The regular semi-monthly meeting of the Board of Trustees of the Village of Menands, held on Monday, May 18th, 2020 was called to order by Mayor Megan Grenier at 6 P.M. via Google Hangout Meets due to the COVID-19 pandemic.
PRESENT:
Megan Grenier, Mayor
Diane Foley, Trustee
Seth H. Harris, Trustee
Brian Marsh, Trustee
Aileen Nicoll, Trustee
Donald Handerhan, Village Clerk
Stephen Rehfuss, Village Attorney
Also attending:
At 6 PM on Monday May 18th, 2020 Mayor Meg Grenier read the following statement: this is the Village of Menands Board of Trustees, semi-monthly meeting. I am Mayor Meg Grenier and as it is 6 o’clock, I will call this meeting to order. For anyone outside the village staff who is attending this video conference, I would ask if you would please identify yourselves; Eric Johnson, Ethan Gaddy, Rene Lequire, Bill Nevins, Frank Lacosse, Nancy Maney stated they were present. The Mayor asked them to mute their microphones.
Mayor Grenier then did a roll call of Village staff; Deputy Mayor Aileen Nicoll, present, Trustee Diane Foley, present, Trustee Seth Harris, present, Trustee Brian Marsh, present, Clerk Don Handerhan, present, Village Attorney Steve Rehfuss, present. On behalf of the Village Board I would ask all residents that we please keep our First Responders, all essential workers and those affected by this pandemic in our thoughts and prayers.
Pursuant to Governor Cuomo’s executive order number 202.1 issued on March 13th 2020 suspending article 7 of the public officers law to the extent necessary to permit any Public body to meet and take such actions authorized by law that allowed the public to not be physically present at the meeting but allow the public to listen to or view such meetings via teleconference call or video conference while recording and later transcribing of the meeting. Village of Menands Board of Trustees semi-monthly meeting is being held via Google Meets video conference to protect Public Safety and Welfare during this COVID-19 pandemic. In an effort to conduct this meeting effectively we asked those in attendance to please mute your microphone during the meeting. As we are conducting only essential business during tonight’s meeting there will be no public comment. Any comments previously submitted to Clerk Handerhan prior to the meeting and deemed essential will be read into the record.
A motion was made by Trustee Harris to accept the minutes for the May 4th, 2020 Board Meeting, seconded by Trustee Marsh.
ADOPTED:
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
A motion was made by Trustee Foley to approve payment for the following, seconded by Trustee Nicoll.
WARRANT # 23X:
GENERAL totaling $11,477.75
$12,423.50 voided checks
WARRANT # 24:
GENERAL totaling $89,155.40
WATER totaling $ 2,767.31
SEWER totaling $ 3,090.89
TOTALS $95,013.60
PAYROLL # 25: totaling $79,410.54
(04/23/20-05/07/20)
ADOPTED:
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
A motion was made by Trustee Marsh, seconded by Trustee Nicoll, to accept
the following resolution:
RESOLVED, that the Treasurer be, and hereby is, authorized to make the following Budget Transfers
Account
Account
From Acct:
A.3120.0213
To Acct:
A.3120.0104
Description
Police – Radio system
Police P/T Patrolmen
Amount:
$17,500.00
$2,000.00
From Acct:
To Acct:
A.3120.0201
Description
Police – Computer & Software
Amount:
$15,500.00
From Acct:
a.5110.0103
To Acct:
A.5132.0415
Description
Street – Laborers
Garage -Bldg Mtce
Amount:
$9,600.00
$1,300.00
From Acct:
To Acct:
A.8160.0103
Description
Refuse – Laborers
Amount:
$8,300.00
From Acct:
NOTHING FOLLOWS
To Acct:
NOTHING FOLLOWS
Description
Amount:
Approved:
Trustee Foley – Aye
Trustee Harris – Aye
Trustee Marsh – Aye
Trustee Nicoll – Aye
Mayor Grenier – Aye
The Clerk advised the Board due to unforeseen problems after the old roof was removed the old roof was to uneven to put the new roof on metal spacers needed to be installed.
Change Order to Record Room Roof will cost additional $3,500.00.
Trustee Marsh made a motion to approve Change Order to Record Room Roof for the sum of $3,500.00, seconded by Trustee Harris.
ADOPTED:
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
The Treasurer requests a resolution to transfer $28,500 from the Unappropriated Fund Balance to Account A.1620.0415 to cover the costs of the new Roof at the Records Storage Building.
Trustee Marsh moved the following resolution authorizing the Treasurer to transfer $28,500 from the Unappropriated Fund Balance to Account A.1620.0415 to cover the costs of the new roof on the Records Storage Building, seconded by Trustee Harris.
ADOPTED:
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
The Clerk and Eric Johnson from Chazen advised the Board that the Village received a proposal from Kenyon Pipeline Inspection LLC to complete the Cleaning and CCTV inspection of the Sanitary Sewer System of the south end of the Village which include the following streets – both sides of Highland, the south side of Hendrick, both sides of Amsterdam west of Hendrick, and the north side of Wolfert Avenue. The proposal is for 30 hours @ $400.00 per hour or $23,000.00. The Treasurer advised that there is enough money to complete the project.
After a discussion Trustee Nicoll move the following resolution authorizing the Treasurer to sign the proposal to complete the Sanitary Sewer Cleaning and CCTV inspection for the south end of the Village, seconded by Trustee Foley.
ADOPTED:
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
The Discussion regarding GPS was tabled until June 1st, 2020 meeting so that the representative from Verizon could attend the meeting.
The Clerk advised the Board that still waiting for a quote from the company that installed the Wards Pump Station Air Handler asked to table until June 1st, 2020 meeting.
Mayor Grenier lead discussion regarding the CDTC Linkage Planning Program for the Land Use Regulations Update Study that was approved by the Board at an earlier meeting. That a Memorandum of Understanding needs to be in place in order for the Grant to go through.
Trustee Harris made a motion to approved the Mayor to sign the Community and Transportation Linkage Planning Program MOU, seconded by Trustee Marsh.
ADOPTED:
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
Ethan Gaddy from Chazen explained to Board in order for 35 Broadway Project to go forward The Village of Menands needs to be named as the Lead Agency for the SERQ. Ethan also discussion the reasons and process of the SEQR. Discussion followed.
After discussion Trustee Marsh made motion to approve the Village of Menands intent to be Lead Agency for the SEQR for 35 Broadway Project, second by trustee Harris.
ADOPTED:
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
Police Chief Frank Lacosse, advised of the actions of Office John Favata of this past weekend. On Saturday night at approximately 2:30 AM EMS was called to Park Lane Apartments for a baby not breathing. There was a language barrier, upon Officer Favata’s arrival he found a 2-week-old baby not breathing. Officer Favata took the baby did strum rubs and back blows to clear the baby’s airway. The baby began to breath on its own as EMS arrived. Upon follow-up the baby is doing well. The Board congratulated the Chief and Officer Favata for a job well done.
Mayor Grenier advised the Board that starting May 26th, 2020 the Village Office will be open to the public with social distancing restrictions only 2 people at a time will be allowed in the building with masks and staff will masks also.
Trustee Marsh made motion to adjourn meeting and was seconded by trustee Nicoll.
The meeting was duly adjourned at 6:23 P.M.
________________
Donald Handerhan
Village Clerk