended to summon law enforcement, must be silenced within 15 minutes. Every permit holder shall, at the time such alarm system is installed, or in the case of existing alarm systems, by the effective date of this chapter, install or cause to be installed an automatic timing device which shall deactivate and silence such alarm within 15 minutes.
§48-13 Liability.
The Village of Menands shall not be liable for any defects in operation of emergency alarm systems, for any failure to respond appropriately, or for any erroneous response upon receipt of any emergency alarm signal, nor shall the Village of Menands be liable for the failure or defect of any installation, operation, or maintenance of equipment, the transmission of alarm signals or messages, or the relaying of such signals or messages.
§48-14 ENFORCEMENT & VIOLATIONS SUMMARY
Violations may result in:
• Written notice
• Civil fines
• Permit suspension
• Revocation of alarm privileges
The Police Department and Building Department shall enforce this chapter and are authorized to issue and serve citations and appearance tickets for nuisance alarms.
§48-15 FEES
The fees, fines and charges required or authorized by this chapter shall be as set forth in the Village Fee Schedule, as adopted from time to time by resolution of the Village Board. The Fee Schedule is incorporated herein by reference.
§48-16 Additional rules and regulations.
The Building Department may promulgate such rules, regulations, and standards applicable to alarm systems and owners or lessees of premises on which an alarm system is installed or operated which are necessary for the purpose of effective administration of this chapter. Such rules, regulations and standards shall be set forth in writing and filed with the Village Clerk and copies shall be made available without charge to all applicants for an alarm permit.
§48-17 Severability.
If any section, subsection, sentence or clause of this chapter, or the application thereof, is for any reason held to be invalid by any court of competent jurisdiction, the invalidity thereof shall not affect the validity of the remaining sections, clauses or provisions of this chapter or the application thereof.
§48-18 When effective.
This chapter shall become effective upon its filing in the Office of the Secretary of State.
Second by Trustee Lane.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 260149
Trustee Harbour introduced Local Law 4 of 2026 Lawn Irrigation Systems.
LOCAL LAW NO. 4 OF 2026
LAWN IRRIGATION SYSTEM INSTALLATION SPECIFICATION
(WITH BACKFLOW PREVENTION REQUIREMENTS)
Chapter 106
§106-1. GENERAL
The Contractor shall furnish all labor, materials, equipment, and supervision necessary to install a complete and operational underground lawn irrigation (sprinkler) system.
All work shall comply with:
• New York State Plumbing Code
• Albany County / Town of Colonie water system requirements
• Village of Menands requirements
• Manufacturer specifications
§106-2. SCOPE OF WORK
Work shall include, but not be limited to:
• Connection to potable water supply
• Installation of RPZ backflow prevention assembly
• Irrigation piping, valves, and sprinkler heads
• Installation of system controller
• Testing and final adjustments
§106-3. BACKFLOW PREVENTION
§106-3.1 Required Device
The Contractor shall furnish and install:
Reduced Pressure Zone (RPZ) Backflow Prevention Assembly – REQUIRED
• No substitutions permitted unless approved in writing
• Device shall be ASSE 1013 certified
§106-3.2 Installation Requirements
• Installed above finished grade
• Minimum 12 inches above grade (or per manufacturer, whichever is greater)
• Installed downstream of the main shutoff valve
• Installed upstream of any irrigation system components
• Located in a readily accessible area for inspection and maintenance
• Protected from freezing, flooding, and damage
Relief port discharge shall:
• Terminate to grade
• Not creating a nuisance or hazard
§106-3.3 Enclosure
• Provide insulated enclosure suitable for winter conditions
• Enclosure shall allow full access for testing and maintenance
• Installed on stable base
§106-3.4 Testing Requirements
• RPZ shall be tested upon installation
• RPZ shall be tested annually thereafter
Testing shall be performed by a:
NYS Certified Backflow Prevention Device Tester
Contractor shall provide certified test report prior to final acceptance
§106-3.5 Coordination
Contractor shall:
• Obtain all required permits
• Coordinate with local water authority
• Schedule all required inspections
§106-3.6 Prohibited Conditions
• No system shall be connected without backflow protection
• No bypass piping permitted
• No below-grade installation of RPZ
• No unprotected connections to potable water supply
§106-4. MATERIALS
Piping
• PVC Schedule 40 or approved polyethylene
Valves
• Electric solenoid valves installed in valve boxes
Sprinkler Heads
• Pop-up type with adjustable arc and radius
• Designed to minimize overspray
Controller
• Programmable multi-zone irrigation controller
• Outdoor rated where applicable
§106-5. INSTALLATION
• Provide full and even coverage of all designated areas
• Avoid overspray onto pavement, structures, or roadways
• Restore all disturbed areas to original condition
§106-6. WINTERIZATION
System shall include provisions for seasonal shutdown, including:
• Drainage and/or compressed air blow-out capability
§106-7. PERMITS & INSPECTIONS
• Contractor responsible for all permits
• Work subject to inspection by the Authority Having Jurisdiction (AHJ)
§106-8. INSURANCE
The Contractor shall procure and maintain, at their own expense, insurance coverage for the duration of the project as follows:
§106-8.1 Commercial General Liability
• Minimum $1,000,000 per occurrence
• $2,000,000 aggregate
• Coverage shall include:
o Premises and operations
o Products and completed operations
o Contractual liability
o Independent contractors
§106-8.2 Automobile Liability
• Minimum $1,000,000 combined single limit
• Applies to all owned, non-owned, and hired vehicles
§106-8.3 Workers’ Compensation and Disability
• Coverage in compliance with New York State law
• Provide proof of:
o Workers’ Compensation (Form C-105.2 or U-26.3)
o Disability Benefits (Form DB-120.1)
§106-8.4 Additional Insured
The following shall be listed as Additional Insured on a primary and non-contributory basis:
Village of Menands
250 Broadway
Menands, NY 12204
§106-8.5 Certificate of Insurance
• Certificate must be provided prior to award of contract
• Must include a 30-day notice of cancellation
§106-9. WARRANTY
• Minimum one (1) year warranty on all parts and labor
§106-10. SUBMITTALS
Contractor shall provide:
• Product data sheets
• As-built drawings
• Backflow certification and test reports
§106-11. FINAL ACCEPTANCE
• System shall be fully operational and leak-free
• All zones shall be demonstrated
• Backflow documentation must be submitted prior to approval
§106-12. FEES
The fees, fines and charges required or authorized by this chapter shall be as set forth in the Village Fee Schedule, as adopted from time to time by resolution of the Village Board. The Fee Schedule is incorporated herein by reference.
§106-13. When effective
This chapter shall become effective upon its filing in the Office of the Secretary of State.
Second by Trustee Neuman.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 260150
Trustee Lane introduced Local Law 5 of 2026 SOLAR ENERGY SYSTEMS.
LOCAL LAW NO. 5 OF 2026
“SOLAR ENERGY SYSTEMS”
Chapter 141
§141-1 DEFINITIONS
SOLAR ENERGY SYSTEM:
A system that converts solar energy into electrical energy including panels, inverters, wiring, and mounting systems.
• ROOF-MOUNTED SYSTEM:
A solar system installed on an existing roof structure.
• GROUND-MOUNTED SYSTEM:
A solar system installed on a ground support structure.
• RAPID SHUTDOWN SYSTEM:
A safety system that de-energizes solar conductors during emergency conditions.
§141-2 PERMITS REQUIRED
No solar system shall be installed without:
• Building Permit (required for all installations)
• Electrical Permit (required for wiring, inverter, service work)
• Utility Interconnection Approval (required before energization)
§141-3 GENERAL INSTALLATION REQUIREMENTS
All installations shall comply with:
• NYS Building Code
• NYS Electrical Code
• NEC (NFPA 70)
• Manufacturer specifications
Systems must be installed by qualified personnel and maintained in safe operating condition.
§141-4 STRUCTURAL REQUIREMENTS
Roof-Mounted Systems:
• Must be securely fastened to structural framing
• Must comply with snow and wind load requirements
• Roof penetrations must be properly sealed and flashed
Ground-Mounted Systems:
• Must comply with setback requirements
• Must not obstruct drainage or easements
• Must be securely anchored
§141-5 FIRE SAFETY REQUIREMENTS
All systems shall:
• Maintain required roof access pathways
• Provide clear perimeter and ridge setbacks where required
• Include labeled DC disconnect switch
• Include NEC-compliant rapid shutdown system
§141- 6 ELECTRICAL REQUIREMENTS
• All equipment must be UL listed
• Must comply with National Electrical Code (NEC)
• Proper grounding and bonding required
• Disconnects must be accessible and clearly labeled
• Utility approval required before energization
§141- 7 ZONING REQUIREMENTS
Roof-Mounted:
• Permitted accessory use in all zones
• Must not extend beyond roof edge in hazardous manner
Ground-Mounted:
• Subject to zoning review for:
o Setbacks
o Height
o Lot coverage
§141-8 INSPECTIONS REQUIRED
• Structural inspection
• Electrical rough inspection
• Final inspection prior to energization
• Utility approval verification (if applicable)
No system shall be activated without final approval.
§141-8 MAINTENANCE REQUIREMENTS
• System must remain in safe working condition
• Damaged panels must be repaired or removed
• Loose wiring or unsafe conditions must be corrected immediately
§141-9 ENFORCEMENT
Enforced by:
• Village Building Department
• Electrical Inspector
• Fire Inspector (as applicable)
Violations may result in:
• Stop work order
• Fines
• Permit suspension
• Removal of non-compliant systems
§141-10. FEES
• The fees, fines and charges required or authorized by this chapter shall be as set forth in the Village Fee Schedule, as adopted from time to time by resolution of the Village Board. The Fee Schedule is incorporated herein by reference.
§141-11. EFFECTIVE
Effective upon filing with the New York State Secretary of State.
Second by Trustee Neuman.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 260151
Trustee Neuman made a motion to hold a public hear regarding Local Law 3 of 2026 Nuisance Alarms, Local Law 4 of 2026 Irrigation Systems, Local Law 5 of 2026 Solar Systems to be held on June 1, 2026, seconded by Trustee Kalogridis.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
Mayor’s Report:
1. Attended the Ribbon Cutting at the new Albany Rural Crematorium
2. The Village has received the EPA instructions to receive the 1 million dollars from Congressman Tonko for the South End Project.
3. On Thursday, the Mayor will be attending a Meet the Mayors roundtable with the Mayors From Troy, Watervliet, and Green Island.
4. The Mayor is working with the Treasurer to complete the required paperwork for the SAM Grants.
5. The Mayor is meeting with LaBella to complete the Town of Colonie Community Block Grant.
6. 93 Broadway have closed on the property and are now working on relocating from Colonie Village.
7. The Village is working with Albany County regarding Short Term Rental Tax.
8. The Get The Lead Out team were able to complete the South End and started working on other parts of the Village. The GLO Team will be returning in June t complete the survey.
9. The Mayor advised the Board and the residents that Administrative Assistant Cheryl Lyon has given her notice of her retirement effective May 28, 2026.
Trustee’s Report:
Neuman:
1. I’m the Climate Smart Communities Task Force Chairperson!
2. The Menands Public Library is conducting a community survey to complete its next NYS required strategic plan. Please take the survey even if you aren’t a library user. Everyone’s opinion is helpful when planning the library’s future.
3. The Polk Switzer Park Committee is meeting tomorrow night to discuss the park’s future plans.
Kalogridis:
1. The Concerts in the Park will be beginning in July.
2. The Bay doors will be installed soon.
Lane:
1. The Get The Lead Out Team Complemented how nice the Village Residents were and Receptive in allowing access to their home for the survey.
2. The GLO Team will be returning in June to finish the rest of the Village.
Harbour:
1. The School Budget vote is Tuesday May 18, 2026
2. Voting on a Board Member
3. Evening of the Arts is from 6-7 PM on Tuesday
Clerk’s Report:
1. Red Cross will be holding a Blood Mobile on Tuesday, May 26, 2026.
2. Get The Lead Out will be returning in June to check for homes for lead pipes.
Treasurer’s Report:
1. Tax Bills will be sent out by the end of the week.
2. The Water Bills will be going out the second week of June.
3. The financial troubles that Village is facing may not be as bad as predicted. Discussion followed.
General Comments:
From Resident Bill Garvey:
1. He is sorry to hear that 43 employees of Fed Ex have lost their jobs.
2. Found a speed limit sign on the ground Menand Rd and Broadway. He reported it.
3. There is fire hydrant on Cornell Dr. that needs to be repainted.
4. Propose to install new fire hydrants and painting them green
5. Has donated plastic buckets to DPW.
6. Received recognition for being the Official Groundskeeper for the Little league.
7. Asked why the toilet in the woman’s room has not been repaired yet.
8. The soap dispenser is half full.
9. The road at the entrance to Menands Garden Apartments has been repaired.
10. The Water faucet is leaking at the upper bathrooms,
11. The paper towel dispenser door was open. He reported it.
12. He swept up leaves and branched around the pump station.
13. Witnessed car park parked illegally at Ganser Smith Park.
14. Thank DPW for fixing the paper towel dispenser in the Men’s room.
15. Proposes New Tax Revenue Sources:
a. Sell road leftovers to businesses
b. Sell any waste gravel, cement, oil, to recycling dealers
c. Collect wastepaper to recycling dealers
d. Collect Bottles and jugs and sell them to recycling dealers
e. Stop garbage pickup and have residents pay private company
f. Increase fines and surcharges for Village Violations.
Resident Diane MacFarland asked how many short-term rentals are in Menands. Discussion followed.
Helma Teklu advised the Board that he is in the process of opening a Medical Transport and Auto Repair Garage at 21 Simmons Lane. Discussion followed.
Resident Kerry Franklin asked about Parking Tickets since the court has closed. Discussion followed.
Resident Bill Quackenbush asked why the 3 Police Officers left. Discussion followed.
Mayor Marsh led a discussion regarding Riverview Center contesting the Assessment of the property at 150 Broadway. The Town of Colonie, Menands School, and the Village of Menands would like to have an appraisal of the property to show the true value of the property. The cost of the appraisal is $18,000.00. The cost would be divided equally at $6,000.00. Discussion followed.
Resolution Number: 260152
Trustee Lane made a motion to approve the $6,000.00 share of the cost for an appraisal at 150 Broadway the Riverview Center, seconded by Trustee Harbour.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
At 7:15 P.M. Trustee Harbour made a motion to enter Executive Session to discuss a Contractual Matter, seconded by Trustee Neuman.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
The regular meeting was reconvened at 7:49 P.M.
Mayor Marsh led a discussion regarding the 26-27 Tax Warrant. Discussion followed.
Resolution Number:
Trust Lane entered the following:
2026-2027
TAX WARRANT
TO: Mary Jane Vredenburg
Treasurer, Village of Menands
Dated: May 18,2026
YOU ARE HEREBY COMMANDED to receive and collect from the several persons named in the tax roll hereunto annexed, the several sums stated in the last column hereof opposite their respective names, being a total of $ 4,696,016.91 for the following purposes:
For the General Fund $3,431,734.25
For Relevied Water Rents $123,433.27
For Relevied Sewer Rents $53,911.27
For Relevied Property Maintenance $1,750.00
For Interest $31,911.12
For One Time General Fund Fee $516,930.24
For One Time Sewer Fund Fee $536,346.76
YOU ARE FURTHER COMMANDED to receive and collect such sums without additional charge between the first day of June and the first day of July 2026 both inclusive; and thereafter to collect with such of the sums as have not been therefore collected, an additional charge of five per centum for the first month (July) or fraction thereof and an additional one per centum for each month or fraction thereof thereafter until paid.
YOU ARE FURTHER COMMANDED to file the tax roll and warrant in your office on or before the first day of November, 2026, and to deliver to the Board of Trustees at the same time an account of the taxes remaining due and unpaid; describing each parcel of real property upon which taxes are unpaid, showing the person or persons to whom the parcel is assessed and showing as to each parcel the amount of tax unpaid. Thereafter, said statement of unpaid taxes is to be transmitted to the Albany County Treasurer for collection and payment.
_______________ Attest: ___________________
Brian Marsh Mary Jane Vredenburg
Mayor Treasurer
Second by Trustee Harbour.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
Trustee Harbour made a motion to adjourn, seconded by Trustee Neuman.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
The meeting was duly adjourned at 7:53 P. M.
I, Donald Handerhan, Village Clerk for the Village of Menands, Do Hereby Certify that the foregoing is a true and correct report of all motions and resolutions and or enacted, and all other procedures had and taken by the Village of Menands Board of Trustees at the regular meeting held on May 18, 2026.
_____________________
Donald Handerhan
Village Clerk