The regular semi-monthly meeting of the Board of Trustees of the Village of Menands, held on Monday, November 18th, 2019 was called to order by Deputy Mayor Aileen Nicoll at 6:00 P.M.
PRESENT:
Diane Foley, Trustee
Seth H. Harris, Trustee
Brian Marsh, Trustee
Aileen Nicoll, Trustee
Donald Handerhan, Village Clerk
Stephen Rehfuss, Village Attorney
ABSENT:
Megan Grenier, Mayor
Also attending: Bill Garvey, Susan Sweeney, John Stangle
The Deputy Mayor led the Pledge of Allegiance.
Open Forum:
Resident Bill Garvey thanked the Board for reappointing Dianne MacFarland as Village Gardener.
Bill advised the Board that the apartment building at 421 Broadway is still leaving their basement door open and he reported it to the Menands Police.
Mr. Garvey reported there are two (2) signs down along the parking lot of the park.
The Clerk advised Mr. Garvey that he would have DPW look as soon as possible.
Mr. Garvey stated there are weeds near pole # 9 on Broadway north of the Pump Station.
Resident Susan Sweeney asked if the Everbridge System can be integrated into the website so when an alert goes out it automatically shows on the website.
The Clerk advised Mrs. Sweeney he was not sure if that could be done, but he would ask website if it is possible.
John Stangle asked if the school is going to contribute towards the cost of Everbridge.
Deputy Mayor Nicoll advised Mr. Stangle the Village is in talks with the school, but the contract needs to be signed before December.
A motion was made by Trustee Harris to accept the minutes of the November 4th, 2019 Board Meeting, seconded by Trustee Marsh.
ADOPTED:
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
A motion was made by Trustee Marsh to approve payment for the following, seconded by Trustee Harris.
WARRANT # 12:
GENERAL totaling $336,075.10
WATER totaling $ 3,917.19
SEWER totaling $ .00
TOTALS $339,992.29
PAYROLL # 12: totaling $ 89,856.77
(10/25/19-11/07/19)
ADOPTED:
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
DATE: 11/18/19
A motion was made by Trustee Marsh seconded by Trustee Harris, to accept
the following resolution:
RESOLVED, that the Treasurer be, and hereby is, authorized to make the following Budget Transfers
Account
Account
From Acct:
A.1990.0400
To Acct:
A.1110.0404
Description
Contingent Account
Court Miscellaneous
Amount:
$14,000
$1,000.00
From Acct:
XXXXX
To Acct:
A.1325.0413
Description
Clerk Contracted Services
Amount:
$13,000
From Acct:
XXXX
To Acct:
XXXX
Description
Amount:
Passed
ADOPTED:
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
The Clerk advised that the 2019 – 2020 Delinquent Taxes were sent to Albany County for Collection are as follows:
Tax: $38,198.93
Reassessed Water: $ 8,476.08
Interest: $ 3,733.99
$50,409.00
A motion was made by Trustee Marsh to approve the Everbridge Contract for 2019 in the amount of $5,500.00, seconded by Trustee Foley.
ADOPTED:
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Trustee Marsh made a motion to approve Assistant Chief David Ognan to move up to Car 37, and promote Mike Mackay from social to active member, seconded by Trustee Foley.
ADOPTED:
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
The Clerk advised the Board of needed upgrades to Village and Police computer Network. The upgrades would include re-cabling, new computers, new server, cost $48,525.00 and $11,062.00 for the yearly subscriptions. Trustee Marsh made a motion to approve All equipment will be purchased under New York State Contract and for ABS Solutions to complete needed upgrades seconded by Trustee Foley.
Hardware
Dell PowerEdge R440 File Server Includes:
33492
$48,525.00
– S4P2 Appliance
– Dell OptiPlex 7071 for Sgt
– Dell OptiPlex 7070 for Dispatch
– Dell OptiPlex 7071 for Evidence Room
– Dell OptiPlex 5070 Security Camera
– PD Recable to Basement Rack, PD Recable County, Installation for systems
Datto S4P2 – Infinite Cloud
S4P2 Cloud Backup 1 Year
33333
$5,256.00
PulseSecure VPN
PulseSecure 1 Years
33549
$2,191.00
Sophos Endpoint & Server Protection
Sophos Central IX Adv Dvc x27 & Svr x7 3 Years
33547
$2,191.00
ABS Remote Monitoring and Management
ABS RMM-Monthly 1 Year
33550
$1,224.00
ABS RMM-Install
33254
$200.00
$11,062.00
ADOPTED:
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Trustee Marsh made a motion to pay $570.00 to cover the cost of two (2) buses for the CYO to attend a U-Albany basketball game, seconded by Trustee Foley.
ADOPTED:
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
The Clerk advised the Board that the Zoning Board of Appeals will be meeting the 1st Thursday of each month if needed.
After a discussion the Board decided not to pay for a chaperone for the Ski Club.
The Clerk gave the Board a reminder that the CP Rail Holiday Train will be stopping in Menands on Tuesday, November 26th between 4:15 and 4:45 P.M. they will be collecting food for Brightside Up.
The Board was informed that the Senior Citizens Christmas Party will be Sunday, December 7th, 2019 from 1:00 P.M. to 3:30 P.M. at the Village Hall.
At 6:25 P.M. Trustee Harris made a motion to enter into Executive Session to discuss a personnel matter, seconded by Trustee Marsh.
ADOTPED:
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
The regular meeting reconvened at 6:34 P.M.
A motion was made by Trustee Harris to adjourn, seconded by Trustee Marsh.
ADOPTED:
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
The meeting was duly adjourned at 6:34 P.M.
__________________
Donald Handerhan
Village Clerk