Board Meeting Minutes – April 6th, 2020

  April 6, 2020

The regular semi-monthly meeting of the Board of Trustees of the Village of Menands, held on Monday April 6th, 2020 was called to order by Mayor Megan Grenier at 6:00 P.M via Google Hangout Meets due to the COVID-19 pandemic.

PRESENT:

Megan Grenier, Mayor
Diane Foley, Trustee
Seth H. Harris, Trustee
Brian Marsh, Trustee
Aileen Nicoll, Trustee
Donald Handerhan, Village Clerk
Stephen Rehfuss, Village Attorney

Also attending: Susan Sweeny, Mike Mackay, Eric Johnson, Ethan Gaddy, George Smith, Nicole Keough

At 6PM on Monday April 6, 2020 Mayor Meg Grenier read the following statement: this is the Village of Menands Board of Trustees, semi-monthly meeting. I am Mayor Meg Grenier and as it is 6 o’clock, I will call this meeting to order. For anyone outside the village staff who is attending this video conference, I would ask if you would please identify yourselves; Susan Sweeny, Eric Johnson, Mike Mackay, Ethan Gaddy stated they were present. The Mayor asked them to mute their microphones.

Mayor Grenier then did a roll call of Village staff; Deputy Mayor Aileen Nicoll, present, Trustee Diane Foley, present, Trustee Seth Harris, present, Trustee Brian Marsh, present, Clerk Don Handerhan, present, Village Attorney Steve Rehfuss, present. On behalf of the Village Board I would ask all residents that we please keep our First Responders, all essential workers and those affected by this pandemic in our thoughts and prayers.

Pursuant to Governor Cuomo’s executive order number 202.1 issued on March 13th 2020 suspending article 7 of the public officers law to the extent necessary to permit any Public body to meet and take such actions authorized by law that allowed the public to not be physically present at the meeting but allow the public to listen to or view such meetings via teleconference call or video conference while recording and later transcribing of the meeting. Village of Menands Board of Trustees semi-monthly meeting is being held via Google Meets video conference to protect Public Safety and Welfare during this COVID-19 pandemic. In an effort to conduct this meeting effectively we asked those in attendance to please mute your microphone during the meeting. As we are conducting only essential business during tonight’s meeting there will be no public comment. Any comments previously submitted to Clerk Handerhan prior to the meeting and deemed essential will be read into the record.

As it is a requirement to transcribe all hearings and meetings, I have to reached out to Renee Leguire court stenographer, who has agreed to transcribe for the Village at a fee is $7.50 per page with a $250 minimum per meeting and will have transcriptions back within 2 weeks.

Trustee Seth Harris made a motion to hire Renee Leguire to transcribe the video conferences that are being held now due to the pandemic at a rate of $7.50 per page, with a $250 minimum per meetings. Second by Trustee Nicoll.

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

A motion was made by Trustee Nicoll to approve of minutes of the March 16th, 2020 Board Meeting, seconded by Trustee Marsh.

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

A motion was made by Trustee Nicoll to approve minutes of Budget Public Hearing minute from April 2, 2020 seconded by Trustee Harris.

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

A motion was made by Trustee Marsh to approve payment for the following, seconded by Trustee Foley.

WARRANT # 21:

GENERAL totaling $46,096.99
WATER totaling $14,158.28
SEWER totaling $ .00
TOTALS $60,255.27

PAYROLL # 22: totaling $95,439.72
(03/13/20-03/26/20)

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

Trustee Harris made a motion to approve the 2020 – 2021 Fiscal Year Budget that was submitted by Mayor Grenier on Monday, March 16th, 2020, seconded by Trustee Nicoll.

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

Ethan Gaddy explained the need for a resolution declaring the Village of Menands as lead agency for a SEQR for the Comprehensive Plan. There will need to be a Public Hearing. After a discussion the Board decided to hold a Public Hearing on Monday May 4th at 6PM.

Trustee Marsh offered the following Resolution declaring the Village lead agency for SEQR for the Comprehensive Plan;

RESOLUTION DECLARING LEAD AGENCY STATUS FOR THE STATE ENVIRONMENTAL QUALITY REVIEW OF THE COMPREHENISVE PLAN AND FOR THE ANNOUNCEMENT OF A PUBLIC HEARING.
WHEREAS, the Village of Menands’s Village Board has prepared, and is in the process of adopting a Comprehensive Plan; and
WHEREAS, a Comprehensive Plan is a statutorily recognized instrument under Village Law 7-722 for the immediate and long-range protection, enhancement, growth and development in a municipality; and
WHEREAS, the Village of Menands has identified that a Comprehensive Plan was needed to properly plan for growth and development, protect the environment and enhance the health, safety and welfare of the community and residents; and
WHEREAS, the Comprehensive Plan Advisory Committee conducted a study of the Village of Menands that included a full inventory and analysis of the environmental, economic, housing, demographic, cultural and historical resources in the Village; and
WHEREAS, the proposed Plan includes update to the long-term vision, goals, objectives and strategies to guide the future growth in the Village; and
WHEREAS, the Committee solicited and utilized the input of the public through a written survey, open public meetings, focus groups, and a public hearing to formulate the plan; and
WHEREAS, the proposed Comprehensive Plan is subject to the State Environmental Quality Review (SEQR) process.
WHEREAS, the Village Board declared its intent to be Lead Agency for the SEQRA evaluation at a March 16, 2020 meeting; and
WHEREAS, the Village Board authorized the circulation of the Lead Agency request to the other Involved and Interested Agencies, indicating the Board of Trustees intention to serve as Lead Agency, including circulating Part 1 of the Full Environmental Assessment Form (EAF) and associated materials; and
WHEREAS, the Town of Colonie and Albany County reviewed the aforementioned materials and consented to the Villages intent to establish itself as the lead agency for the purposes of SEQR;
NOW, THEREFORE, BE IT RESOLVED THAT, the Village Board hereby declares itself lead agency for the purposes of SEQR; and,
WHEREAS, pursuant to Village Law 7-722, the Comprehensive Plan adoption process require that the Village hold a public hearing for the purpose of obtaining public comments; and,
BE IT FURTHER RESOLVED THAT, the Village Board authorizes the Clerk/Treasurer to publish a Notice of Public Hearing to be held May 4, 2020.
The resolution was seconded by Trustee Foley.

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll ` voting AYE
Mayor Grenier voting AYE

Mayor Grenier advised the Board that the Village, with the help of Eric Johnson and Steve Rehfuss, has an agreement for water with the City of Watervliet to share the cost to maintain the interconnect near Schuyler Flats. The Village of Menands will be able to purchase water from the City of Watervliet if the need should arise. Discussion followed.

Trustee Marsh made motion approve the Mayor to sign the Village of Menands/City of Watervliet Water Agreement, seconded by Trustee Nicoll.

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

Mayor Grenier read letter from the Menands Fire Company asking to hold over the line Officers positions for 90 days due to COVID -19. The company has not been able to hold their elections yet.

Trustee Foley made a motion to extend Fire Department Line Officer’s Position for 90 days, seconded by Trustee Marsh.

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The following quotes were received to replace the Records Room Roof:

Skyway Roofing, Inc. $29,900.00
Star Roofing $42,875.00
Collie Roofing $25,500.00

Trustee Harris made a motion to approve Collie Roofing to replace the Records Room Roof for the sum of $25,000.00, seconded by Trustee Nicoll.

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

Mayor Grenier lead a discussion regarding increasing the dumpster rental rate from $75.00 to $100.00 due to increasing landfill and trash removal costs.

A motion was made by Trustee Marsh to increase the dumpster rental rate to $100.00, seconded by Trustee Foley.

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

Eric Johnson of the Chazen Companies, advised the Board that he and Clerk Handerhan have setup a videoconference call for May 14th at 2PM for the 2020 Paving Project bid opening. Chazen will reach out to all the bidders and have them submit their bids via Clerk Handerhan’s email by 2 PM Tuesday May 14th. At 2 PM we will have the bid opening via videoconference. Discussion followed.

Trustee Marsh explained the Solar Energy Power Reimbursement Program with its use of renewal energy and is NYSERDA approved. Trustee Marsh will have more information for next meeting.

Mayor Grenier read comments made by Resident Bill Garvey that were submitted to Clerk Handerhan.

Resident Garvey would like to thank Eric Johnson for answering his questions dealing with posting signs and trail markers as part of our Village Trail Project.

On 3/3/20 Resident Garvey found a reusable Bag on a round table at Ganser -Smith Park which included a Laptop Computer, Cell Phone and other stuff. The bag was turned over to the Menands Police right away.

On 3/5/20 while driving on Amsterdam Ave, he saw a fire hydrant that did not have a reflector stick. The hydrant is in front of 54 Amsterdam Ave. He reported the issue to Clerk Handerhan.

2 Weeks ago, he saw a utility pole with a vapor lamp lit up 24/7 at Ganser-Smith Park next to basketball court. It was reported to Clerk Handerhan.

A motion was made by Trustee Nicoll to adjourn, seconded by Trustee Harris.

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The meeting was duly adjourned at 6:23 P.M.

____________________
Donald Handerhan
Village Clerk