nextstep Meeting Minutes <span data-mce-type="bookmark" style="display: inline-block; width: 0px; overflow: hidden; line-height: 0;" class="mce_SELRES_start"></span> Executive Session: The regular semi-monthly meeting of the Board of Trustees of the Village of Menands held on Monday, May 15th, 2023, was called to order by Mayor Megan Grenier at 6:00 P.M. PRESENT: Megan Grenier, Mayor Diane Foley, Trustee Seth H. Harris, Trustee Timothy Lane, Trustee Brian Marsh, Trustee Donald Handerhan, Village Clerk Stephen Rehfuss, Village Attorney – Virtual Ryan St. Gelais, Police Chief Also attending: Bill Garvey, Charles Ansert, Bill Nevins, Steve Boulet, Lisa Neuman, Charles Price, Molly Harbour, Laura Harbour, and Nicholas Kalogoidis. The following attended virtually Kevin Schwebke, Nicole LaRochelle, Matt Rodgers, and Beth Harbour. The mayor led the Pledge of Allegiance. Mayor Grenier opened the Public Hearings at 6 PM. The Clerk read the following notice: There will be a Public Hearing held on Monday, May 15, 2023, at 6:00 P.M. regarding Local Law #5 of 2023 a Local Law Amending Chapter 169, “Zoning of The Menands Village Code by Adding Schedule 4, Frontage Types and Law #6 of 2023, A Local Law Amending the Menands Village Code by Repealing Chapter 30, “Planned Development Districts”, Chapter 100, Gasoline Stations”, Chapter 140 “Site Plan Review”. and Chapter A172, “Site Plan Review Regulations”. All are encouraged to attend and comment at or to present comments in writing to Clerk Handerhan before noon on May 15, 2023, at email hidden; JavaScript is required. Such public hearings are open to the public and accessible to the handicapped. You may attend the Public Hearing in person in the Village Hall second floor of 250 Broadway or via the Google Meets link: meet.google.com/mre-txbp-btk or Join by phone (US) +1 401-646-0768 PIN: 541 841 494# The regular Board meeting to follow. Donald Handerhan Village Clerk Matt Rodgers from LaBella led a discussion regarding Local Law #5 of 2023 a Local Law Amending Chapter 169, “Zoning of The Menands Village Code by Adding Schedule 4, Frontage Types and Law #6 of 2023, A Local Law Amending the Menands Village Code by Repealing Chapter 30, “Planned Development Districts”, Chapter 100, Gasoline Stations”, Chapter 140 “Site Plan Review”. and Chapter A172, “Site Plan Review Regulations”. Resident Bill Garvey supports Local Laws 5 and 6 of 2023. Hearing no further comments, the mayor closed the Public Hearing at 6:06 P.M. Open Forum: TO: All Menands Village Board Members From: Bill Garvey, Jr. He has Village items of concern and importance they are: He approves of the decision to increase water/sewer rates. He supports the replacement of water/sewer lines in the south end. He was happy to hear that Bethany Church has been sold. He saw a sign blocking a hydrant on South Lyons Avenue. He was happy to hear that bleacher at the Little League Field had been repaired. He helped Karyn Steurer repaint 2 dugouts. He was happy Railroad Ave was renamed Station Street. He questioned the location, number, and income from the Electric Charging Stations. He has requested new doors for the men’s/ladies’ room at LL Field. He urges the Board to pass LL # 4 of the 2023 Utility Gross Receipts Tax. Resident Chuck Price asked about Fusion Recovery and if there was any resident input, meetings, or hearings. Mr. Price wanted to know how the Board stands on Fusion Recovery. A discussion followed. Resident Laura Harbour advised the Board there are many new residents at the heart of the Village that are not aware of what to do during a Train Emergency. Ms. Harbour also stated that it has been several years since a train emergency drill. A discussion followed. After a discussion, the Board recommends holding a Train Emergency Drill and asking the Railroad to complete the easement of the railroad tracks. Ms. Harbour asked if the Village has policy regarding light pollution. A discussion followed. Ms. Harbour asked if the purchase of Bethany Church needs to go to the ZBA. A discussion followed. Ms. Harbour also thanked Mayor Grenier and Trustee Foley for their years of service. Resolution Number 230206 Trustee Marsh made a motion to accept the minutes for the May 1st, 2023, Board Meeting, seconded by Trustee Harris. ADOPTED: Trustee Foley voting AYE Trustee Harris voting AYE Trustee Lane voting AYE Trustee Marsh voting AYE Mayor Grenier voting AYE Resolution Number 230207 Trustee Folley made a motion to approve payments for the following, seconded by Trustee Lane. WARRANT # 25: GENERAL totaling $61,068.71 WATER totaling $ 4,267.65 SEWER totaling $ 3,260.00 TOTALS $68,596.36 PAYROLL # 24: totaling $97,986.35 (04/21/23-05/04/23) ADOPTED: Trustee Foley voting AYE Trustee Harris voting AYE Trustee Lane voting AYE Trustee Marsh voting AYE Mayor Grenier voting AYE Resolution Number 230208 A motion was made by Trustee Lane, seconded by Trustee March, to accept the following resolution: RESOLVED, that the Treasurer be, and hereby is, authorized to make the following Budget Transfers Account Account From Acct: A.1110.0154 CourtTo Acct:A.1110.0152 Court Description Clerk of Court P/T-O/T $1,000.00 $1,000.00 No help From Acct: ClerkTo Acct:A.1325.0407 DescriptionContracted SvcsPayroll Svcs Amount:$2,800.00 $2,600.00 price increases From Acct: “To Acct:A.1410.0104 Clerk Description”P/T – O/T Amount:”$200.00 Misc duties From Acct: A.3120.0108 PoliceTo Acct:A.3120.0105 Police DescriptionLieutenant O/T Amount:$7,600.00 $5,900.00 No P/T available From Acct: “To Acct:A.3120.0107 Police Description”DWI Patrol Amount:”$400.00 software From Acct: “To Acct:A.3120.0418 Police Description”Uniform Allow Amount:”$300.00 Uniform Cleaning From Acct: “To Acct:A.3120.0419 Police Description”Vehicle Mtce Amount:”$1,000.00 Misc Repairs Oil Chgs etc From Acct: A.3120.0106 PoliceTo Acct:A.3120.0153 Police DescriptionHolidayTelecommunicator O/T Amount:$800.00 $800.00 No P/T Available From Acct: A.3410.0419 FireTo Acct:A.3410.0404 Fire DescriptionCommunications RepairMiscalleous Amount:$650.00 $450.00 Plaques From Acct: “To Acct:A.3410.0417 Fire Description”Gas and Oil Amount:”$200.00 Price increase From Acct: A.5110.0105 StreetTo Acct:A.5110.0401 Street DescriptionO/TSupplies Amount:$1,000.00 $1,000.00 Miscellaneous From Acct: A.6989.0100 Economic OpportTo Acct:A.6989.0400 Economic Opport DescriptionPersonnel SvcsEcon Opport Amount:$700.00 $700.00 Web Site work From Acct: A.9040.0805 Wrkr’s CompTo Acct:A.8010.0100 Zoning DescriptionVolunteer FiremenPersonal Svcs Amount:$2,150.00 $300.00 Zoning Hearings From Acct: “To Acct:A.9040.0804 Wrkr’s Comp Description”Village employees Amount:”$525.00 Budget short From Acct: “To Acct:A.9089.0800 Other empl Bene Description”Compensated Absences Amount:”$1,325.00 LaFountain – went p/t WATER FUND From Acct: F.1990.0400To Acct:F.8310.0412 Administration DescriptionContigent AcctLight Power & Gas Amount:$4,000.00 $4,000.00 Budget Shortfall Resolution Number 230209 The Treasurer requests the Board amend the 2022-2023 Fiscal Year Budget to cover the costs of repairs to Rescue 6 that the Board approved at the 4/3/23 Board meeting. He requests that Account A.341.0491 be increased by $16,000 to cover the repair costs of Rescue 6. After a discussion, Trustee Lane moved, seconded by Trustee Marsh the following. A resolution authorizing the Treasurer to amend the 2022-2023 Fiscal Year Budget by $16,000 to Account A.3410.0419 Fire Vehicle Maintenance. ADOPTED: Trustee Foley voting AYE Trustee Harris voting AYE Trustee Lane voting AYE Trustee Marsh voting AYE Mayor Grenier voting AYE A discussion was held regarding approving Local Law #5 of 2023, a Local Law Amending Chapter 169, Zoning of The Menands Village Code by Adding Schedule 4, Frontage Types. Tabled until June 26, 2023, Board Meeting. A discussion was held regarding approving Local Law #6 of 2023, A Local Law Amending the Menands Village Code by Repealing Chapter 30, “Planned Development Districts”, Chapter 100, Gasoline Stations”, Chapter 140 “Site Plan Review”. and Chapter A172, “Site Plan Review Regulations. Tabled until June 26, 2023, Board Meeting. The Clerk led a discussion regarding the installation of outlets at Ganser Smith Park. Outlets would be installing outs in the following locations; 2 outlets outside of the upper bathrooms, 1 outlet near the evergreen tree near the gazebo, and 1 each on the light poles within the park. The Clerk advised the Board of the following quotes to install outlets at Ganser Smith Park: Kasselman Electric $3,925.00 Werner Brothers Electric $4,650.00 Geraci Twin Electric $4,900.00 Precision Electric $5,797.00 Discussion followed. Resolution Number 230210 After a discussion, Trustee Marsh made a motion to approve the quote to install outlets at Ganser Smith Park by Kasselman Electric at a cost of $3,925.00, second by Trustee Foley. ADOPTED: Trustee Foley voting AYE Trustee Harris voting AYE Trustee Lane voting AYE Trustee Marsh voting AYE Mayor Grenier voting AYE The Clerk led a discussion regarding repairs needed for DPW Truck 3. Truck 3 is the dump truck used for salting during the winter, used to transport soil and rocks to and from water main breaks, and transporting topsoil, and asphalt. The truck has been hard to start. DPW brought the truck for an inspection and to look at why it was hard to start. While diagnosing the reason for being hard to start the service company found 3 cylinders of low compression and a lot of metal in the oil. Their recommendation is to replace the engine. A discussion followed. After the discussion, the Board decided not to replace the engine. The Board wants DPW Foreman to investigate available used dump trucks. A discussion followed. Mayor Grenier advised the Board that 35 Broadway has received state funding and will be moving forward. A discussion followed. Mayor Grenier led a discussion regarding the Renewal Letter for the Quite Zone: May 15, 2023 Mr. Karl Alexy Associate Administrator for Safety 1200 New Jersey Ave., SE Mailstop 25 Washington, DC 20590 Re: Quiet Zone Affirmation and Renewal Village of Menands, New York Dear Mr. Alexy: The Village of Menands is submitting this Affirmation and Renewal letter as required by 49 CFR 222.47(b) for the Quiet Zone that was established in December 2020. The Quiet Zone is a partial Quiet Zone, operating from 10:00 p.m. until 7:00 a.m., and encompasses four highway-rail grade crossings in the Village. The four highway-rail grade crossings include: DOT Crossing Inventory Number 250029L, Cemetery Road DOT Crossing Inventory Number 250031M, Menand Road DOT Crossing Inventory Number 250032U, Brookside Avenue DOT Crossing Inventory Number 250035P, Simmons Lane New traffic counts for each crossing were collected in April 2023. Attached are the edited Grade Crossing Inventory forms showing the updated traffic data in Part V: Public Highway Information for each crossing. For the Quiet Zone implementation, “No Train Horn” warning signs were added at each crossing along with new signing and striping such as centerlines, stop bars, and at-grade crossing markings. The “No Train Horn” signs include the time of the partial Quiet Zone from 10 PM – 7 AM. A field review conducted on April 12, 2023, revealed that these devices are still in place, are operational, and are in very good condition. The following additional people will be receiving this Affirmation and Renewal letter as well: Mike Hagmann, Foreman Cliff Thomas Department of Public Works Office of Modal Safety and Security, NYSDOT Village of Menands FL 5 – Ave B – 4th St 280 Broadway 50 Wolf Road Menands, NY 12204 Albany, NY 12232 Luke McGarry Matthew Miller St. Agnes Cemetery Canadian Pacific Railway 48 Cemetery Avenue Manager Public Works – US Menands, NY 12204 120 South 6th Street – Suite 700 Minneapolis, MN 55402 As mayor, I act as the point of contact for the Quiet Zone. I can be contacted at (518) 434-2922, or at the Village’s mailing address. I affirm that the information submitted herein is accurate, correct, and complete to the best of my knowledge and belief. Sincerely, Megan Grenier Mayor Attachments (Crossing Inventory Forms) cc: Matthew Rogers, LaBella Associates Resolution Number 230211 At 6:24 P.M. Trustee Harris made a motion to enter Executive Session to discuss a legal matter, seconded by Trustee Marsh. ADOPTED: Trustee Foley voting AYE Trustee Harris voting AYE Trustee Lane voting AYE Trustee Marsh voting AYE Mayor Grenier voting AYE The regular meeting reconvened at 7:21 P.M. After Executive Session Trustee Foley made a motion to allow Chief St. Gelais to sign the agreement with Axon for in car camera and plate reader, seconded by Trustee Lane. ADOPTED: Trustee Foley voting AYE Trustee Harris voting AYE Trustee Lane voting AYE Trustee Marsh voting AYE Mayor Grenier voting AYE Resolution Number Trustee Marsh made a motion to adjourn, seconded by Trustee Lane. ADOPTED: Trustee Foley voting AYE Trustee Harris voting AYE Trustee Lane voting AYE Trustee Marsh voting AYE Mayor Grenier voting AYE The meeting was duly adjourned at 7:22 P.M. _____________________ Donald Handerhan Village Clerk
Village Board Meeting Monday, May 6th, 2024 The Menands Village Board Meeting will be held on Monday, May 6, 2024 in the Village Municipal Building located second floor at 250 Broadway. To... READ MORE
