The Annual Organizational Meeting and Regular Semi-monthly Meeting of the Board of Trustees of the Village of Menands, was held on the 2nd day of April, 2012 in the Municipal Building, Menands, New York Mayor Megan Grenier called the meeting to order at 7:00 P.M.
PRESENT:
Megan Grenier, Mayor
Timothy A. Lane, Trustee
Mark Lansing, Trustee
Mike Mackay, Trustee
Aileen Nicoll, Trustee
John T. Stangle, Clerk
Stephen Rehfuss, Village Attorney
Paul Reuss, Exec Asst to the Mayor
Also present: Joan Oakes, Robert Oakes, Dorothy White, Elizabeth Nicoll, Bill Garvey, Maurice & Margaret Griffel, Maureen Connors, Nancy & Bill Flores, Steve Nicoll, Ryan Nicoll, Aidan Nicoll, Ron Miller, Peggy Kelly, Kerry Franklin, Diane MacFarland and Kirk Montanye.
The Mayor led the Pledge of Allegiance.
Mayor Grenier appointed Trustee Mark Lansing as Deputy Mayor to act as such in her place and stead during her absence or inability to act and is vested with all the powers and may perform all the duties of the Mayor, pursuant to Section 4-400 of the Village Law.
Mayor Grenier reappointed Stephen J. Rehfuss, Esquire as Village Attorney for the ensuing official year. In his absence someone from the firm of Rehfuss, Liguori & Associates can act on his behalf.
Trustee Lane offered seconded by Trustee Mackay the following resolution and moved its adoption:
RESOLVED, that the appointment by Mayor Grenier of Stephen J. Rehfuss, Esquire as Village Attorney for the ensuing official year be, and hereby is approved; and be it further
RESOLVED, that the legal services and proceeding for the issuance of bonds, abstracts of title and any litigated matters shall be considered extra service, compensation for which shall be determined and audited by the Board of Trustees.
ADOPTED:
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Mackay voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
Mayor Grenier appointed John Bassett as Chairman of the Zoning Board of Appeals for the ensuing official year.
Trustee Lansing offered seconded by Trustee Nicoll a resolution naming John Bassett as Chairman of the Zoning Board of Appeals for the ensuing official year.
ADOPTED:
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Mackay voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
Mayor Grenier reappointed Kevin Franklin as Village Historian for the ensuing official year.
Trustee Mackay offered seconded by Trustee Lansing the following resolution and moved its adoption:
RESOLVED, that the reappointment by Mayor Grenier of Kevin Franklin as Historian of the Village of Menands for the ensuing official year be, and hereby is approved.
ADOPTED:
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Mackay voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
Mayor Grenier reappointed John T. Stangle as Registrar of Vital Statistics and Doreen M. Gadani as Deputy Registrar of Vital Statistics for the Village of Menands.
Trustee Nicoll offered the following resolution and moved its adoption:
RESOLVED, that the reappointment by Mayor Grenier of John T. Stangle as Registrar of Vital Statistics and Doreen M. Gadani as Deputy Registrar of Vital Statistics for the Village of Menands be, and hereby is approved.
The resolution was duly seconded by Trustee Mackay.
ADOPTED:
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Mackay voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
Trustee Lane offered seconded by Trustee Mackay the following resolution and moved its adoption:
WHEREAS, there is to be held during the coming official year
a) New York State Conference of Mayors Annual Meeting and Training School;
b) New York State Conference of Mayors Fall Training School for Fiscal Officers
and Municipal Clerks;
c) New York State Government Finance Officers Association Conference;
d) (Workers’ Compensation) Conferences;
e) New York Conference of Mayors Public Works Training School;
f) American Water Works Association Conference (NYS Chapter);
g) SAMPO (NYS Association of Municipal Purchasing Officials) School;
h) And other conferences pertaining to the Chief of Police, Fire Chiefs and Building
and Fire Inspectors; and
WHEREAS, it is determined by the Board of Trustees that attendance by certain municipal officials and employees at one or more of these meetings, conferences or schools benefits the municipality, and that the expenses thereof shall be a Village charge;
NOW, THEREFORE, be it
RESOLVED, that the following officers and employees are hereby authorized to attend one or more of the above mentioned conferences or schools; Mayor, Trustees, Executive Assistant to the Mayor, Village Attorney, Village Clerk, Village Treasurer, Chief of Police, Foreman of Department of Public Works, Building and Fire Inspectors and Fire Chiefs, and be it further
RESOLVED, that this resolution shall take effect immediately.
ADOPTED:
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Mackay voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
Trustee Lansing offered seconded by Trustee MacKay the following resolution and moved its adoption:
RESOLVED, that the regular meeting of the Board of Trustees, Board of Fire Commissioners and the Planning Board of the Village of Menands shall be on the first and third Monday of each month during the ensuing official year, and in the event that the date of the regular meeting shall be a holiday, such meeting shall be held on the following day, and such meeting may be adjourned from time to time in the manner prescribed by law and shall be held at the Municipal Building in said Village at 7:00 P.M. or at such other place, or such other time as may hereafter be designated by the Board of Trustees.
This notice is given in compliance with Article 7 of the Public Officers Law, relating to open meetings.
ADOPTED:
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Mackay voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
Trustee Mackay offered the following resolution and moved its adoption:
RESOLVED, that the Times Union, published in the Town of Colonie and circulated in the Village of Menands and the County of Albany, be and the same hereby is, designated as the official paper for the said Village for the publication of all local laws, resolutions and notices of every kind, charter or description, or any other matter required to be published during the ensuing official year.
The resolution was duly seconded by Trustee Nicoll.
ADOPTED:
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Mackay voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
Trustee Nicoll offered the following resolution and moved its adoption:
RESOLVED, that Key Bank, NA of Albany, NY and the J. P. Morgan Chase Bank, Albany, NY and the HSBC Bank USA, Albany, NY; be and they hereby are, designated as the official depositories of the several funds of the Village of Menands for the ensuing official year; and be it further
RESOLVED, that the monies to be deposited in the fund known as the General Fund Reserves of the Village of Menands be deposited in the HSBC Bank USA, Albany, NY and the J. P. Morgan Chase Bank, Albany, NY and be it further
RESOLVED, that the monies to be deposited in the fund known as the Water Fund Reserves of the Village of Menands be deposited in the J. P. Morgan Chase Bank, Albany, NY and be it further
RESOLVED, that the monies to be deposited in the fund known as the Sewer Fund Reserves of the Village of Menands be deposited in the J. P. Morgan Chase Bank, Albany, NY and be it further
RESOLVED, that the monies to be deposited in the fund known as the Fire Equipment Fund of the Village of Menands be deposited in the J. P. Morgan Chase Bank, Albany, NY and be it further
RESOLVED, that the monies to be deposited in the fund known as the Payroll-Trust and Agency Account of the Village of Menands be deposited in the Key Bank, NA of Albany, NY; and be it further
RESOLVED, that the funds to be deposited in the fund known as the Bond Proceeds Account of the Village of Menands be deposited in the J. P. Morgan Chase Bank, Albany, NY; and be it further
RESOLVED, that the funds to be deposited in the fund known as the Capital Projects Account of the Village of Menands be deposited in the J. P. Morgan Chase Bank, Albany, NY and be it further
RESOLVED, that all checks and/or orders of withdrawal from the said depository on the aforesaid funds, with the exception of the Payroll-Trust and Agency Account, shall be signed by the Village Treasurer and either the Mayor or Deputy Mayor or, in the absence of the Mayor or Deputy Mayor, by a Trustee designated by the Mayor.
The resolution was duly seconded by Trustee Lansing.
ADOPTED:
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Mackay voting ABASTAINED
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
Trustee Lane offered the following resolution and moved its adoption:
WHEREAS, this Board may authorize reimbursement of automobile expenses to officers and employees of the Village who use their personal automobiles while performing their official duties on behalf of the Village;
NOW, THEREFORE, be it
RESOLVED, that such reimbursement hereafter be made at the rate of 55.5 cents per mile to such personnel when they incur such expense, unless otherwise negotiated in a collective bargaining agreement, and be it further
RESOLVED, that when properly authorized, the same be paid upon audit by the Board of Trustees.
The resolution was duly seconded by Trustee Nicoll.
ADOPTED:
Trustee Lane voting AYE
Trustee Lansing voting NAY
Trustee Mackay voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
Trustee Lansing offered the following resolution and moved its adoption:
RESOLVED, that all employees of the Village of Menands shall be granted vacations, sick leave, bereavement leave, jury duty leave and military leave in accordance with the provisions of the resolution adopted by the Board on May 2, 2005 unless otherwise amended or negotiated in a collective bargaining agreement.
The resolution was duly seconded by Trustee Mackay.
ADOPTED:
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Mackay voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
Trustee Mackay offered the following resolution and moved its adoption:
RESOLVED, that the next Annual/Organizational meeting be held on Monday, July 1st, 2013 at 7:00 P.M. in the Municipal Building.
The resolution was duly seconded by Trustee Lansing.
ADOPTED:
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Mackay voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
Trustee Nicoll offered the following resolution and moved its adoption to designate the Clerk as the Village Public Information Officer and the Mayor or, in her absence the Deputy Mayor, as the Appeals Officer.
The resolution was duly seconded by Trustee Mackay.
ADOPTED:
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Mackay voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
Trustee Lane offered seconded by Trustee Mackay the following resolution and moved its adoption:
RESOLVED, by the Board of Trustees of the Village of Menands that Records Retention and Disposition Schedule MU-1, issued pursuant to Article 57-A of the Arts & Cultural Affairs Law, and continuing legal minimum retention periods for local government records, is hereby adopted for use by all officers in legally disposing of value less records listed therein.
FURTHER RESOLVED, that in accordance with Article 57-A:
a. only those records will be disposed of that are described in Records Retention and Disposition Schedule MU-1 after they have met the minimum retention periods described
therein;
b. only those records will be disposed of that do not have sufficient administrative, fiscal, legal or historical value to merit retention beyond established legal minimum periods.
ADOPTED:
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Mackay voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
Mayor Grenier requested that the Board change their liaison duties to the following:
Trustee Lansing – Police Department & Fire Department
Trustee Mackay – DPW; & Seniors
Trustee Nicoll – Building – Code Enforcement – MS-4 Departments & Youth Program
Trustee Lane – Historian, Parks & Beautification
The Mayor also stated the following have agreed to continue in the following capacities:
Trustee Lansing and Mayor Grenier – Economic Development Committee
Brianna DiBaise – Youth Program
Paul Reuss – Code Enforcement & MS-4
Al Wright – Building Inspector
Dianne MacFarland – part time Gardner.
The Mayor asked all Trustees to coordinate the Annual Picnic this year. The date is Wednesday, August 15th, 2012 (rain date August 16th).
Resident Maurice Griffel asked that the Village consider relocating the proposed natural gas line to the Sage Hill Pump Station. Mayor Grenier stated that the Village would look at the option.
Residents from Highland and Hendrick Streets expressed concerns about absentee landlords and conditions of some buildings in the area. Mayor Grenier directed the Building Inspector to investigate the complaints.
Resident Ron Miller made a presentation to the Board on a Rotary Project to collect clothing and requested that a clothing bin be placed in the Firehouse parking lot. Trustee Lansing requested more information and stated that the Village needs to establish a policy for requests like these.
A motion was made by Trustee Lansing seconded by Trustee Mackay to approve the minutes from the March 19th, 2012 Board Meeting.
ADOPTED:
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Mackay voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
A motion was made by Trustee Lansing seconded by Trustee Mackay to approve payment for the following:
WARRANT # 21:
GENERAL totaling $ 53,967.84
WATER totaling 3,250.77
SEWER totaling 163,290.29
TOTAL $220,508.90
PAYROLL #22: totaling $ 83,426.65
(04/09/12-03/22/12)
ADOPTED:
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Mackay voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
A motion was made by Trustee Lane seconded by Trustee Mackay to authorize the Mayor to submit an application to the Department of State in conjunction with Albany County for a Countywide Shared Highway Services Study.
ADOPTED:
Trustee Lane voting AYE
Trustee Lansing voting NAY
Trustee Mackay voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
Trustee Lansing introduced a local law to override the 2% Tax Cap. Mayor Grenier set a Public Hearing for the local law for Monday, April 16, 2012 at 7:00 P.M.
Trustee Mackay asked the Treasurer to prepare a presentation on the 2% Tax Cap Law at the Public Hearing on the 2012 -2013 Budget.
Mayor Grenier introduced Bill Geiring to the Board and gave the Board a description of his background in Economic Development.
Mayor Grenier appointed Bill Geiring to the position of Economic Development Coordinator on a part time basis at $35,000 per year.
Trustee Mackay made a motion seconded by Trustee Lane to approve the appointment.
ADOPTED:
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Mackay voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
The Clerk advised the Board that he received the contract from Albany County for the Stop DWI Program. Trustee Lansing moved seconded by Trustee Nicoll a resolution authorizing the Mayor to sign the contract with the County of Albany for the Stop DWI Program.
ADOPTED:
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Mackay voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
The Clerk reminded everyone that the Public Hearing for the Budget is Wednesday, April 11th, 2012 at 6:00 P.M. and it will be held in the Firehouse.
The Clerk stated that the Business Breakfast is scheduled for Wednesday, May 16th, 2012 at 7:15 A.M. in the firehouse.
Dumpster reservations started Monday, April 2nd, 2012 at 8:00 A.M.
A motion was made by Trustee Lansing seconded by Trustee Nicoll to adjourn.
ADOPTED:
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Mackay voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
The meeting was duly adjourned at 9:01 P.M.
_________________________
John T. Stangle
Clerk