Board Meeting – March 5th, 2011

  May 24, 2012

The regular semi-monthly meeting of the Board of Trustees of the Villageof Menands, held on March 5th, 2012 was called to order by Mayor Megan Grenier at 7:00 P.M.

 

PRESENT:

 

Megan Grenier, Mayor

 

Timothy A. Lane, Trustee

 

Mark Lansing, Trustee

 

Mike Mackay, Trustee

 

William T. Smith, Jr., Treasurer

 

John T. Stangle, Clerk

 

Stephen Rehfuss, Village Attorney

 

Paul Reuss, Exec Asst to the Mayor

 

ABSENT:

 

Alieen Nicoll, Trustee

 

Also attending: Chief O’Brien, Rick Ognan, Bill Garvey, Chuck Price, Theresa Montanye, George Well, Patricia McGowan Webb, Kirk Montanye, Ann Devine, Ed Degen, Michael Freshman, Monique Freshman, and Brian Rozmierski.

 

The Mayor led the Pledge of Allegiance.

 

The following Department Heads presented their Budget Proposals to the Board and answered all questions:

 

Chief O’Brien             –           Police Department

 

Chief Ognan               –          Fire Department

 

Paul Reuss                   –        Code Enforcement, Economic               Development and MS-4

 

Chief Michael O’Brien – explained to the Board that his budget request was the same as the previous year except for a $500.00 increase in the part-time dispatcher line and an increase of $4,000 for gasoline and oil.

 

Chief Richard Ognan – reported that the Fire Department budget would have an increase for fuel and maintenance.

 

The Treasurer said that the DPW budget was unchanged except for contractual increases with the union and that the paving budget was set at $140,000.

 

Paul Reuss – reported for the Code Enforcement, Economic Development and MS-4 budgets.  Some of the engineering line item in the general budget would be transferred to Code Enforcement for reviews of plans.  The Economic Development budget would be lowered to $30,000 and the MS-4 budget would go from $15,000 to $10,000.

 

Brian Rozmerski advised the Board that Little League season is upon us and that opening day is scheduled for Saturday, April 21st and all are invited to attend.  He also thanked the Board for all the help they and the DPW provided in the past and asked for the help again this year in getting the fields, etc. ready.

 

Bill Garvey expressed concern over the condition of Railroad Avenue– Mayor Grenier stated that the Village intended to pave it this year.

 

Ed Degen questioned the Board on the details of the proposed Water Infrastructure Project in the Roost Estates and Sage Hill area.  After a discussion with the Board and several residents, Mayor Grenier called for an information meeting to be held on March 15th at 7:00 P.M. at the Firehouse Meeting Room.

 

A motion was made by Trustee Lansing seconded by Trustee Mackay to approve payment for the following:

 

WARRANT # 19:

 

GENERAL                 totaling            $ 55,132.16

 

WATER                   totaling            $ 27,662.93

 

SEWER                   totaling            $   9,009.55

 

TOTAL           $ 91,804.64

 

 

 

PAYROLL # 20:        totaling            $78,802.87

 

(02/08/12 – 02/23/12)

 

ADOPTED:

 

Trustee Lane               voting              AYE

 

TrusteeLansing            voting              AYE

 

Trustee Mackay           voting              AYE

 

Mayor Grenier             voting              AYE

 

 

 

BOND RESOLUTION

 

SUBJECT TO PERMISSIVE REFERENDUM 

 

At a regular meeting of the Board of Trustees of the Village of Menands, Albany, County, New York, held at the Village Hall, in Menands, New York, in said Village, on the 5thday of March, 2012, at 7:00 o’clock P.M. Prevailing Time.

 

The meeting was called to order by Mayor Grenier, and upon roll being called, the following were

 

PRESENT:

 

Trustee Lane

 

TrusteeLansing

 

Trustee Mackay

 

Mayor Grenier

 

ABSENT:

 

Trustee Nicoll

 

The following resolution was offered by Trustee Lansing, who moved its adoption, seconded by Trustee Mackay, to-wit:

 

BOND RESOLUTION DATED MARCH 5, 2012.

 

A RESOLUTION AUTHORIZING, SUBJECT TO PERMISSIVE REFERENDUM, RECONSTRUCTION OF PORTIONS OF THE WATER DISTRIBUTION SYSTEM, IN AND FOR THE VILLAGE OF MENANDS,ALBANY COUNTY,NEW YORK, AT A MAXIMUM ESTIMATED COST OF $1,300,000 AND AUTHORIZING THE ISSUANCE OF NOT EXCEEDING $1,300,000 SERIAL BONDS OF SAID VILLAGE TO PAY THE COST THEREOF.

 

WHEREAS, all conditions precedent to the financing of the capital project hereinafter described, including compliance with the provisions of the State Environmental Quality Review Act as a Type II Action, have been performed; and

 

WHEREAS, it is now desired to authorize such capital project and its financing; NOW, THEREFORE, BE IT

 

RESOLVED, by the affirmative vote of not less than two-thirds of the total voting strength of the Board of Trustees of theVillageofMenands,Albany County,New York, as follows:

 

Section 1.        Reconstruction of portions of the water distribution system, in and for the Village of Menands, Albany, County, New York, including original furnishings, equipment, machinery, apparatus and other improvements incidental thereto, subject to permissive referendum, is hereby authorized at a maximum estimated cost of $1,300,000.

 

Section 2.        It is hereby determined that the plan for the financing of the aforesaid maximum estimated cost is by the issuance of $1,300,000 of serial bonds of the Village hereby authorized to be issued therefore pursuant to the provisions of the Local Finance Law.

 

Section 3.        It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is forty years, pursuant to subdivision 1 of paragraph a of Section 11.00 of the Local Finance Law.  It is hereby further determined that the maximum maturity of the serial bonds herein authorized will exceed five years.

 

Section 4.        The faith and credit of said Village of Menands,Albany County,New York, are hereby irrevocably pledged for the payment of the principal of and interest on such bonds as the same respectively become due and payable.  An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such bonds becoming due and payable in such year.  There shall annually be levied on all the taxable real property of said Village, a tax sufficient to pay the principal of and interest on such bonds as the same become due and payable.

 

Section 5.        Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the serial bonds herein authorized, including renewals of such notes, is hereby delegated to the Village Treasurer, the chief fiscal officer.  Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said Village Treasurer, consistent with the provisions of the Local Finance Law.

 

Section 6.        All other matters except as provided herein relating to the serial bonds herein authorized including the date, denominations, maturities and interest payment dates, within limitations prescribed herein and the manner of execution of the same, including the consolidation with other issues, and also the ability to issue serial bonds

 

with substantially level or declining annual debt service, shall be determined by the Village Treasurer, the chief fiscal officer of such Village.  Such bonds shall contain substantially the recital of validity clause provided for in Section 52.00 of the Local Finance Law, and shall otherwise be in such form and contain such recitals, in addition to those required by Section 51.00 of the Local Finance Law, as the Village Treasurer shall determine consistent with the provisions of the Local Finance Law.

 

Section 7.        The powers and duties of advertising such bonds for sale, conducting the sale and awarding the bonds, are hereby delegated to the Village Treasurer, who shall advertise such bonds for sale, conduct the sale, and award the bonds in such manner as he/she shall deem best for the interests of said Village, including, but not limited to, the power to sell said bonds to the New York State Environmental Facilities Corporation; provided, however, that in the exercise of these delegated powers, he/she shall comply fully with the provisions of the Local Finance Law and any order or rule of the State Comptroller applicable to the sale of municipal bonds.  The receipt of the Village Treasurer shall be a full acquaintance to the purchaser of such bonds, who shall not be obliged to see to the application of the purchase money.

 

Section 8.        The Village Treasurer is hereby further authorized, at his/her sole discretion, to execute a project finance and/or loan agreement, and any other agreements with the New York State Department of Health or Department of Environmental Conservation and/or the New York State Environmental Facilities Corporation, including amendments thereto, and including any instruments (or amendments thereto) in the effectuation thereof, in order to effect the financing or refinancing of the specific object or purpose described in Section 1 hereof, or a portion thereof, by a bond, and/or note issue of said Village in the event of the sale of same to the New York State Environmental Facilities Corporation.

 

Section 9.        The power to issue and sell notes for said specific object or purpose to the New York State Environmental Facilities Corporation pursuant to Section 169.00 of the Local Finance Law is hereby delegated to the Village Treasurer.  Such notes shall be of such terms, form and contents as may be prescribed by said Village Treasurer consistent with the provisions of the Local Finance Law.

 

Section 10.      The validity of such bonds and bond anticipation notes may be contested only if:

 

1)         Such obligations are authorized for any object or purpose for which said Village is not authorized to expend money, or

 

2)         The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or

 

3)         Such obligations are authorized in violation of the provisions of the Constitution.

 

Section 11.      This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1.150-2.  Other than as specified in this resolution, no

 

monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein.

 

Section 12.      Upon this resolution taking effect, the same shall be published in summary form in the official newspaper of said Village for such purpose, together with a notice of

 

the Village Clerk in substantially the form provided in Section 81.00 of the Local Finance Law.

 

Section 13.      Pursuant to the provisions of Section 36.00 of the Local Finance Law, this resolution is adopted subject to permissive referendum.

 

The question of the adoption of the foregoing resolution was duly put to a vote on roll call which resulted as follows:

 

 

 

Trustee Lane               voting              AYE

 

Trustee Lansing            voting              AYE

 

Trustee Mackay           voting              AYE

 

Mayor Grenier             voting              AYE

 

The resolution was thereupon declared duly adopted.

 

Trustee Lansing introduced proposed Local Law amending Section 169 Article 13 § 169-41 Establishment; membership; terms, appointment of Chairman.

 

Be it enacted by the Board of Trustees of the Village of Menands as follows:

 

A Zoning Board of Appeals is hereby established pursuant to the provisions of § 7-712 of the Village Law.  The Board shall consist of three members, and an alternate each of whom shall be appointed by the Board of Trustees for a term of three years; the Board of Trustees shall designate one of said members as Chairman thereof.

 

Trustee Lane announced that the Youth Services Day will be on Saturday, April 21st for a Spring Clean-up at Ganser Smith Park.

 

Mayor Grenier requested that the Village spend $350 for a sign for the new scoreboard in Ganser Smith Park.  The Board agreed.

 

The Clerk read a request from the Fire Department to use a fire truck in the Albany St. Patrick’s Parade on Saturday, March 17th after which Trustee Lansing moved seconded by Trustee Mackay a resolution authorizing the Fire Department to use a fire truck in the Albany St. Patrick’s Day Parade.

 

ADOPTED:

 

Trustee Lane               voting              AYE

 

TrusteeLansing            voting              AYE

 

Trustee Mackay           voting              AYE

 

Mayor Grenier             voting              AYE

 

The Clerk advised the Board he needed a resolution authorizing the Mayor to sign the agreement with the Town of Colonie for the use of the Town’s Police Range and Training Facility.  After which Trustee Lansing moved seconded by Trustee Mackay a resolution authorizing the Mayor to sign the agreement.

 

ADOPTED:

 

Trustee Lane               voting              AYE

 

TrusteeLansing           voting              AYE

 

Trustee Mackay           voting              AYE

 

Mayor Grenier             voting              AYE

 

The Clerk advised the Board that the 2012 GFOA Conference is scheduled for April 3rd – 5th, 2012 at the Albany Marriott Hotel.  Anyone wishing to attend should let him know so he can make arrangements.

 

The Clerk also informed the Board that reservations for Ganser Smith Park started Thursday, March 1st, 2012 at 8:00 A.M.

 

A motion was made by Trustee Lansing seconded by Trustee Mackay to adjourn.

 

ADOPTED:

 

Trustee Lane               voting              AYE

 

TrusteeLansing           voting              AYE

 

Trustee Mackay           voting              AYE

 

Mayor Grenier             voting              AYE

 

 

 

The meeting was duly adjourned at 8:40 P.M.

 

______________

 

John T. Stangle

 

Village Clerk