The regular semi-monthly meeting of the Board of Trustees of the Village of Menands, held on Monday, March 19th, 2018 was called to order by Mayor Megan Grenier at 6:00 P.M.
PRESENT:
Megan Grenier, Mayor
Steve Boulet, Trustee
Diane Foley, Trustee
Seth H. Harris, Trustee
Aileen Nicoll, Trustee
William T. Smith, Jr., Village Treasurer
Stephen Rehfuss, Village Attorney
Paul Reuss, Exec Asst to Mayor

ABSENT:

Donald Handerhan, Village Clerk

Also attending: Bill Garvey, Brian Marsh, John Stangle, Eric Johnson, Tom Johnson

The Mayor led the Pledge of Allegiance.

Open Forum:

Tom Johnson of Chazen Companies reported on the Traffic Review he conducted for Harts Lane, Glenwood Road, and East Elmwood Road. The review included field observations of queue and general traffic flow, delay measurements and a study of gaps in traffic on Broadway.

The observations were done on March 12th (3/12); March 14th (3/14) and March 15th (3/15) during the morning commute period and results showed that on Harts Lane and Glenwood Road most vehicle queue consisted of one (1) vehicle and at no time more than two (2) vehicles.

On Wednesday the 14th (3/14) delays were calculated to be about twelve (12) seconds which is considered to be very good operating conditions. At 8:15 A.M. on Monday March 12th (3/12) and 8:35 A.M. on Wednesday March 14th (3/14) and Thursday March 15th (3/15) platoons of FedEx vehicles passed these two (2) streets and the average delay was seventeen (17) seconds still a good condition.

Mr. Johnson answered all question from the Board.

Eric Johnson of Chazen Companies said that the study produced no major concerns for traffic from the 5 Elmwood proposed project.

A motion was made by Trustee Harris, seconded by Trustee Boulet to accept the minutes of the March 5th, 2018 Board Meeting.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting ABSTAINED
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

A motion was made by Trustee Harris, seconded by Trustee Boulet to approve payment for the following:

WARRANT # 20:

GENERAL totaling $106,141.50
WATER totaling $ 6,126.48
SEWER totaling $140,359.00
TOTALS $252,626.98

PARK IMPROVEMENT FUND: $ 2,150.00

PAYROLL # 21: totaling $ 84,424.05
(03/02/18 – 03/15/18)

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

Trustee Boulet moved, seconded by Trustee Foley a resolution to adopt purposed Local Law # 4 of 2018 Tax Cap Override authorizing a property tax levy in excess of the limit established in General Municipal Law §3-c.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting NAY
Mayor Grenier voting AYE

The Clerk reported that the Mayor had submitted the Preliminary Village Budget for 2018 – 2019 to the Board. Copies are available for the public at the Village Offices.
The Clerk reminded the Board of the Budget Public Hearing to be held on April 10th, 2018 at 6:00 P.M.

Trustee Harris led a discussion to approve Comptroller Connors Proposal authorizing the Mayor to send a letter, seconded by Trustee Nicoll.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

There was a discussion concerning the granting of a Special Use Permit for the Elmwood Road Apartments Project after which Trustee Harris moved the following Resolution of the Menands Village Board adopting a SEQRS Negative Declaration for Elmwood Road Apartments 5 Elmwood Road in Menands S.B.L. 55.6-1-3

WHEREAS, the owners of 5 Elmwood Road, S.B.L. 55-6-1-3, desire to construct a 72-unit multifamily development on said parcel with the Infill Neighborhood District (T4); and

WHEREAS, Section 169 of the Menands Code Identifies multifamily dwelling units as Uses Permitted by Special Use Permit in the T4; and

WHEREAS, a preapplication conference was held on February 5, 2018; and
WHEREAS, the applicant prepared and completed Part I of the Short Environmental Assessment Form for the proposed action; and

WHEREAS, the applicant has requested the Village Board to conduct an uncoordinated environmental (SEQRA) review; and

WHEREAS, the Village Board has identified themselves as the Lead Agency and has classified the project as an Unlisted action under SEQRA; and

WHEREAS, the Village Board reviewed the Short Environmental Assessment Form as well as the project application materials,

NOW, THEREFORE BE IT RESOLVED that based on a review of this application and the Environmental Assessment Form and supporting materials, on March 19, 2018, the Village Board hereby issues a SEQRA Negative Declaration.

The motion was seconded by Trustee Foley.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

Trustee Harris offered the following resolution authorizing a Special Use Permit with the following conditions for the Elmwood Road Apartments Project.

WHEREAS, the owners of 5 Elmwood Road, S.B.L. 55-6-1-3, desire to construct a 72-unit multifamily development on said parcel with the Infill Neighborhood District (T4); and

WHEREAS, Section 169 of the Menands Code Identifies multifamily dwelling units as Uses Permitted by Special Use Permit in the T4; and

WHEREAS, a preapplication conference was held on February 5, 2018; and

WHEREAS, the Village Board, on February 5, 2018, determined that the applicant submitted a complete special use permit application in accordance with Section 169-47 of the Menands Code; and

WHEREAS, a public hearing was held on March 5, 2018 at 6:00 P.M. for the purposes of considering the special use permit; and

WHEREAS, the applicant provided responses to each of the Special Use Permit Standards in 169-48 of the Village Code; and

Further, the Village Board hereby issues a Special Use Permit with the following conditions:

The applicant shall provide documentation to the satisfaction of the Village Board which identifies that the project has proper financing in place prior to the Village Board issuing final site plan approval.
Should the Village Board grant final site plan approval and a building permit is issued, the duration from building permit issuance to completion of construction and certificate of occupancy issuance shall be no long than 18-months.
The Village Board reserves the right to request a traffic impact study from the applicant during the site plan review process.
During the site plan review process, the applicant shall submit certain design details, including but not limited to, building form and facades, for the Village’s review and approval. The Village reserves the right to require specific design of the building form and facades.
That the Special Use Permit is issued to the applicant only and is transferable only upon application and approval of the Village Board of Trustees.

The resolution was seconded by Trustee Foley.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting NAY
Mayor Grenier voting AYE

There was a discussion about the proposal from Creighton Manning concerning the traffic signs study and what the next steps would be after which the Board tabled the proposal for more review.

Trustee Harris made a motion to approve the Service Award Program numbers authorizing the Mayor to sign the sponsor authorization form, seconded by Trustee Foley.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The following bids were received for removal of toilets in the holding cells at the Menands Police Department due to their condition.

Dwight Plumbing and Heating, Inc. $1,680.00
Farrell Bros., Inc. $ 995.00

Trustee Foley made a motion, seconded by Trustee Nicoll to accept the bid from Farrell Bros, Inc. in the amount of $995.00 for removal of cell toilets at the Menands Police Department.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting NAY
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

Dumpster reservations will begin on Monday, April 2nd, 2018 at 8:00 A.M. there will be a $75.00 charge for the dumpster rental.

The acting Clerk provided the Board with the amount of interest rate changes for unpaid taxes and unpaid Water and Sewer bills. He is meeting with the accounting software people to get the changes added to the bills so residents know how much they owe after the grace period.

At 7:05 P.M. Trustee Boulet made a motion, seconded by Trustee to enter into Executive Session to discuss a personnel matter.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The regular meeting reconvened at 7:10 P.M.

Trustee Harris and Trustee Boulet led a discussion concerning the possible use of Chrome Books by the Board and possibly department heads. Trustee Harris will get more information and talk to the Village Clerk.

A motion was made by Trustee Harris, seconded by Trustee Foley to adjourn.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The meeting was duly adjourned at 7:30 P.M.

As submitted by William T. Smith, Jr., Village Treasurer
on Tuesday, March 26th, 2018

_______________
Donald Handerhan
Village Clerk

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