The Annual Organization and Semi-Monthly Meetings of the Board of Trustees of the Village of Menands was held on the 6th day of July 2026, in the Library of Menands School at 19 Wards Lane, Menands, New York. Mayor Brian Marsh called the meeting to order at 6:00 P.M.
PRESENT:
Brian Marsh, Mayor
Molly Harbour, Trustee
Nicholas Kalogridis, Trustee – Absent
Timothy Lane, Deputy Mayor
Lisa Neuman, Trustee
Donald Handerhan, Village Clerk
Mary Jane Vredenburg, Village Treasurer
Stephen Rehfuss, Village Attorney – Virtual
David Ognan, Fire Chief
Also attending: Mark Carnegie, Jason Carnegie, Bill Garvey, Mike & Susan MacKay, Diane Leonard, Barbara Lane, Diane MacFarland, Kerry Franklin, Pat Brundage, Margot Jones, Tim Maceachra
Virtual attendance: John, Kathy Mosca, Steve Boulet, Cathrine Sheridan
The Mayor led the Pledge of Allegiance and stated that he is recording this meeting.
Mayor Marsh asked everyone to remain standing for a Moment of Silence for Harbe Nagi, the missing boy who was found deceased in a pool after a lengthy search.
Mayor Marsh appointed Trustee Tim Lane as Deputy Mayor to serve in his stead during his absence or inability to act and vested him with all powers and duties of the Mayor, as per Section 4-400 of the Village Law.
Resolution Number: 270001
Mayor Marsh reappointed Stephen J. Rehfuss, Esquire, as Village Attorney for the ensuing official year. Someone from The Rehfuss Law Firm shall act on his behalf in his absence.
Trustee Lane offered the following resolution and moved its adoption:
RESOLVED, that the reappointment by Mayor Marsh of Stephen J. Rehfuss, Esquire, as Village Attorney for the ensuing official year, be and hereby is approved; and be it.
RESOLVED, that the legal services and proceedings for the issuance of bonds, abstracts of title, and any litigated matters shall be considered extra services, compensation for which shall be determined and audited by the Board of Trustees.
Trustee Harbour duly seconded the resolution.
ADOPTED:
Trustee Harbour voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
Mayor Marsh appointed David Watson, Esq as the Appeals Officer for Freedom of Information requests.
Resolution Number: 270002
Trustee Neuman offered the following resolution and moved its adoption:
RESOLVED, that the appointment by Mayor Marsh of David Watson, Esq as the Appeals Officer for Freedom of Information requests for the ensuing official year, be and hereby is approved.
Trustee Lane duly seconded the resolution.
ADOPTED:
Trustee Harbour voting AYE
Trustee Lane voting AYE
Lisa Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 270003
Mayor Marsh reappointed Danielle Freeman to the Zoning Board of Appeals for a Three-year term ending on the 2nd day of July 2029.
Trustee Harbour offered the following resolution and moved its adoption:
WHEREAS the Zoning Board of Appeals of this Village was established by Local Law No. 1 of 1976, and
WHEREAS this Board has approved the appointment of the several members thereof, and
NOW THEREFORE, be it
RESOLVED that the reappointment by Mayor Marsh of Danielle Freeman to the Zoning Board of Appeals of the Village of Menands be, and it hereby is, approved for the term ending July 2, 2029, and be further
RESOLVED that the Village Clerk be, and he hereby is, directed to notify the previously mentioned citizen of her appointment.
Trustee Lane duly seconded the resolution.
ADOPTED:
Trustee Harbour voting AYE
Trustee Lane voting AYE
Lisa Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 270004
Mayor Marsh reappointed John Bassett as Chairman of the Zoning Board of Appeals for the ensuing official year.
Trustee Lane offered the following resolution and moved its adoption:
WHEREAS the Zoning Board of Appeals of this Village was established by Local Law No. 1 of 1976, and
WHEREAS this Board has approved the appointment of the several members thereof, and
THEREFORE, be it RESOLVED, that the reappointment of John Bassett as Chairman of the Zoning Board of Appeals of the Village of Menands be, and it hereby is, approved for a term ending July 6, 2027, and be it further RESOLVED, that Donald Handerhan, the Village Clerk, be, and he hereby is, directed to notify the aforesaid citizen of his appointment.
Trustee Neuman duly seconded the resolution.
ADOPTED:
Trustee Harbour voting AYE
Trustee Lane voting AYE
Lisa Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 270005
Mayor Marsh reappointed Michael Steurer as Vice Chairman of the Zoning Board of Appeals for the ensuing official year.
Trustee Neuman offered the following resolution and moved its adoption:
WHEREAS the Zoning Board of Appeals of this Village was established by Local Law No. 1 of 1976, and WHEREAS this Board has approved the appointment of the several members thereof, and
THEREFORE, be it RESOLVED, that the reappointment of Michael Steurer as Vice Chairman of the Zoning Board of Appeals of the Village of Menands be, and it hereby is, approved for a term ending July 6, 2027, and be it further RESOLVED, that Donald Handerhan, the Village Clerk, be, and he hereby is, directed to notify the aforesaid citizen of his appointment.
Trustee Harbour duly seconded the resolution.
ADOPTED:
Trustee Harbour voting AYE
Trustee Lane voting AYE
Lisa Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 270006
Mayor Marsh reappointed Charles Ansert as alternate to the Zoning Board of Appeals for a one-year term ending July 6, 2027.
Trustee Harbour offered the following resolution and moved its adoption:
WHEREAS the Zoning Board of Appeals of this Village was established by Local Law No. 1 of 1976, and WHEREAS this Board has approved the appointment of the several members thereof, and
NOW THEREFORE, be it RESOLVED, that the reappointment of Charles Ansert as alternate to the Zoning Board of Appeals of the Village of Menands be, and it hereby is, approved for the term ending July 6, 2027, and be further RESOLVED, that the Village Clerk be, and he hereby is, directed to notify the aforesaid citizen of his appointment.
Trustee Neuman duly seconded the resolution.
ADOPTED:
Trustee Harbour voting AYE
Trustee Lane voting AYE
Lisa Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 270007
Mayor Marsh reappointed Kevin Franklin as Historian of Menands for the ensuing official year.
Trustee Lane offered the following resolution and moved its adoption:
RESOLVED, that the reappointment by Mayor Marsh of Kevin Franklin as Historian of the Village of Menands for the ensuing official year be, and hereby is, approved.
Trustee Harbour duly seconded the resolution.
ADOPTED:
Trustee Harbour voting AYE
Trustee Lane voting AYE
Lisa Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 270008
Mayor Marsh reappointed Diane Leonard as Senior Citizen Director of Menands for the ensuing official year.
Trustee Neuman offered the following resolution and moved its adoption:
RESOLVED, that the reappointment by Mayor Marsh of Diane Leonard as Senior Citizen Director of the Village of Menands for the ensuing official year be, and hereby is approved.
Trustee Harbour duly seconded the resolution.
ADOPTED:
Trustee Harbour voting AYE
Trustee Lane voting AYE
Lisa Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 270009
Mayor Marsh reappointed Donald Handerhan as Registrar and reappointed Mary Jane Vredenburg as Deputy Registrar of Vital Statistics for the Village of Menands, for the ensuing official year.
Trustee Harbour offered the following resolution and moved its adoption:
RESOLVED, that the reappointment by Mayor Marsh of Donald Handerhan as Registrar and the reappointment of Mary Jane Vredenburg as Deputy Registrar of Vital Statistics for the Village of Menands be, and hereby are, approved.
Trustee Lane duly seconded the resolution.
ADOPTED:
Trustee Harbour voting AYE
Trustee Lane voting AYE
Lisa Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 270010
Trustee Lane offered the following resolution and moved its adoption:
WHEREAS there is to be held during the coming official year.
a) New York State Conference of Mayors Annual Meeting and Training School.
b) New York State Conference of Mayors Fall Training School for Fiscal Officers and Municipal Clerks.
c) New York State Government Finance Officers Association Conference.
d) New York Conference of Mayors Public Works Training School.
e) American Water Works Association Conference (NYS Chapter).
f) SAMPO (NYS Association of Municipal Purchasing Officials) School.
g) And other conferences of the Chief of Police, Fire Chiefs, Building and Fire Inspectors.
h) NYALGRO (records management) Conference.
WHEREAS it is determined by the Board of Trustees that attendance by certain municipal officials and employees at one or more of these meetings, conferences, or schools benefits the municipality, and that the expenses thereof shall be a Village charge.
NOW THEREFORE, be it RESOLVED, that the following officers and employees may hereby authorized to attend one or more of the above-mentioned conferences or schools: Mayor, Trustees, Village Attorney, Village Clerk, Village Treasurer, Deputy Clerk/Treasurer, Chief of Police, Superintendent of Department of Public Works, and Department of Public Works Employees as directed, Building and Fire Inspectors and Fire Chiefs and be it further
It is RESOLVED that this resolution shall take effect immediately.
Trustee Harbour duly seconded the resolution.
ADOPTED:
Trustee Harbour voting AYE
Trustee Lane voting AYE
Lisa Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 270011
Trustee Neuman offered the following resolution and moved its adoption:
WHEREAS the Board of Trustees has determined that Village Law §4-412 (3)(2) requires the designation of banks or trust companies for the deposit of all Village monies.
NOW THEREFORE BE IT RESOLVED:
Section 1. The Board of Trustees designated the following institution as the depository of all money received by the Village Treasurer, Clerk, and receiver of taxes.
RESOLVED, that the Bank of Green County be, and it hereby is designated as the official depository of the several funds of the Village of Menands for the ensuing official year; and be it further.
General Fund, Consolidated Payroll / Trust & Agency, HRA, Park Improvement, Developer Escrow, Vehicle Savings, Equipment Savings, Fire Equipment Savings, General Fund Savings, Water Savings, Sewer Savings, Water Checking, Sewer Checking, NYCLASS, Fire Claims, Fire Recovery & Restoration, Federal Assets Forfeiture, State Assets Forfeiture Rapid Deployment Team, Police Holding, South End Sewer Project, Vehicle Savings.
Section 2. This resolution is effective immediately.
Trustee Lane duly seconded the resolution.
ADOPTED:
Trustee Harbour voting AYE
Trustee Lane voting AYE
Lisa Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 270012
Trustee Harbour offered the following resolution and moved its adoption:
WHEREAS the Board may authorize reimbursement of automobile expenses to officers and employees of the Village who use their personal automobiles while performing their official duties on behalf of the Village:
NOW, THEREFORE, be it RESOLVED, that such reimbursement hereafter be made at the rate set forth by the IRS to such personnel when they incur such expenses unless otherwise negotiated in a collective bargaining agreement, and be it further.
RESOLVED, that when properly authorized, the same be paid upon audit by the Board of Trustees.
Trustee Neuman duly seconded the resolution.
ADOPTED:
Trustee Harbour voting AYE
Trustee Lane voting AYE
Lisa Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 270013
Trustee Lane offered the following resolution and moved its adoption:
1. RESOLVED, that the next Annual Organization Meeting be held on Tuesday, July 6, 2027, at 6:00 P.M. in the Municipal Building at 250 Broadway, Menands, NY, 12204 or as designated.
Trustee Neuman duly seconded the resolution.
ADOPTED:
Trustee Harbour voting AYE
Trustee Lane voting AYE
Lisa Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 270014
Trustee Neuman offered the following resolution and moved for its adoption:
RESOLVED, by the Board of Trustees of the Village of Menands, that Records and Disposition Schedule LGS-1, issued according to Article 57-A of the Arts & Cultural Affairs Law, and continuing legal minimum retention periods for local government records, is hereby adopted for use by all officers in legally disposing of valueless records listed therein.
FURTHER RESOLVED, that by Article 57-A:
a) Only those records will be disposed of that are described in the Record Retention and Disposition Schedule LGS-1 after they have met the minimum periods described therein.
b) Only those records will be disposed of that do not have sufficient administrative, fiscal, legal, or historical value for retention beyond established legal minimum periods.
Trustee Harbour duly seconded the resolution.
ADOPTED:
Trustee Harbour voting AYE
Trustee Lane voting AYE
Lisa Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 270015
Trustee Harbour offered the following resolution and moved its adoption:
RESOLVED, that the regular meeting of the Board of Trustees of the Village of Menands shall be held on the first and third Mondays of each month during the ensuing official year, and if the date of the regular meeting falls on a holiday, such meeting shall be held on the following day. Such a meeting may be adjourned from time to time in the manner prescribed by law and shall be held at the Municipal Building in said Village at 6:00 P.M. or at such other place or such other time as may hereafter be designated by the Board of Trustees.
Trustee Lane duly seconded the resolution.
ADOPTED:
Trustee Harbour voting AYE
Trustee Lane voting AYE
Lisa Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 270016
Trustee Lane offered the following resolution and moved its adoption:
GENERAL MEETING PROCEDURES:
● The Mayor presides over meetings of the Board of Trustees and sets the agenda for each meeting.
● If the Mayor is absent, the Deputy Mayor may preside over meetings of the Board of Trustees and/or appoint a Trustee to preside in their place.
● A quorum will consist of three members of the Board of Trustees.
● To have a resolution approved, it must be entered, seconded, and voted on with a majority of the votes.
● Every meeting of the Board of Trustees must be open to the public.
● All meetings will be recorded both in video and audio.
Special Meetings
● Special Meetings of the Board of Trustees refer to all Board Meetings other than regular meetings.
● A special meeting may be called by the Mayor or any Trustee upon notice to the entire Board.
● Notice may be given to Board members by telephone, in person, email, or in writing at least 72 hours in advance unless an emergency exists.
● Notice to the public will be provided on the Village Website, posted in the lobbies of the Menands Police Department and the Village Office. It will also be sent by Everbridge and posted to social media.
● At Workshops and Special Meetings, the public may attend but cannot comment unless recognized by the Mayor or presiding officer.
Public Hearings:
● Notice to the public on the Village Website, Times Union Legal Section, posted in the lobbies of the Menands Police Department and the Village Office, at least seven days before the meeting. It will also be posted on social media.
● The presiding officer must open the Public Hearing.
● The Clerk must read the Notice of the Public Hearing.
● The public must be allowed to comment only on the topic of the Public Hearing.
● The presiding officer must close the Public Hearing.
● No vote may be taken during the Public Hearing.
Other procedures:
● Executive Session is not open to the General Public.
● Videoconferencing must provide an opportunity for the public to attend, listen, observe, and participate in the meeting.
● Notice of the meetings and agendas will be available on the Village Website and posted in the lobbies of the Menands Police Department and the Village Office.
● Public Comments:
o Comments of any length may be provided to the Village Clerk.
o The public may only speak during the Public Comment period.
o The presiding officer must recognize speakers.
o Speakers must limit their remarks to 3 minutes.
o All remarks must be addressed to the Board as a body and not to individual Board Members.
Trustee Harbour duly seconded the resolution.
ADOPTED:
Trustee Harbour voting AYE
Trustee Lane voting AYE
Lisa Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 270017
Mayor Marsh requested approval of the Village of Menands Procurement Policy.
Trustee Neuman offered the following resolution and moved its adoption:
PROCUREMENT POLICY FOR THE VILLAGE OF MENANDS
1. Every purchase must be initially reviewed to determine whether it is a purchase contract or a public works contract. Once that determination is made, a good-faith effort will be made to decide whether or not it is known or can reasonably be expected that the aggregate amount to be spent on the item of supply or service is not subject to competitive bidding, considering past purchases and the competitive amount to be paid each year. The following items are not subject to competitive bidding according to Section 103 of the General Municipal Law: purchase contracts under $20,000 and public works contracts under $35,000; emergency purchases; certain municipal hospital purchases; goods purchased from agencies for the blind or severely handicapped; goods purchased from correctional institutions; purchases under State and county contracts; and surplus and second-hand purchases from another governmental entity.
The decision that a purchase is not subject to competitive bidding will be documented in writing by the individual making the purchase. This documentation may include written or verbal quotes from vendors, a memo from the purchaser indicating how the decision was arrived at, a copy of the contract indicating the source that makes the item or service exempt, a memo from the purchaser detailing the circumstances that led to an emergency purchase, or any other written documentation that is appropriate.
2. All goods and services will be secured by the use of written requests for proposals, written quotations, verbal quotations, or any other method that assures that goods will be purchased at the lowest price and that favoritism will be avoided, except in the following circumstances: purchase contracts over $20,000 and public works contract over $35,000; goods purchased from agencies for the blind or severely handicapped according to Section 175-b of the State Finance Law; goods purchased from correctional institutions according to Section 186 of the Correction Law; purchases under State contracts according to Section 104 of the General Municipal Law; purchases under county contacts according to Section 103(3) of the General Municipal Law; or purchases according to subdivision 6 of this policy:
3. The following method of purchase will be used when required by this policy to achieve the highest savings:
Estimated Amount for Purchase Contract (Commodities, Equipment, or Goods)
Method
● $1 – $2,500 at the discretion of the Department Head (documented).
● $2,501 – $5,000 minimum, two verbal quotations.
● $5,001 + 3 Written/fax quotations or written requests for proposals.
Estimated Amount for Public Works Projects, Contracts
Method
● $1 – $5,000 at the discretion of the Department Head.
● $5,001 – $10,000 2 Verbal quotations (documented)
● $10,001 – $25,000 2 Written/fax quotations or written requests for proposals
● $25,001 > 3 Written/fax quotations or written requests for proposals
A good-faith effort shall be made to obtain the required number of proposals or quotations. If the purchaser is unable to obtain the required number of proposals or quotations, they will document the attempt made to obtain them. In no event shall the failure to obtain the proposals be a bar to the procurement.
4. Documentation is required for each action taken in connection with each procurement.
5. Documentation and an explanation are required whenever a contract is awarded to someone other than the lowest responsible offeror. This documentation will include an explanation of how the award will achieve savings or how the offer was not responsible. The purchaser shall decide that the offer is not responsible and may not be challenged under any circumstances.
6. According to General Municipal Law Section 104-b(2)(f), the procurement policy may contain circumstances when, or types of procurements for which, in the sole discretion of the governing body, the solicitation of alternative proposals or quotations will not be in the best interest of the municipality. In the following circumstances, it may not be in the best interests of the Village of Menands to solicit quotations or document the basis for not accepting the lowest bid:
a. Professional services or services requiring special or technical skill, training, or expertise. The individual or company must be chosen based on accountability, reliability, responsibility, skill, education and training, judgment, integrity, and moral worth. These qualifications are not necessarily found in the individual or company that offers the lowest price, and the nature of these services does not readily lend itself to competitive procurement procedures.
In determining whether a service fits into this category, the Board of Trustees shall take into consideration the following guidelines: (a) whether the services are subject to State licensing or testing requirements; (b) whether substantial formal education or training is a prerequisite to the performance of the services; and (c) whether the services require a personal relationship between the individual and municipal officials. Professional or technical services shall include but not be limited to the following: services of an attorney; services of a physician; technical services of an engineer engaged to prepare plans, maps, and estimates; securing insurance coverage and/or services of an insurance broker; services of a certified public accountant; investment management services; printing services involving extensive writing, editing or artwork; management of the municipally owned property; and computer software or programming services for customized programs, or services involved in substantial modification and customizing of pre-packaged software.
b. Emergency purchases pursuant to Section 103(4) of the General Municipal Law. Due to the nature of this exception, these goods or services must be purchased immediately, and seeking alternate proposals may threaten the life, health, safety, or welfare of the residents. This section does not preclude alternate proposals if time permits.
c. Purchases of surplus and second-hand goods from any source. If alternate proposals are required, the Village is precluded from purchasing surplus and second-hand goods at auctions or through specific advertised sources where the best prices are usually obtained. It is also challenging to compare prices of used goods, and a lower price may indicate an older product.
d. Goods or services under $2,500. The time and documentation required to purchase under this policy may be more costly than the item itself and, therefore, would not be in the best interests of the taxpayer. Additionally, it is unlikely that such de minimis contracts would be awarded on the basis of favoritism.
7. To ensure that this policy and budgets are being implemented, Village Department heads are required to meet with the Village treasurer at least quarterly.
8. The Village Board hereby adopts, by resolution and according to GML 103(5), that for reasons of efficiency and economy, there is a need for standardization, and upon adoption of a resolution for a particular type or kind of equipment, material, or supplies, the contract may not necessarily be awarded to the lowest responsible bidder.
9. Will be reviewed annually.
Trustee Neuman duly seconded the resolution.
ADOPTED:
Trustee Harbour voting AYE
Trustee Lane voting AYE
Lisa Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 270018
Trustee Harbour offered the following resolution and moved its adoption:
A resolution authorizing payment in advance of audit for public utility services (i.e., electric, gas, water, sewer, and telephone services), postage, freight, and express charges as authorized by Village Law § 5-524.
Such claims shall be presented for audit at the next regular meeting. A resolution authorizing the Treasurer to approve and pay the claims for public utility services, postage, freight, and express charges before the regular meeting at which they are presented for payment shall be seconded by Trustee Lane.
ADOPTED:
Trustee Harbour voting AYE
Trustee Lane voting AYE
Lisa Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 270019
Trustee Lane made a motion to approve the Menands Fire Department to use the Fire Apparatus for the following events or Rain Dates:
• Santa Claus holiday detail in the Village
• Little League Parade
• Menands School Field Day
• Halloween Parade
• Memorial Day Parades
• Funeral Details with Mayor’s Approval
• Training Classes
• St. Patrick’s Day Parade
• Hudson Valley Volunteer Fireman’s Association Parade
Trustee Harbour duly seconded the resolution.
ADOPTED:
Trustee Harbour voting AYE
Trustee Lane voting AYE
Lisa Neuman voting AYE
Mayor Marsh voting AYE
The Clerk advised that the fee schedule needs to be approved by the Board annually. There were two changes in the schedule:
1. Added the Open Street Fee
2. Added the cost to advertise in the paper of record for legal notices
PERMIT FEE SCHEDULE
New one- or two-family dwellings (including Garage)
FEES
Up to 1500 Square feet $820.00
Over 1500 SF to 3000 SF $1,125.00
Over 3000 SF to 4500 SF $1,430.00
Over 4500 SF to 6000 SF $1,940.00
Over 7000 SF $2,960.00
Additions, Alterations, conversions, demolitions, etc.
FEES
Cost of construction $1000 or less $100.00
For each additional $1000 or fraction thereof $10.00
Sheds and pools
FEES
Sheds and Gazebo type structures $55.00
Swimming Pools (above Ground) including Hot Tub $80.00
Swimming Pools (in-ground) $255.00
COMMERCIAL BUILDING PERMIT FEE SCHEDULE
New Building for Non-residential or Mixed Use
FEES
For the first 1000 SF $615.00
Over 1000 SF $330 per 1000 SF
New buildings for Multiple Dwelling units such as apartment houses, hotels, etc.
FEES
For the first 1000 SF $615 per 1000 SF
Over 1000 SF to 5000 SF $460 per 1000 SF
Over 5000 SF to 15000 SF $410 per 1000 SF
Over 15000 SF to 50000 SF $360 per 1000 SF
Over 50000 SF $310 per 1000 SF
Additions, Alterations, Conversions, Demolitions, etc.
FEES
Cost of Construction $1000 or less $100.00
For each additional $1000 or fraction thereof $10.00
Change of tenant in a commercial building
FEES
With no construction or building permit $100.00
With construction and a building permit required, building permit fees apply.
FOR NEW BUILDINGS FOR ALL NOT-FOR-PROFIT ORGANIZATIONS (W/ PROOF)
FEES
First 1000 SF $180
For each 1000 SF thereafter to 15,000 SF $105
Over 15000 SF $85
Additions, alterations, conversions, demolitions, etc. for NOT-FOR-PROFIT (W/ PROOF)
FEES
Total cost of construction $1000 or less $100
For each additional $1000, or fraction thereof, Construction building permits. $10/$1000
SOLAR PANEL PERMIT FEE SCHEDULE
FEES
Cost of construction $1000 or less $100.00
For each additional $1000 or fraction thereof $10.00
FEES
LAWN IRRIGATION SYSTEM INSTALLATION FEE SCHEDULE
Residential $100.00
Commercial $200.00
BUILDING PERMIT EXTENSION
FEES
Residential Permit 50% of the permit fee
Commercial 50% of the permit fee
TEMPORARY TENTS:
FEES
Retail use for a maximum of 10 days per tent. $100
Non-retail use for a maximum of ten days for each site $50
SIGN PERMIT
FEES
Sign permit, per sign $200
Sign permit, per sign (not-for-profit) $50
RETENTION OF EXPERT ASSISTANCE FOR WIRELESS TELECOMMUNICATIONS
FEES
Application for Wireless Communication $8,500
New tower or extension of existing tower $6,000.00
Other than the New Tower or the extension of the existing tower $3,000.00
Property Maintenance Fees
Improper Trash Fee $100 plus any cost to the Village
Property Maintenance Fee Cost of Contractor plus $100.00 Admin Fee
Vacant Property Fee $1,500.00 per Year
MISCELLANEOUS FEES
FEES
Certification of Occupancy $100.00
Special Use Permit $600.00
Flood Plain Waiver Review Escrow Deposit of $1500.00
After an initial review of the project.
Stormwater Pollution Prevention Plans: Escrow Deposit of $3000.00
Z.B.A. APPLICATIONS:
FEES
Area Variance $200.00
Use Variance $600.00
Shed or Gazebo Variance $75.00
Above Ground Pool Variance $100.00
In-Ground Pool Variance $200.00
Cost of advertising in a paper Times Union Cost
SITE PLAN REVIEW FEES:
FEES
Less than one acre $1,000.00
One to five acres $2,000.00
Cost of advertising in a paper Times Union Cost
SUBDIVISION FEES:
FEES
Minor subdivision $500.00
Major subdivision $1,000.00
Waiver of subdivision $250.00
COMMENT: These fees are in addition to escrow requirements, which are determined by our consulting engineer after an initial review of the project.
STREET OPENING FEE SCHEDULE
FEES
STREET OPENING FEE $200.00
FINAL WATER METER READING FEE SCHEDULE
All Final Water Meter Readings must be requested 48 hours before closing. If the Final Water Meter Readings are requested less than 48 hours before the closing, the expedited fees will be charged.
VILLAGE OF MENANDS FINAL WATER METER READING FEE SCHEDULE:
FEES
Residential $50.00
Commercial $100.00
VILLAGE OF MENANDS EXPEDITED FINAL WATER METER READING FEE SCHEDULE:
Residential $100.00
Commercial $200.00
FIRE INSPECTION FEE SCHEDULE
FEES
Fireworks Permit: $175.00
Public School Fire Inspection: $115 per property
Multiple Dwellings [Group R occupancies ] Minimum: $125 up to 40 units
$3.50 for each additional unit
Business and Mercantile Occupancies: [ Group Band M ]: $125.00 per tenant up to 2,500 SF
$4.25 per additional 1,000 SF
Industrial and Storage Occupancies: [Group F-1, F-2, S-1 & S-21: $125.00 per tenant up to 2,500 SF
$4.25 per additional 1,000 SF
Public Assembly Occupancies: Group A:
Assembly Spaces: FEES
1 – 50 people $60.00
51 – 99 people $85.00
l 00 to 300 people $125.00
30 I – 1,000 people $150.00
1,000 plus people $175.00
Institutional Occupancies: [Group I ] $140.00
Miscellaneous : [Group U] $140.00
Hazardous Group H Inspections: $175.00
New Truss Placarding: $50.00
Family Home Day Care Inspection: $100.00
Adult Care Facilities Inspection: $100.00
Group Family Day Care Home Inspection: $100.00
Operational Permit: $150.00
Reinstate Revoked Operational Permit: $350.00
Not-for-Profit Inspections: $60.00
Re-Inspection Fee- 3rd Follow-Up: $150.00
Late Payment Fee: $200.00
Hazardous Materials Technical Assistance Fee: $200.00 per hr.
Before or After-Hour Fees for Inspections or Special Events: $200.00 per hr.
* 2-hour minimum
Miscellaneous $125.00
Fee for returned check $20.00
NUISANCE ALARM FEE SCHEDULE
Residential – 4th Occurrence $50.00
Residential – 5th Occurrence $75
Residential – 6th Occurrence and Above $100
Commercial – 4th Occurrence $150
Commercial – 5th Occurrence $200
Commercial – 6th Occurrence and Above $250
ALARM PERMIT REGISTRATION & RENEWAL FEE SCHEDULE
Alarm Fee $25.00
Medical Alerts: The alarm system is strictly for medical alerts. Waived
Senior Citizens: The resident is over the age of 62 Waived
Ganser Smith Park Rental Fees
Village Residents:
Village Residents / Organizations:
Park Rental Fee 100 Total at Rental: $250.00
Refundable Deposit $150.00
Village Businesses/Organizations:
Park Rental Fee $175.00 Total at Rental: $325.00
Refundable Deposit $150.00
The following may rent Ganser Smith Park one month after Village Residents and Businesses:
Watervliet Residents:
Park Rental Fee 100 Total Rental: $250.00
Refundable Deposit $150.00
Non-Residents:
Park Rental Fee $175.00 Total at Rental: $325.00
Refundable Deposit $150.00
Non-Village Businesses/Organizations:
Park Rental Fee $275.00 Total Rental: $525.00
Refundable Deposit $250.00
Resolution Number: 270020
Trustee Neuman made a motion to approve the 2026-2027 Fee Schedule; Trustee Harbour duly seconded the motion.
ADOPTED:
Trustee Harbour voting AYE
Trustee Lane voting AYE
Lisa Neuman voting AYE
Mayor Marsh voting AYE
Mayor Marsh requested the following Board liaison duties:
Trustee Neuman
BLDG DEPT/CODE ENFORCEMENT
MS-4 (Stormwater)
Menands Library
Mayor Marsh
POLICE DEPARTMENT
DPW
Trustee Kalogridis
FIRE DEPARTMENT
FIRE COMPANY
FIRE AUXILLARY
Trustee Lane
HISTORIAN
PARKS/BEAUTIFICATION
ENVIRONMENT
Trustee Harbour
YOUTH
SENIORS
SCHOOLS
The mayor stated that the following have been appointed to the following capacities:
Mayor Marsh & Trustee Lane ECONOMIC DEVELOPMENT
Briana Coughlin PART-TIME YOUTH PROGRAM DIRECTOR
REGULAR BOARD MEETING Time: 6:30 PM
Resolution Number: 270021
Trustee Harbour made a motion to approve the minutes of June 15th, 2026, Board Meeting, Trustee Lane duly seconded the motion.
ADOPTED:
Trustee Harbour voting AYE
Trustee Lane voting AYE
Lisa Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 270022
Trustee Harbour made a motion to approve the minutes of June 22, 2026, Special Board Meeting regarding the High Service Reservoir, Trustee Neuman duly seconded the motion.
ADOPTED:
Trustee Harbour voting AYE
Trustee Lane voting AYE
Lisa Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 270023
Trustee Harbour made a motion to approve payment for the following, Trustee Neuman duly seconded the motion.
WARRANT #3:
GENERAL totaling $232,280.97
WATER totaling $ 17,268.28
SEWER totaling $ 1,905.64
TOTALS $251,454.89
PAYROLL #2: totaling $113,377.30
ADOPTED:
Trustee Harbour voting AYE
Trustee Lane voting AYE
Lisa Neuman voting AYE
Mayor Marsh voting AYE
Fire Chief David Ognan advised the Board that Due to the loss of existing apparatus, the fire department requested the purchase of a stock demo fire engine for $984,153.34. The Chief advised the Board that the apparatus is in production will be available in approximately 3-4 Months. If the Board doesn’t act on this apparatus this apparatus could be sold and the Village would have to wait up to a year to purchase another one at a higher price. Discussion followed.
Resolution Number: 270024
After a discussion Trustee Harbour made a motion to authorize the mayor to sign a letter of intent to purchase a Sutphen Pumper complete and delivered to be delivered with 4 months, Trustee Neuman duly seconded the motion.
ADOPTED:
Trustee Harbour voting AYE
Trustee Lane voting AYE
Lisa Neuman voting AYE
Mayor Marsh voting AYE
Mayor Marsh led a discussion regarding the change orders for the South End Project to be paid for with a grant from Congressman Tonko. Change Order No. 2 consists of additional work to construct water mains in the side streets of Hampton Street and Pawling Street, north of Hendrick Ave. For both streets, work will include the installation of new 8” water mains, hydrants, valves, and water services within the Village right-of-way and abandonment of the existing water main. This work was included as “Alternate” bid items when the project was advertised for construction in early 2025. Contractor pricing precluded this work from being performed under the available funding at that time. With the Village recently receiving a Congressional appropriation of $1.092 million, these two Alternates will now be added back into the project. Discussion followed.
Resolution Number: 270025
Trustee Lane made a motion to approve Change Order #2 for the South End Project; Trustee Harbour duly seconded the motion.
ADOPTED:
Trustee Harbour voting AYE
Trustee Lane voting AYE
Lisa Neuman voting AYE
Mayor Marsh voting AYE
The Clerk continued the discussion regarding the Village Website from the June 15, 2026, Board Meeting.
Village Input:
1. Under this proposal, Next Step Digital will continue to provide required technical maintenance and support for the website infrastructure, while Village staff will manage routine content updates after documentation and training have been provided.
a. Under this scenario, Village staff will be responsible for completing day-to-day content updates to the website after training has been completed. This may include routine updates such as text edits, document uploads, image changes, page edits, and similar content-related updates.
b. If Village staff requires assistance from Next Step Digital after training has been completed, support time will be billed separately in quarter-hour increments at Next Step Digital’s standard hourly rate of $100 per hour. This may include phone calls, email support, troubleshooting, guidance, or assistance with content updates.
c. The following costs are required regardless of whether Village staff handles content updates or Next Step Digital handles content updates:
Annual Firewall: $400
Annual Hosting: $600
Monthly Platform and Plugin Updates + Backups: $1,200 per year
Required Annual Total: 2,200
Time Setup Costs
The following one-time costs apply to this scenario:
WordPress Documentation: $700 one-time WordPress Training: $200
One-Time Total: $900
Total Cost Summary
First-Year Total: $3,100
Annual Cost After First Year: $2,200, plus any additional support requested by the Village and billed at the standard hourly rate.
Next Step Flat Rate:
Next Step establishes a quarterly website maintenance retainer for ongoing day-to-day content updates requested by the Village of Menands’ departments, along with the required website hosting, security, platform maintenance, and backup services to support the website. Under this proposal, Next Step Digital will manage routine content updates submitted by Village departments and provide required technical maintenance for the website infrastructure.
The content update retainer is structured as follows:
Monthly Value: $500
Quarterly Billing: $1,500, billed in advance at the start of each quarter Annual Total for Content Updates: $6,000
This retainer is intended for routine day-to-day website content updates requested by Village departments
Discussion followed. After a discussion, the Board decided to Table until next meeting.
Mayor’s Report:
1. Next meeting will be presenting new Welcome to Menands signs to replace the current signs.
2. The NYSTORE Grant is almost closed
3. Would like to get a survey of Village owned properties on Broadway in the north end of the Village.
4. Received the monies from the ADA Block Grant
5. Daughter of Chairty at 96 Menands Road is moving along.
6. The retention pond at the end of Upland is being worked on and the Village applying for a grant to cover the cost to complete the work.
Trustee Lane:
1. Spoke to Historian Kevin Frankin regarding the file of history of the Village that is stored at 250 Broadway. Kevin is not concerned about the files they are all backed up.
Trustee Neuman:
1. The Library spice of the month is Poppy Seeds
Harbour:
1. The School Board Meeting will be on Tuesday July 7, 2026.
Clerk’s Report:
1. Made a suggestion to present a Proclamation to Superintendent Jennifer Cannavo and the Menands School for all their help due to the fire at 250 Broadway and help during the search for the missing boy.
Treasurer’s Report:
1. The monies that was borrowed from the Sewer Fund has been repaid.
2. Most of the Tax Bills have been received.
3. Water and Sewer Bills have been sent out.
General Comments:
Resident Bill Garvey:
1. Bill would like to see the following projects done on Market Road
a. Pave Market Road
b. Post 25 MPH Signs
2. Attempted to remove the Graffiti on pole on Harts Lane
3. Advised the Village Office unable to remove the Graffiti and asked to have National Grid notified.
4. Bill donated cleaning supplies to DPW
5. Bill would like to thank Code Enforcement Officer Darmetko for enforcing the high grass.
6. Is honored to be the Official Grounds Keeper for the Menands Little League
7. Bill would like to see an ordinance requiring lawns to mowed
8. Is looking forward to donating money for trees for Ganser – Smith Park.
9. Bill would like to wood guardrails at 250 Broadway
10. IS sorry for the Firehouse fire but is happy no one got hurt
11. Bill saw a dead squirrel on N Lyons Ave and reported it
12. Late May observed Fire Hydrants with weeds. Weeds were removed.
a. Brookside Ave
b. Villa Road
c. Tillinghast Ave
d. Glenwood Road
Resident Rose Marsh asked if the fire engine that was on fire could be scrapped. Discussion followed.
A motion was made by Trustee Harbour to adjourn, Trustee Neuman duly seconded the motion.
ADOPTED:
Trustee Harbour voting AYE
Trustee Lane voting AYE
Lisa Neuman voting AYE
Mayor Marsh voting AYE
The meeting was duly adjourned at 7:06 P. M.
I Donald Handerhan, Village Clerk for the Village of Menands, Do Hereby Certify that the foregoing is a true and correct report of all motions and resolutions enacted, and all other procedures had and taken by the Village of Menands Board of Trustees at the regular meeting held on July 6th, 2026.
__________________________
Donald Handerhan
Village Clerk