The regular semi-monthly meeting of the Board of Trustees of the Village of Menands, held on Wednesday, January 23rd, 2019 was called to order by Mayor Megan Grenier at 6:00 P.M.

PRESENT:

Megan Grenier, Mayor
Steve Boulet, Trustee
Diane Foley, Trustee
Seth H. Harris, Trustee
Aileen Nicoll, Trustee
Donald Handerhan, Village Clerk
Stephen Rehfuss, Village Attorney

Also attending: Bill Garvey, Brian Marsh, Angelo Primo

The Mayor led the Pledge of Allegiance.

Open Forum:

Resident Bill Garvey stated there are several lights along Broadway that are not working properly, he has reported them to the Village Clerk. The Clerk advised Mr. Garvey that National Grid was advised of the problems.

Mr. Garvey reported that there are two fire hydrants on Oakland Avenue without flags on them. The Clerk advised Mr. Garvey the flags are on order and will be installed upon arrival.

Mr. Garvey asked the Mayor if she knew why the Library was closed this afternoon. The Mayor stated they are looking for a new librarian that may be why it was closed.

Resident Brian Marsh asked about the black street lights along Broadway being out. The Clerk advised we are applying for a grant to convert all lights to LED, but we are repairing the ones that need to be repaired.

Resident Marsh thanked DPW for the great job they did during this past storm.

Eric Johnson from Chazen gave an update on the Quiet Zone Project. The Engineers from CP Rail completed their survey of all four crossings within the Village. Each crossing will need upgraded signage and road markings. Simmons Lane will need a power outage indicator at a cost of $9,000.00. The total cost of the project would be approximately $26,000.00.

After a discussion Trustee Boulet made a motion not to exceed $30,000.00 for the cost of the project and to authorize Mayor Grenier to sign any agreement associated with the Quiet Zone Project, seconded by Trustee Foley.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

Mayor Grenier explained the owners of 80 Broadway the Old Workers’ Comp Building are going for a Brown Field Grant and have asked the Village for a letter of support.

Trustee Harris made a motion authorizing Mayor Grenier to sign a letter of support to the owners of 80 Broadway for a Brown Field Grant, seconded by Trustee Foley.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

Mayor Grenier advised the Board that at the next meeting Bob Dignum and Chief Steurer will be in attendance to explain the Fire Fighter Cancer Insurance the Village has to supply to its members.

A motion was made by Trustee Harris to accept the minutes of the January 7th, 2019 Board Meeting, seconded by Trustee Foley.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

A motion was made by Trustee Foley to approve payment for the following, seconded by Trustee Harris.

WARRANT #16:

GENERAL totaling $400,064.42
WATER totaling $110,817.40
SEWER totaling $ 16,948.00
TOTALS $527,829.82

PAYROLL # 17: totaling $ 96,807.71
(01/04/19 – 01/17/19)

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The Treasurer requested approval to transfer $50,000 from the General Fund Unappropriated Fund Balance to A.5110.0438 Paving and Blacktop to cover the expense of this years paving. This money was left over in the 2017-2018 paving budget.

Trustee Boulet made a motion to approve transfer of $50,000 from the General Fund Unappropriated Fund Balance to A.5110.0438 Paving and Blacktop, seconded by Trustee Harris.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

There was a discussion regarding an incorrect reading for the period May 1, 2018 to October 31, 2018. Trustee Harris offered, seconded by Trustee Foley the following resolutions:

WHEREAS, Water and Sewer Acct. #510000683 for 709 North Pearl Street in the amount of $3,183.57 was based on incorrect reading.

NOW, THEREFORE, be it

RESOLVED, that a total $1,931.01 be deducted from the original water roll total for the period May 1, 2018 to October 31, 2018, and be further

RESOLVED, that a total of $868.96 be deducted from the original sewer roll total for the period May 1, 2018 to October 31, 2018.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

There was a discussion regarding incorrect meter head installed for the period November 1, 2017 to April 30, 2018 and May 1, 2018 to October 31, 2018. Trustee Harris offer the following resolution, seconded by Trustee Foley.

WHEREAS, Water & Sewer Acct. #510001002 for 12 Wolfert Avenue in the amount of $2,085.33 was based on incorrect meter head installed (November 1, 2017 – April 30, 2018 – $899.67 and May 1, 2018 to October 31, 2018 – $1,185.66)

THEREFORE, be it

RESOLVED, that a total of $1,027.25 be deducted from the original water roll for the periods November 1, 2017 to April 30, 2018 – $415.01 and May 1, 2018 to October 31, 2018 – $612.24 and

BE IT FURTHER

RESOLVED, that a total of $462.26 be deducted from the original sewer roll total for the periods November 1, 2017 to April 30, 2018 – $186.75 and May 1, 2018 to October 31, 2018 – $275.51.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

A discussion was held regarding the list of active members and that some members are missing from the list. Mayor Grenier asked that before posting Chief Steurer double check the list. Tabled until next meeting.

The Clerk advised the Board that Morgan Stanley is no long handling Service Award Finances.
After a discussion the Board decided to go out to bid for a new company to handle the Service Award Finances.

At 6:40 P.M. Trustee Harris made a motion to enter into Executive Session to discuss a legal matter, seconded by Trustee Boulet.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The regular meeting reconvened at 6:49 P.M.

A motion was made by Trustee Nicoll to adjourn, seconded by Trustee Boulet.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The meeting was duly adjourned at 6:49 P.M.

________________
Donald Handerhan
Village Clerk

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