The regular semi-monthly meeting of the Board of Trustees of the Village of Menands, held on Tuesday, January 3rd, 2017 was called to order by Deputy Mayor Aileen Nicoll at 6:00 P.M.
PRESENT:
Steve Boulet, Trustee
Diane Foley, Trustee
Seth H. Harris, Trustee
Aileen Nicoll, Trustee
Donald Handerhan, Village Clerk
William T. Smith, Jr., Village Treasurer
Stephen Rehfuss, Village Attorney
Paul Reuss, Exec Asst to Mayor
ABSENT:
Megan Grenier, Mayor
Also attending: Bill Garvey, Brian Marsh, Bill Giering, Tom Zabinski, Paul Zabinski, Nick Costa, Rick Rogozinski and John Stangle
The Deputy Mayor led the Pledge of Allegiance.
The following resolution was introduced by Trustee Boulet offering a Negative SEQR Declaration for an unlisted action for the reconstruction project at 354 Broadway, seconded by Trustee Foley.
Resolution of the Menands Village Board
Adopting a SEQRA Negative Declaration and Granting Site Plan Approval for the reconstruction project at 354 Broadway in Menands, S.B.L. 55.06-5-29.1
WHEREAS, the owners of 354 Broadway request Site Plan Approval for the reconstruction of a 4 unit apartment building (which burned down) at 354 Broadway, S.B.L. 55.06-5-29.1 within the Two-Family Residential District (R3); and
WHEREAS, the applicant prepared and completed Part 1 of the Short Environmental Assessment Form; and
WHEREAS, because the site previously contained an apartment building which was destroyed in a fire, in accordance with Village Code, the building can be reconstructed although it is a nonconforming use for the R-3 zone if the restored area is substantially the same size, and the nonconforming use is not being enlarged or expanded; and
WHEREAS, the Village Board determined that the restored area is substantially the same size and the nonconforming use is not enlarged or expanded; and
WHEREAS, the Village Board found the proposal to be in conformance with the Zoning Laws of the Village of Menands; and
WHEREAS, the Village Board reviewed the Short Environmental Assessment Form as well as the project application materials;
NOW, THEREFORE BE IT RESOLVED that based on a review of this application and the Environmental Assessment Form and supporting materials, on January 3, 2017, the Village Board hereby issued a SEQRA Negative Declaration.
FURTHER, the Village Board hereby issues final site plan approval.
ADOPTED:
Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Trustee Boulet offered a resolution approving the Final Site Plan for the reconstruction project at 354 Broadway, Menands, Trustee Foley seconded the resolution.
ADOPTED:
Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Open Forum:
Resident Brian Marsh asked if the Board had heard back from DOT about the Route 377 project. The Deputy Mayor stated the lights have been adjusted Brian agreed it was better.
Resident Rick Rogozinski stated he received a form letter from DOT but the letter didn’t answer his questions that he asked at the meeting. He asked if the Board would consider backing the residents insuring that the speed limit is lowered.
Resident Brian Marsh asked if DOT did a Traffic Study by hour and not averaged over a day. Because the busiest times are in the morning and between 5:00 PM – 6:00 PM a discussion followed.
A motion was made by Trustee Harris, seconded by Trustee Foley to accept the minutes of the December 19th, 2016 Board Meeting as amended.
ADOPTED:
Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
A motion was made by Trustee Foley, seconded by Trustee Boulet to approve payment for the following:
WARRANT # 15:
GENERAL totaling $ 80,070.50
WATER totaling $ 1,020.44
SEWER totaling $ 2,779.20
TOTALS $ 83,870.14
PAYROLL # 15: totaling $100,083.27
(12/09/16 – 12/22/16)
ADOPTED:
Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
A motion was made by Trustee ______, seconded by Trustee ______ to approve payment of $116.66 by the Fire Department towards their portion of a CO2 Detector for Fire Services. All 12 departments are splitting the cost. This motion was tabled due to the following comment by John Stangle.
John Stangle questioned why the Fire Departments are buying equipment for Town Fire Services. The Board asked the Clerk to follow up and get back to them at the next meeting.
A motion was made by Trustee Boulet, seconded by Trustee Harris to approve the replacement of the broken AED at the Fire Department for the cost of $1,991.74 under state contract.
ADOPTED:
Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Deputy Mayor Nicoll appointed Donald Handerhan as Registrar of Vital Statistics for the Village of Menands.
Trustee Foley offered the following resolution and moved its adoption:
RESOLVED, that the appointment by Deputy Mayor Nicoll of Donald Handerhan as Registrar of Vital Statistics for the Village of Menands be, and hereby is approved.
The resolution was duly seconded by Trustee Boulet.
ADOPTED:
Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Trustee Foley moved the following resolution, seconded by Trustee Boulet a Resolution Granting the State of New York Authority to Perform the Adjustment for the Owner and Agreeing to Maintain Facilities Adjusted Via State-let Contract as follows:
WHEREAS, the New York State Department of Transportation proposes pavement rehabilitation of Route 377 in the Village of Menands located in Albany County, (Pin 1810.07), and
WHEREAS, the State will include as part of the pavement rehabilitation of the above mentioned project the height adjustment of water valve boxes, pursuant to Section 10,
Subdivision 24, of the State Highway Law, as shown on the contract plans relating to the project and meeting the requirements of the owner, and
WHEREAS, the service life of the adjusted utilities has not been extended, and
WHEREAS, the State will provide for the material and labor costs of the above mentioned work, as shown on the contract plans relating to the above mentioned project.
NOW, THEREFORE,
BE IT RESOLVED: That the Village of Menands approves of the height adjustment of water valve boxes and the above mentioned work performed on the project and shown on the contract plans relating to the project and that the Village will maintain or cause to be
maintained the adjusted facilities performed as above stated and as shown on the contract plans.
BE IT FURTHER RESOLVED: that the Mayor has the authority to sign, with concurrence of he Village Board, any and all documentation that may become necessary as a result of this project as relates to the Village of Menands, and
BE IT FURTHER RESOLVED: That the Clerk of the Village of Menands is hereby directed to transmit five (5) certified copies of the foregoing resolution to the New York State Department of Transportation.
ADOPTED:
Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
The Clerk reminded the Board of the 2017 Winter Legislative Meeting scheduled for Sunday, February 12th through Tuesday, February 14th, 2017 at the Albany Hilton. If you are interested in attending let him know so the office can take care of registrations.
The Clerk reminded the Board the next meeting will be Tuesday, January 17th due to the Martin Luther King Holiday on Monday, January 16th, 2017.
The Clerk advised the Board that the low bidder on the renovation of 280 Broadway did not have the proper insurances, therefore, it is suggested we move to the next lowest bidder to get the job done. After a discussion Trustee Foley moved, seconded by Trustee
Harris a motion to approve McGuirk Contracting, LLC to do the renovations at 280 Broadway for $22,379.82. It is noted that the original plans omitted the second means of egress; therefore, a change order of $2,363.00 added for the second means of egress, making the total $24,742.00. Trustee Harris seconded the motion.
ADOPTED:
Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
The Clerk led a discussion concerning a sanitary sewer problem between Wards Land and Park Drive. After which Trustee Harris moved, seconded by Trustee Boulet a motion to hire KPI to clean out the blockage as soon as possible for a cost of $6,650.00.
ADOPTED:
Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
A motion was made by Trustee Harris, seconded by Trustee Foley to adjourn.
ADOPTED:
Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
The meeting was duly adjourned at 6:32 P.M.
_______________
Donald Handerhan
Clerk