The regular semi-monthly meeting of the Board of Trustees of the Village of Menands, held on Monday, February 5th, 2018 was called to order by Mayor Megan Grenier at 6:00 P.M.
PRESENT:

Megan Grenier, Mayor
Steve Boulet, Trustee
Seth H. Harris, Trustee
Aileen Nicoll, Trustee
Donald Handerhan, Village Clerk
Stephen Rehfuss, Village Attorney
Paul Reuss, Exec Asst to Mayor

ABSENT:

Diane Foley, Trustee

Also attending: Brian Marsh, John Stangle, Jean Parker, Valecia Parker, SA Wendell, Eric Johnson, Dave Ingalls, Bruce Haeussler, Don Adams, Alex Dietrich.

The Mayor led the Pledge of Allegiance.

At 6:00 P.M. the Mayor opened the Public Hearing for a proposed Local Law # 1 of 2018 to amend Code 160 Vehicle & Traffic Regulations.

The Clerk read the Notice:

A Public Hearing will be held on Monday, February 5th, 2018 at 6:00 P.M. in the Village Municipal Building located at 250 Broadway for a proposed Local Law # 1 of 2018 amending the Village Code 160 of the Village of Menands to Vehicle and Traffic regulations. The regular meeting to follow. Such public hearings are open to the public and are accessible to the handicapped. All are encouraged to attend or to present comments in writing.

PROPOSED LOCAL LAW # 1 OF 2018

A local law # 1 of 2018 amending the Village Code 160 of the Village of Menands to Vehicle and Traffic regulations. Be it enacted by the Village Board of the Village of Menands as follows:
ARTICLE III

Designation of Main Arteries of Travel

[Adopted 6-23-1931] § 160-28 Enumeration of main arteries.
The following streets or portion of streets are hereby designated as main arteries of travel:
North Pearl Street, between the north boundary line of the City of Albany and the north end of the present pavement on said North Pearl Street.
Amsterdam Avenue, between Van Rensselaer Boulevard and North Pearl Street.

§ 160-31 Exclusion of heavy trucks from certain Village highways and streets.
[Amended 6-6-2016 by L.L. No. 3-2016] A. Glenwood Road between Broadway and the access road to the Menands overcrossing, Wolfert Avenue between Van Rensselaer Boulevard and North Pearl Street, Amsterdam Avenue between Van Rensselaer Boulevard and North Pearl Street and Hendrick Avenue between Van Rensselaer Boulevard and Amsterdam Avenue are hereby designated as Main Arteries in the Village of Menands from which heavy trucks shall be excluded.
B. The regulations established in this section shall not apply to the following:
(1) Commercial vehicles while they are actively engaged in the delivery or pickup of merchandise or other property to a residential address along the highways from which such vehicles are otherwise excluded.
(2) Authorized emergency vehicles engaged in emergency operations along the highways from which such vehicles are otherwise excluded.
(3) All public transit buses or any other vehicles providing services to the persons or property along the highways from which such vehicles are otherwise excluded.
§ 160-66 Parking prohibited in certain locations.
[Amended 6-7-1993 by L.L. No. 2-1993; 7-19-1993 by L.L. No. 3-1993; 11-15-1993 by L.L. No. 4-1993; 9-7-1999 by L.L. No. 1-1999; 7-2-2001 by L.L. No. 2-2001; 8-20-2001 by L.L. No. 5-2001] It shall be unlawful and a violation of this article for an owner or operator of any vehicle to park or permit his vehicle to be parked or to abandon his vehicle:
A. On the west side of North Pearl Street from point 127 feet south of Amsterdam Avenue to the end thereof north of Amsterdam Avenue.
B. On the north side of Clifford Road from Broadway west to the west end thereof.
C. On both sides of Hampton Street between Amsterdam Avenue and Wolfert Avenue.
D. On the east side of Park Hill Drive from Wards Lane to a point on the east side of said Park Hill Drive 439 feet to the north thereof.
E. On either side of Amsterdam Avenue east of North Pearl Street to the end thereof.
F. On the east side of North Pearl Street from the southeast corner of Amsterdam Avenue and North Pearl Street continuing +/-30 feet south on North Pearl Street.
G. On the east side of North Pearl Street from the northeast corner of Amsterdam Avenue and North Pearl Street continuing +/-30 feet north on North Pearl Street.
H. On either side of Jones Court.

ARTICLE III

Designation of Stop Intersections

[Adopted 9-16-1996 by L.L. No. 2-1996] § 160-74 Menand Road and Lyons Avenue.
All traffic approaching the intersection of Menand Road and North Lyons Avenue from North Lyons Avenue must come to a full stop prior to entering such intersection unless otherwise directed by a peace officer or signal. Such intersection is hereby designated as a stop intersection.
§ 160-77 Sage Hill Lane and Pateman Circle.
All traffic approaching the intersection of Sage Hill Lane and Pateman Circle from northerly Pateman Circle must come to a full stop prior to entering such intersection unless otherwise directed by a peace officer or signal. Such intersection is hereby designated as a stop intersection.
§ 160-78 Pateman Circle and Graffunder Drive.

All traffic approaching the intersection of Pateman Circle and Graffunder Drive travelling in a southerly direction on Graffunder Drive, must come to a full stop prior to entering such intersection unless otherwise directed by a peace officer or traffic signal. Such intersection is hereby designated as a stop intersection.
§ 160-80 MacAffer Drive and Momrow Terrace.
All traffic approaching the intersection of MacAffer Drive and Momrow Court travelling in a westerly direction on MacAffer Drive, must come to a full stop prior to entering such intersection unless otherwise directed by a peace officer or traffic signal. Such intersection is hereby designated as a stop intersection.
§ 160-86 Sky Hollow Drive and MacAffer Drive.
All traffic approaching the intersection of Sky Hollow Drive and MacAffer Drive, travelling in a southerly direction on Sky Hollow Drive, must come to a full stop prior to entering such intersection unless otherwise directed by a peace officer or traffic signal. Such intersection is hereby designated as a stop intersection.
§ 160-87 Newell Court and Folmsbee Drive.
All traffic approaching the intersection of Newell Court and Folmsbee Drive, travelling in a northerly direction on Folmsbee Drive, and an easterly direction on Newell Court, must come to a full stop prior to entering such intersection unless otherwise directed by a peace officer or traffic signal. Such intersection is hereby designated as a stop intersection.
§ 160-88 Norwood Drive and Newell Court.
All traffic approaching the intersection of Norwood Drive and Newell Court, travelling in a northerly direction on Norwood Drive, must come to a full stop prior to entering such intersection unless otherwise directed by a peace officer or traffic signal. Such intersection is hereby designated as a stop intersection.
§ 160-89 Norwood Drive and Folmsbee Drive.
All traffic approaching the intersection of Norwood Drive and Folmsbee Drive travelling in an easterly direction on Norwood Drive, must come to a full stop prior to entering such intersection unless otherwise directed by a peace officer or traffic signal. Such intersection is hereby designated as a stop intersection.
§ 160-90 Dennin Drive and Folmsbee Drive.
All traffic approaching the intersection of Dennin Drive and Folmsbee Drive travelling in an easterly direction on Dennin Drive, must come to a full stop prior to entering such intersection unless otherwise directed by a peace officer or traffic signal. Such intersection is hereby designated as a stop intersection.
§ 160-91 Momrow Court and Newell Court.
All traffic approaching the intersection of Momrow Court and Newell Court travelling in a northerly direction on Momrow Court, must come to a full stop prior to entering such intersection unless otherwise directed by a peace officer or traffic signal. Such intersection is hereby designated as a stop intersection.
§ 160-92 Momrow Court, Momrow Terrace and Folmsbee Drive.
All traffic approaching the intersection of Momrow Court, Momrow Terrace and Folmsbee Drive travelling in an easterly direction on Folmsbee Drive, must come to a full stop prior to entering such intersection unless otherwise directed by a peace officer or traffic signal. Such intersection is hereby designated as a stop intersection.
§ 160-93 Scott Drive and Wards Lane.
All traffic approaching the intersection of Scott Drive and Wards Lane travelling in a northerly direction on Scott Drive, must come to a full stop prior to entering such intersection unless otherwise directed by a peace officer or traffic signal. Such intersection is hereby designated as a stop intersection.
§ 160-94 Highland Street and Hendrick Avenue.
All traffic approaching the intersection of Highland Street and Hendrick Avenue travelling in a southerly direction on Highland Street, must come to a full stop prior to entering such intersection unless otherwise directed by a peace officer or traffic signal. Such intersection is hereby designated as a stop intersection.
§ 160-95 Hampton Street and Hendrick Avenue.
All traffic approaching the intersection of Hampton Street and Hendrick Avenue travelling in a southerly direction on Hampton Street, must come to a full stop prior to entering such intersection unless otherwise directed by a peace officer or traffic signal. Such intersection is hereby designated as a stop intersection.
§ 160-96 Pawling Street and Hendrick Avenue.
All traffic approaching the intersection of Pawling Street and Hendrick Avenue travelling in a southerly direction on Pawling Street, must come to a full stop prior to entering such intersection unless otherwise directed by a peace officer or traffic signal. Such intersection is hereby designated as a stop intersection.
§ 160-97 Kingston Street and Hendrick Avenue.
All traffic approaching the intersection of Kingston Street and Hendrick Avenue travelling in a southerly direction on Kingston Street, must come to a full stop prior to entering such intersection unless otherwise directed by a peace officer or traffic signal. Such intersection is hereby designated as a stop intersection.
§ 160-98 Canal Road and Irving Place.
All traffic approaching the intersection of Canal Road and Irving Place travelling in a southerly direction on Canal Road, must come to a full stop prior to entering such intersection unless otherwise directed by a peace officer or traffic signal. Such intersection is hereby designated as a stop intersection.
§ 160-99 Canal Road and East Elmwood Road.
All traffic approaching the intersection of Canal Road and East Elmwood Road travelling in a northerly direction on Canal Road, must come to a full stop prior to entering such intersection unless otherwise directed by a peace officer or traffic signal. Such intersection is hereby designated as a stop intersection.
§ 160-100 Harts Lane and Elmwood Road.
All traffic approaching the intersection of Harts Lane and Elmwood Road must come to a full stop prior to entering such intersection unless otherwise directed by a peace officer or traffic signal. Such intersection is hereby designated as a stop intersection.
§ 160-101 Harts Lane and Louis Avenue.
All traffic approaching the intersection of Harts Lane and Louis Avenue travelling in a southerly direction on Louis Avenue, must come to a full stop prior to entering such intersection unless otherwise directed by a peace officer or traffic signal. Such intersection is hereby designated as a stop intersection.
§ 160-102 Myton Lane at Pateman Circle.
All traffic approaching the intersection of Myton Lane at Pateman Circle must come to a full stop on the southbound Myton Lane approach prior to entering such intersection unless otherwise directed by a peace officer or traffic signal. Such intersection is hereby designated as a stop intersection.
§ 160-103 Ruso Drive at Pateman Circle.
All traffic approaching the intersection of Ruso Drive at Pateman Circle must come to a full stop on the eastbound Ruso Drive approach prior to entering such intersection unless otherwise directed by a peace officer or traffic signal. Such intersection is hereby designated as a stop intersection.
§ 160-104 Lower Sage Hill Lane at Sage Hill Lane.
All traffic approaching the intersection of Lower Sage Hill Lane at Sage Hill Lane must come to a full stop on the eastbound Lower Sage Hill Lane approach prior to entering such intersection unless otherwise directed by a peace officer or traffic signal. Such intersection is hereby designated as a stop intersection.
§ 160-105 #23-27 Sage Hill Lane at Sage Hill Lane.
All traffic approaching the intersection of #23-27 Sage Hill Lane at Sage Hill Lane must come to a full stop on the westbound #23-27 Sage Hill Lane approach prior to entering such intersection unless otherwise directed by a peace officer or traffic signal. Such intersection is hereby designated as a stop intersection.
§ 160-106 #11-17 Sage Hill Lane at Sage Hill Lane.
All traffic approaching the intersection of #11-17 Sage Hill Lane at Sage Hill Lane must come to a full stop on the westbound #11-17 Sage Hill Lane approach prior to entering such intersection unless otherwise directed by a peace officer or traffic signal. Such intersection is hereby designated as a stop intersection.
§ 160-107 Intersecting Streets with Broadway
Intersecting Streets with Broadway, assumed to be installed and maintained by NYSDOT – Simmons Lane, Clifford Road, Tillinghast Avenue, Glenwood Road, Oakland Avenue, MacDonald Circle, MacDonald Circle Ext., and Harts Lane.
§ 160-108 North Sage Hill Lane and Sage Hill Lane
All traffic approaching the intersection of North Sage Hill Lane and Sage Hill Lane must come to a full stop on the northbound Sage Hill Lane and westbound North Sage Hill Lane approaches prior to entering such intersection unless otherwise directed by a peace officer or traffic signal. Such intersection is hereby designated as a stop intersection.
§ 160-109 Ward Lane and Park Drive
All traffic approaching the intersection of Ward Lane and Park Drive travelling in a southerly direction on Park Drive, must come to a full stop prior to entering such intersection unless otherwise directed by a peace officer or traffic signal. Such intersection is hereby designated as a stop intersection.
§ 160-110 Penalties for Offenses.
Any person violating any provision of this article may, upon conviction, be punished for the first offence by a fine not exceeding $10.00 and for the second offence by a fine of not less than $10 nor more than $25 or by imprisonment for not less than two (2) not more than fifteen (15) days. The third or any subsequent offense within one year shall be a fine not exceeding $100 or imprisonment not exceeding six (6) months or both such fine and imprisonment. *
ARTICLE XIV

Designation of Turn Warning Signs
§ 160-111 Clifford Road and Rail Road Avenue.
Intersecting Streets of Rail Road Avenue and Clifford Road, Yellow and Black Turn Warning Signs
Resident Brian Marsh voiced his concerns about removing the stop sign at North Sage Hill Lane and Sage Hill Lane. Resident Marsh gave a list of all the children in the area. A discussion followed.

Resident John Stangle stated that in the past the signs were covered by DPW at resident request. Mr. Stangle also stated that there are signs throughout the Village that were placed at resident request but not put into Local Law.

Mayor Grenier stated that is the reason Don Adams from Creighton Manning was commissioned to go over present code and the signs that are currently in place to make recommendations to meet present codes.

Hearing no further questions or comments the Mayor closed the public hearing on Local Law # 1 of 2018 Vehicle and Traffic Regulations at 6:05 P.M.

The Clerk read the Notice:

A Public Hearing will be held on Monday, February 5th, 2018 at 6:05 P.M. in the Village Municipal Building located at 250 Broadway for a proposed Local Law # 2 of 2018 amending the Village Code 138 of the Village of Menands Abandoned Sign Regulations. The regular meeting to follow. Such public hearings are open to the public and are accessible to the handicapped. All are encouraged to attend or to present comments in writing.

PROPOSED LOCAL LAW # 2 OF 2018

CODE 138 ABANDONED SIGN REGULATIONS

§ 138-4 Definitions.
As used in this article, the following terms shall have the meanings indicated:
ABANDONED SIGN
Any sign which advertises, identifies or pertains to a business or activity no longer in existence. A sign which is not correctly directed at any person or advertising a bona fide business, lessor, owner, product or activity conducted or product available on the premises where such sign is displayed. This provision does not apply to seasonal activities during the regular periods in which they are closed.
§ 138-10 Illegal signs.
A. The following signs are deemed illegal signs and in violation under this article:
(1) Abandoned signs existing as such for over 30 days.
(2) Any sign erected for which no building or sign permit was issued by the Village of Menands, unless it is a nonconforming sign or exempt sign pursuant to this article.
(3) Any sign not properly maintained, such as, but not limited to, signs that are structurally unsound or are hazardous or unsafe.
B. The Building Inspector shall cause a notice of such violation to be served on the owner of the building, structure or lot where said sign is located or the lessee or tenant of the part of or the entire building, structure or lot where said sign is located, requiring the owner or lessee or tenant to remove the illegal sign within 10 business days. The notice may be served personally or by certified mail, return receipt requested. Upon failure of said owner or lessee or tenant to remove the sign within 10 business days after notice is provided, the Building Inspector and/or his authorized representative shall be authorized to enter upon said property and remove therefrom any said illegal sign at cost to the owner, lessee or tenant. The removal of such sign and the cost of such removal shall constitute a lien and upon certification by the Code Enforcement Officer to the Treasurer, shall be added to the next assessment roll and collected as a part the Village of Menands Taxes. No liability shall attach to the Village or any officers, employees or agents of the Village, except for acts of affirmative negligence in connection with the removal of any such illegal or abandoned sign.
C. In cases of emergency, the Building Inspector may cause the immediate removal of a dangerous or defective sign without notice.
D. Any sign for which a sign permit has been issued may be inspected for adequate maintenance, freedom from any hazardous condition and structural soundness. If a sign is found to be unsafe, the permittee shall have 30 days to correct any defect. If said defect cannot be corrected within 30 days, the Building Inspector may grant the permittee up to 30 additional days to correct it. If such defect has not been corrected by the expiration of 30 days or any additional period granted to correct it, the sign shall be illegal.
Hearing no further questions or comments the Mayor closed the public hearing on Local Law # 2 of 2018 Abandoned Sign Regulations at 6:07 P.M.

The Clerk read the Notice:

A Public Hearing will be held on Monday, February 5th, 2018 at 6:08 P.M. in the Village Municipal Building located at 250 Broadway for a proposed Local Law # 3 of 2018 to create the Village Code 84 of the Village of Menands Removal of Graffiti. The regular meeting to follow. Such public hearings are open to the public and are accessible to the handicapped. All are encouraged to attend or to present comments in writing.

PROPOSED LOACL LAW # 3 OF 2018

REMOVAL OF GRAFFITI

§ 84-1 Legislative intent.
It is the intention of the Village Board of the Village of Menands to prohibit the placement of graffiti on buildings or apartment structures and to require persons in charge of said building structure or property to remove the same so as to improve the quality of life and aesthetic nature of the Village of Menands.
§ 84-2 Definitions.
For the purpose of this chapter, the following words and phrases shall have the meanings respectively ascribed to them by this section:
BUILDING
Any structure used for commercial, business or residential purposes and any structure appurtenant to said use, such as garages, fences, retaining walls, facades or any other structure, located within the Village of Menands.
GRAFFITI
Any mark, figure, drawing, inscription or other notation, drawn, written, etched, painted or otherwise placed on any surface, building or property, inclusive of the use of stickers or paste-on stamps containing the marks defined herein, without the permission of the owner or occupant thereof.
OWNER
Any fee owner or other person exercising a legal possessive right and/or legal control over property.
PERSON
Includes any human being, corporation, partnership, authority, company, municipality, unincorporated association, special improvement district, fire company, the State of New York or any other entity able to sue or be sued.
PROPERTY
Includes any real property and appurtenances and personal property, including all trailers, vehicles or other similar personal property, wherever it may be.
§ 84-3 Prohibited acts.
No person shall make graffiti on any public or private building or other structure or any other real or personal property owned by others.
§ 84-4 Removal of graffiti.
A. The owner, tenant and/or person in control of any building or personal property shall be required to remove any graffiti applied to such property not more than 15 days after such graffiti occurs. Failure to remove graffiti shall be a violation of this chapter.
B. Failure or refusal to remove graffiti.
(1) In the event that the owner, tenant and/or person in control of such a building, property or personal property shall fail or refuse to remove graffiti from his property, then said person or persons may be notified by certified mail, mailed to the property address, by the Code Enforcement Officer or his designated agent, that such person shall have a period of up to 15 days from receipt of such notice to complete removal or coverage of such graffiti.

(2) If such owner, tenant and/or person in control fails to comply with the terms of such notice within the time set forth therein, then the Village of Menands Code Enforcement Officer may order employees of any Village department or a contractor with an agreement approved by the Village Board to engage in maintenance, repair and other services needed to effectuate the elimination or coverage of such graffiti on such property. All costs of such work shall be billed to the owner of the property and, if unpaid after 90 days, shall be re-levied for inclusion as taxes upon such parcel of property as was benefitted thereby.
§ 84-5 Enforcement.
It shall be the duty of any peace officer, police officer of the Village of Menands or any duly authorized agent of the Village of Menands who is authorized to issue an appearance ticket or otherwise designated by the Village Board of the Village of Menands to enforce the provisions of this chapter against any person found to be violating the same.
§ 84-6 Penalties for offenses.
Any violation of any section of this chapter shall be punishable by imprisonment of up to 15 days and/or a fine of not less than $250 nor more than $1,000.
Hearing no further questions or comments the Mayor closed the public hearing on Local Law # 3 of 2018 Removal of Graffiti at 6:09 P.M.
The regular meeting reconvened at 6:09 P.M.
A Special Use Permit application for 5 Elmwood Apartments – Alex Dietrich, Dave Ingalls and Bruce Haeussler made a presentation to the Board regarding revised plans for 5 Elmwood Apts. The plans would construct three buildings (24 apartments) – 72 total units. One building to house Rental Office and Fitness Center. There will be more parking than previous plans. Better turning for fire apparatus. The water & sewer would tie into Elmwood Road and Broadway. The plan would with permission of the Village to improve landscaping behind the building adjacent to Polk-Switzer Park.
A discussion followed.
Eric Johnson from Chazen Companies explained the procedure. After a discussion the Board agreed to hold a Public Hearing, Monday, March 5th, 2018. The Mayor advised the Board that any questions should be forwarded to Eric Johnson or Paul Reuss.
Open Forum:

Resident Jean Parker asked the Board if anything could be done with the parking on lower Menand Road. Also, is it possible to change the times of alternate parking.

A discussion followed.

The Village Attorney suggested that Don Adams look at Menand Road and make suggestions to improve the parking. The Board agreed.

A motion was made by Trustee Harris, seconded by Trustee Nicoll to accept the minutes of the January 16th, 2018 Board Meeting.

ADOPTED:

Trustee Boulet voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

A motion was made by Trustee Nicoll, seconded by Trustee Boulet to approve payment for the following:

WARRANT # 17:

GENERAL totaling $ 83,912.53
WATER totaling $ 35,801.90
SEWER totaling $ .00
TOTALS $119,714.43

PARK IMPROVEMENT: totaling $ 4,054.25

PAYROLL # 17: totaling $106,714.51
(01/05/18 – 01/18/18)

PAYROL # 18: totaling $ 76,935.79
(01/19/18 – 02/01/15)
TOTALS $183,650.30

ADOPTED:

Trustee Boulet voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

Trustee Boulet presented the following resolution authorizing a property tax levy in excess of the limit established in General Municipal Law;

LOCAL LAW NO. 4 OF THE YEAR 2018
Village of Menands, County of Albany
A local law authorizing a property tax levy in excess of the limit established in General Municipal Law §3-c.
Section 1. Legislative Intent
It is the intent of this local law to allow the Village of Menands to adopt a budget for the fiscal year commencing June 1, 2018 that requires a real property tax levy in excess of the “tax levy limit” as defined by General Municipal Law §3-c.
Section 2. Authority
This local law is adopted pursuant to subdivision 5 of General Municipal Law §3-c, which expressly authorizes a local government’s governing body to override the property tax cap for the coming fiscal year by the adoption of a local law approved by a vote of sixty percent (60%) of said governing body.
Section 3. Tax Levy Limit Override
The Board of Trustees of the Village of Menands, County of Albany, is hereby authorized to adopt a budget for the fiscal year commencing June 1, 2018 that requires a real property tax levy in excess of the amount otherwise prescribed in General Municipal Law §3-c.
Section 4. Severability
If a court determines that any clause, sentence, paragraph, subdivision, or part of this local law or the application thereof to any person, firm or corporation, or circumstance is invalid or unconstitutional, the court’s order or judgment shall not affect, impair, or invalidate the remainder of this local law, but shall be confined in its operation to the clause, sentence, paragraph, subdivision, or part of this local law or in its application to the person, individual, firm or corporation or circumstance, directly involved in the controversy in which such judgment or order shall be rendered.
Section 5. Effective Date
This local law shall take effect immediately upon filing with the Secretary of State.
The resolution was seconded by Trustee Nicoll.
A Public Hearing to be scheduled for Monday, February 20th, 2018 at 6:00 P.M.
ADOPTED:

Trustee Boulet voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

Trustee Harris presented the following resolution for SEQR for Infiltration and Inflow Sanitary Sewer Evaluation Project.

State Environmental Quality Review (SEQR) Act Resolution

WHEREAS, the Village of Menands Engineering Study and Report for the Village Infiltration and Inflow Sanitary Sewer System Evaluation project has been selected to receive up to $30,000 for an Engineering Planning Grant through the New York Clean Water State Revolving Fund (CWSRF) program, and;

WHEREAS, the “project” which is the subject of the grant award is described as the preparation of an engineering study and report which evaluates infiltration and inflow issues with the Village sanitary sewer collection system, investigates the condition of portions of the system, and prioritizes areas of the system in most need of repair or replacement, and;

WHEREAS, 6 NYCRR Section 617.5 (title 6 of the New York Code of Rules and Regulations) under the State Environmental Quality Review Act (SEQR) provides that certain actions identified in subdivision (c) of that section are not subject to environmental review under the Environmental Conservation Law, and;

NOW THEREFORE BE IT RESOLVED, that the Village of Menands hereby determines that the proposed engineering study and report for the Infiltration and Inflow Sanitary Sewer System Evaluation project is a Type II action in accordance with 6 NYCRR Section 617.5 (c) (18) which constitutes a Type II action to include the collection of information “including basic data collection and research, water quality and pollution studies, traffic counts, engineering studies ——, that do not commit the agency to undertake, fund or approve any Type I or unlisted action” and is therefore not subject to review under 6 NYCRR Part 617.

Trustee Boulet seconded the above resolution.

ADOPTED:

Trustee Boulet voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

Trustee Harris presented the following resolution:

Resolution Authorizing and Appropriation of Local Matching Funds (20%)
for the CWSRF Engineering Planning Grant Awarded to the Village

WHEREAS, the Village of Menands Engineering Study and Report for the Village Infiltration and Inflow Sanitary Sewer System Evaluation project has been selected to receive up to $30,000 for an Engineering Planning Grant through the New York Clean Water State Revolving Fund (CWSRF) program, and;

WHEREAS, the “project” which is the subject of the grant award is described as the preparation of an engineering study and report which evaluates infiltration and inflow issues with the Village sanitary sewer collection system, investigates the condition of portions of the system, and prioritizes areas of the system in most need of repair or replacement, and;

WHEREAS, the grant award requires that the Village submit additional supporting documentation to the NYS Environmental Facilities Corporation (EFC) needed for a Grant Agreement, and;

WHEREAS, the Engineering Planning Grant Program requires a minimum local match of 20% of the grant award, and;

WHEREAS, EFC requires a resolution authorizing and obligating the local 20% matching funds, and;

NOW THEREFORE BE IT RESOLVED, that the Village of Menands Board of Trustees authorizes and appropriates a minimum of 20% local match as required by the Engineering Planning Grant Program for the Infiltration and Inflow Sanitary Sewer System Evaluation project. Under the Engineering Planning Grant Program, this local match must be at least 20% of the grant award of $30,000.00. The maximum local share appropriated subject to any changes agreed to by the Mayor, shall not exceed six thousand dollars. The total estimated maximum project cost is thirty-six thousand dollars. The Mayor may increase this local match through the use of in-kind services without further approval from the Village.

Trustee Nicoll seconded the above resolution.

ADOPTED:

Trustee Boulet voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

Trustee Harris presented the following:

Resolution Designating the Mayor as the Authorized Representative
for the CWSRF Engineering Planning Grant Awarded to the Village

WHEREAS, the Village of Menands Engineering Study and Report for the Village Infiltration and Inflow Sanitary Sewer System Evaluation project has been selected to receive up to $30,000 for an Engineering Planning Grant through the New York Clean Water State Revolving Fund (CWSRF) program, and;

WHEREAS, the “project” which is the subject of the grant award is described as the preparation of an engineering study and report which evaluates infiltration and inflow issues with the Village sanitary sewer collection system, investigates the condition of portions of the system, and prioritizes areas of the system in most need of repair or replacement, and;

WHEREAS, the grant award requires that the Village submit additional supporting documentation to the NYS Environmental Facilities Corporation (EFC) needed for a Grant Agreement, and;

WHEREAS, EFC requires a resolution designating an Authorized Representative for the project with the authority to execute and deliver the grant agreement and any other documents necessary to receive grant assistance, to act in connection with the project and to provide such additional information as may be required, and;

NOW THEREFORE BE IT RESOLVED, that the Village Board of the Village of Menands hereby designates the Mayor, Megan Grenier, as the Village’s authorized representative for the project and further authorizes the Mayor to execute and deliver the grant agreement with the NYS Environmental Facilities Corporation and any and all other contracts, documents and instruments necessary to bring about the project and to fulfill the Village’s obligations under the Engineering Planning Grant Agreement.

Trustee Boulet seconded the above resolution.

ADOPTED:

Trustee Boulet voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

Trustee Harris made a motion to approve Chazen Companies Administer 2018 Village Tree Inventory Project Grant in the amount of $9,200.00, seconded by Trustee Nicoll.

ADOPTED:

Trustee Boulet voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The following quotes were received for the 2018 Village Tree Inventory Project from the following:

Weston Sampson $16,500.00
Chazen Companies $15,800.00

Trustee Harris made a motion to approve Chazen Companies quote for the 2018 Village Tree Inventory Project in the amount of $15,800.00, seconded by Trustee Nicoll.

ADOPTED:

Trustee Boulet voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The Clerk informed the Board that a copy of the Town of Colonie Community Development Block Grant Annual Community Assessment Report (July 1, 2016 – June 30, 2017) is on file in the Village Office.

Trustee Nicoll made a motion authorizing the Mayor to sign he Stop DWI Agreement, seconded by Trustee Boulet.

ADOPTED:

Trustee Boulet voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

Trustee Nicoll made a motion to approve PenFlex for Fire Department posting for 30 days, seconded by Trustee Boulet.

ADOPTED:

Trustee Boule voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The Clerk read a request from the Fire Department to use one fire truck and one Chiefs vehicle in the Albany St. Patrick’s Day Parade on Saturday, March 17th, the Watervliet and Maplewood Memorial Day Parades, and the Lake George Convention. After which Trustee Nicoll
moved, seconded by Trustee Harris a resolution authorizing the Fire Department the use of one fire truck and one Chiefs vehicle in the Albany St. Patrick’s Day Parade on Saturday, March 17th, the Watervliet and Maplewood Memorial Day Parades, and the Lake George Convention.

ADOPTED:

Trustee Boulet voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

There was also a request to use fire truck and one Chiefs vehicle for the St. Baldrick’s Parade, in Guilderland this request was table until the next meeting so the Clerk can check with the Village Insurance Agent.

Update on Engine 425: The Arsenal cannot take Engine 425. Trustee Harris made a motion to put 425 on Auctions International, seconded by Trustee Boulet.

ADOPTED:

Trustee Boulet voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

Trustee Boulet made a motion to approve the new Park Reservation Application, seconded by Trustee Harris.

ADOPTED:

Trustee Boulet voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

Trustee Harris made a motion to approve Local Law # 1 of 2018 amending the Village Code 160 of the Menands Vehicle and Traffic Regulation for the following reasons. First this code complies with State and Federal Codes. Second it compels proper usage of the signs as they are designed for throughout the Village of Menands. Finally, the signs will be consistent with traffic signs that are in the Village Code, seconded by Trustee Boulet.

ADOPTED:

Trustee Boulet voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

Trustee Boulet made a motion to approve Local Law # 2 of 2018 amending the Village Code 138 Abandoned Sign Regulations, seconded by Trustee Nicoll.
ADOPTED:
Trustee Boulet voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

Trustee Boulet made a motion to approve Local Law # 3 of 2018 creating the Village Code 84 Removal of Graffiti, seconded by Trustee Nicoll.
ADOPTED:
Trustee Boulet voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

A reminder that at the next meeting the Department Heads will be presenting their Budget requests.

The Clerk advised the Board that Sgt. Lacosse had a vehicle accident and the insurance company totaled his vehicle. The Police Department is working on replacing the car at this time.

The Clerk reminded the Board that the next meeting will be Tuesday, February 20th due to Presidents’ Day Holiday on Monday, February 19th, 2018.

A motion was made by Trustee Harris, seconded by Trustee Boulet to adjourn.

ADOPTED:

Trustee Boulet voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The meeting was duly adjourned at 7:22 P.M.

________________
Donald Handerhan
Village Clerk

---