The regular semi-monthly meeting of the Board of Trustees of the Village of Menands held on June 20th, 2011 and called to order by Mayor Megan Grenier at 7:00 P.M.
PRESENT:
Megan Grenier, Mayor
Timothy A. Lane, Trustee
Mark Lansing, Trustee
Mike Mackay, Trustee
Aileen L. Nicoll, Trustee
William T. Smith, Jr., Clerk-Treasurer
John Stangle, Deputy Clerk
Stephen Rehfuss, Village Attorney
Paul Reuss, Exec Assist to Mayor
Also attending: Bill Garvey, Rick Ognan, Tim Boyd, Mike Steurer, Buzz & Cherri Harbour, James Sher, Lisa Neuman, Diane Brunelle, Theresa Montanye, Marion Averill, Kirk Montanye, Paul Cooney, Joyce Murphy and Carol Charton.
The Mayor led the Pledge of Allegiance.
A Public Hearing was called to order by Mayor Grenier.
The Deputy Clerk read the Public Hearing Notice:
A Public Hearing will be held by the Board of Trustees of the Village of Menands at 7:00 P.M. Monday, June 20, 2011 in the Municipal Building, 250 Broadway in said Village, pertaining to the proposed amendment to Chapter 160-70 of the Code of the Village of Menands, in relation to alternate parking on Village Streets – Irving Place, North Pearl Street, and North Lyons Avenue. Such Public Hearings are open to the public and are accessible to the handicapped. All are encouraged to attend or to present comments in writing.
A discussion was held with residents concerning proposed alternate side of the street parking on North Pearl Street, Irving Place and North Lyons Avenue.
Anne Brockenauer submitted a letter dated June 17, 2011 regarding alternate side of the street parking on North Lyons Avenue (attached).
The Public Hearing was closed at 7:58 P.M. and the regular meeting was reconvened.
Bill Garvey reported a hydrant on Clifford Road was overgrown by weeds.
A motion was made by Trustee Lansing seconded by Trustee Mackay to accept the June 6th 2011 minutes of the Regular Meeting of the Board of Fire Commissioners.
ADOPTED:
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Mackay voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
A motion was made by Trustee Lansing seconded by Trustee Mackay to accept the June 6th, 2011 minutes of the Public Hearing Amending § 172-2 Sub. C (2) of the Local Law.
ADOPTED:
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Mackay voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
A motion was made by Trustee Lansing seconded by Trustee Mackay to accept the June 6th, 2011 minutes of the Public Hearing Amending Chapter 82, Section 82-1 of the Local Law.
ADOPTED:
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Mackay voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
A motion was made by Trustee Lansing seconded by Trustee Mackay to accept the minutes of the June 6th, 2011 Regular Board meeting.
ADOPTED:
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Mackay voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
A motion was made by Trustee Lansing seconded by Trustee Mackay to accept the minutes of the June 9th, 2011 Infrastructure Workshop.
ADOPTED:
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Mackay voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
A motion was made by Trustee Lansing seconded by Trustee Nicoll to approve payment for the following:
WARRANT # 26 ENC.
GENERAL totaling $11,766.94
WATER totaling 4,278.06
SEWER totaling 743.17
TOTAL $16,788.17
WARRANT # 2
GENERAL totaling $ 45,410.82
WATER totaling 2,348.44
SEWER totaling 514.78
TOTAL $48,274.04
PAYROLL # 26X totaling $ 627.62
PAYROLL # 2 totaling $86,845.35
(06/03/11 –06/16/11)
TOTAL $87,472.97
ADOPTED:
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Mackay voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
The Clerk advised the Board that he needed to transfer $100,000.00 from the Water Unappropriated Fund Balance to F-8340.0427 Maintenance of Controls to fund the new SCADA System. The money was in the 2010-2011 Budget but due to delays the project was not awarded until this year. After a discussion Trustee Lansing moved seconded by Trustee Nicoll a resolution authorizing the Clerk – Treasurer to transfer $100,000.00 from the Water Fund Unappropriated Fund Balance to F.8340.0427 Maintenance of Controls.
ADOPTED:
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Mackay voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
The Clerk reported that six (6) bids were received at the June 24th, 2011 BID Opening for the Road & Utility Improvements as follows:
Casale Excavating $1,631,847.30
James H. Maloy, Inc. 1,343,238.00
Chip Kronau Construction 1,123,134.00
ANJO Construction 1,207,267.00
Rifenburgh Construction 1,331,364.00
Trinity Construction 1,043,983.00
Trustee Lansing made a motion seconded by Trustee Nicoll to accept the bid from Trinity Construction in the amount of $ 1,043,983.00.
ADOPTED:
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Mackay voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
Mayor Grenier stated that there was some concern about safety of pedestrians with larger events at Ganser-Smith Park and that there should be parking on only one side of Upper Menand Road, Villa Road and North Lyons Avenue. Theresa Montanye will maintain the Website, outside of normal work hours.
Trustee Lansing reported that the Fire Company is forming a Ladder Truck Committee.
Trustee Mackay suggested that the Village should have clear policies about the use of Village facilities by outside organizations. He also questioned the excess police car – Bill Smith reported that the high bidder did not respond and that the car will go to the second highest bidder. Trustee Mackay had a request from DPW Foreman Boyd to purchase a portable light tower – he was told to go to bid and will need three (3) quotes.
Trustee Nicoll announced the park concert schedule and that the Youth Committee will join with the Library for movie nights in the park. There was a discussion held about an
Emergency Notification System for the Village Trustee Nicoll and Trustee Mackay will co-chair a committee with Kirk Montanye and Rick Ognan.
There was a motion made by Trustee Lane to appoint Doreen Gadani to the position of Deputy Treasurer retroactive to June 1, 2011 thru May 31, 2011 motion seconded by Trustee Nicoll.
ADOPTED:
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Mackay voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
The Clerk read a retirement letter from Paul Dominski his official retirement date will be August 25, 2011(letter attached).
The Clerk read a letter from the Town of Colonie Industrial Development Agency regarding a Uniform Tax Exemption Policy.
The Clerk reminded the Board that the next meeting will be Tuesday, July 18th.
At 9:00 P.M. Trustee Mackay made a motion seconded by Trustee Nicoll to enter into Executive Session.
ADOPTED:
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Mackay voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
The regular meeting reconvened at 9:16 P.M.
A motion was made by Trustee Lansing seconded by Trustee Nicoll to adjourn.
ADOPTED:
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Mackay voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
The meeting was duly adjourned at 9:22 P.M.
_____________________
John Stangle
Deputy Clerk