The regular semi-monthly meeting of the Board of Trustees of the Village of Menands, held on Monday, June 18th, 2018 was called to order by Mayor Megan Grenier at 6:00 P.M.

PRESENT:

Megan Grenier, Mayor
Steve Boulet, Trustee
Diane Foley, Trustee
Seth H. Harris, Trustee
Aileen Nicoll, Trustee
Donald Handerhan, Village Clerk

ABSENT:

Stephen Rehfuss, Village Attorney

Also attending: Bill Garvey, Brian Marsh, Mike Steurer, Lyle Darmetko, Kirk Montanye, Bruce Haeussler, Eric Johnson, Dave Ingalls.

The Mayor led the Pledge of Allegiance.

Pre-Site Plan Approval for 5 Elmwood Apartments Dave Ingalls reviewed the project for the Board.

Eric Johnson from Chazen Companies reviewed the letter dated June 8th, 2018 referring to Code Enforcement Officers concerns and conditions for a preliminary site plan approval for the project. Eric also discussed Ingalls
responses to review comments as stated in their letter dated June 12th, 2018.

The issue regarding a sidewalk to Glenwood Road the Board felt an opinion from the Village Attorney was required.

During the discussion of the water system for this project Fire Chief Steurer brought up his concerns about not having a looped system if the hydrant fails and not having another close water source. A discussion followed after which all concerns and comments and replies were heard.

Trustee Harris introduced the following resolution:

Resolution of the Menands Village Board
Adopting a SEQRA Negative Declaration and
Approving a Preliminary Site Plan Application for Elmwood Road Apartments
5 Elmwood Road in Menands S.B.L. 55.6-1-3

Whereas, the owners of 5 Elmwood Road S.B.L. 55.6-1-3, desire to construct a 72-unit multifamily development on said parcel within the Infill Neighborhood District (T4); and

Whereas, the applicant prepared and completed Part 1 of the Short Environmental Assessment Form for the proposed action; and

Whereas, the applicant has requested the Village Board to conduct an uncoordinated environmental (SEQRA) review; and

Whereas, the Village Board has identified themselves as the Lead Agency and has classified the project as an Unlisted Action under SEQRA; and

Whereas, the Village Board issued a Special Use Permit on March 19, 2018; and

Whereas, the Village Board found the proposal to be in conformance with the Zoning Laws of the Village of Menands as modified by variances granted by the Zoning Board of Appeals; and

Whereas, the Village Board reviewed the Short Environmental Assessment Form as well as the project application materials,

Now, Therefore Be It Resolved that based on a review of the application and the Environmental Assessment Form and supporting materials, on June 18, 2018, the Village Board hereby issues a SEQRA Negative Declaration.

Further, the Village Board hereby issues Preliminary Site Plan approval with the following conditions:

The applicant shall address comments in the June 8, 2018 letter from Chazen to the Village.

Trustee Harris made a motion to accept the above resolution, seconded by Trustee Foley.

ADOPTED:

Trustee Boulet voting NAY
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting NAY
Mayor Grenier voting AYE

Open Forum:

Resident Bill Garvey is in support of the tree grant. The high grass that he had reported has been mowed and he thanked DPW for removing the vines from the signs on Irving Place.

Resident Kirk Montayne commented on looping the water system at Elmwood Apartments.

Mr. Montayne asked if the Village has lost water on Pheasant Lane. The Clerk explained the private roads are responsible for their own water mains. Mr. Montayne asked if during peak times a higher police presence could be made at Van Rensselaer and Wards Lane. Cars are driving down the shoulder starting at Scott Drive. The Clerk said he would advise the police.

Resident Brian Marsh stated that over the weekend there were a lot of walkers and bikers on Van Rensselaer Boulevard. It was great to see people using the Boulevard that way it was intended.

A motion was made by Trustee Harris to accept the minutes of the May 21st, 2018 Board Meeting, seconded by Trustee Boulet. Tabled from June 4th, 2018 meeting because there was not a quorum.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting ABSTAINED
Trustee Harris voting AYE
Trustee Nicoll voting ABSSTAINED
Mayor Grenier voting AYE

A motion was made by Trustee Harris to accept the minutes of the June 4th, 2018 Board Meeting, seconded by Trustee Boulet.

ADOPTED:

Trustee Boulet voting ABSTAINED
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

A motion was made by Trustee Nicoll to approve payment for the following, seconded by Trustee Harris:
WARRANT # 26 ENC:

GENERAL totaling $103,097.76
WATER totaling $286,518.87
SEWER totaling $ 215.00
TOTALS $389,831.63

WARRANT # 2:

GENERAL totaling $110,631.50
WATER totaling $ 13,969.98
SEWER totaling $ 1,444.13
TOTALS $126,045.61

PAYROLL # 1: totaling $ 78,782.61
(05/25/18 – 06/07/18)

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

Fire Chief Michael Steurer gave the Board three quotes for a new chief’s vehicle.

2019 Chevrolet Tahoe from Joe Basil’s Chevrolet $35,311.20 (State Contract)
2019 Chevrolet Tahoe from Cappellino Chevrolet $35,856.77 (State Contract)
2019 Chevrolet Tahoe from DeNooyer Chevrolet $39,855.50

a discussion followed.

Trustee Nicoll made a motion to purchase a 2019 Chevrolet Tahoe from Joe Basil’s Chevrolet for $35,311.20 under state contract, seconded by Trustee Harris.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The Clerk stated that Water & Sewer bills will be going out July 1st, and the Annual Audit will begin the second week in July.
Mayor Grenier held a meeting with Bill Smith, Mike Hagmann, Renie Gadani, Donald Handerhan and TI Sales the company we currently purchase water meters from to discuss a better system for reading meters. In the future we will be holding a water meter workshop with TI Sales to discuss options.
At 6:47 P.M. Trustee Harris made a motion to enter into Executive Session to discuss a personnel matter, seconded by Trustee Foley.
ADOPTED:
Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
The regular meeting reconvened at 7:00 P.M.

A motion was made by Trustee Harris to adjourn, seconded by Trustee Foley.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The meeting was duly adjourned at 7:00 P.M.

_______________
Donald Handerhan
Village Clerk

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