Board Meeting Minutes – September 21st, 2020

  September 21, 2020

At 6 PM on Monday, September 21st, 2020 Mayor Meg Grenier read the following statement: this is the Village of Menands Board of Trustees, semi-monthly meeting. I am Mayor Meg Grenier and as it is 6 o’clock, I will call this meeting to order. For anyone outside the village staff who is attending this video conference, I would ask if you would please identify yourselves; Nate Pannucci, Emily Silego, Luigi Palleschi, John Demis, Eric Johnson, Cindi Elliott, Renee Lequire. The Mayor asked them to mute their microphones.

Mayor Grenier then did a roll call of Village staff; Deputy Mayor Aileen Nicoll, present, Trustee Seth Harris, present, Trustee Brian Marsh, present, Trustee Diane Foley, present, Clerk Don Handerhan, present, Village Treasurer William Smith, present, Village Attorney Steve Rehfuss, present. On behalf of the Village Board I would ask all residents that we please keep our First Responders, all essential workers and those affected by this pandemic in our thoughts and prayers.

Pursuant to Governor Cuomo’s executive order number 202.1 issued on March 13th, 2020: Suspending article 7 of the public officers law, to the extent necessary to permit any Public body to meet, and take such actions authorized by law that allowed the public to not be physically present at the meeting, but allow the public to listen to or view such meetings via teleconference call or video conference, while recording and later transcribing of the meeting. Village of Menands Board of Trustees semi-monthly meeting is being held via Google Meets video conference to protect Public Safety and Welfare during this COVID-19 pandemic. In an effort to conduct this meeting effectively we asked those in attendance to please mute your microphone during the meeting. As we are conducting only essential business during tonight’s meeting, there will be no public comment. Any comments previously submitted to Clerk Handerhan prior to the meeting and deemed essential will be read into the record. Governor Cuomo has extended executive order number 202.1 through October 4, 2020.

A motion was made by Trustee Harris to accept the minutes of the September 8th, 2020 Board Meeting, seconded by Trustee Nicoll.

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

A motion was made by Trustee Foley to approve payment for the following, seconded by Trustee Nicoll.

WARRANT # 8:

GENERAL totaling $75,896.07
WATER totaling $ 5,772.21
SEWER totaling $ 696.54
TOTALS $82,364.82

PARK IMPROVEMENT: totaling $ 336.00

PAYROLL # 8: totaling $89,500.73
(08/28/20-09/10/20)

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

A motion was made by Trustee Marsh, seconded by Trustee Nicoll, to accept
the following resolution:

RESOLVED, that the Treasurer be, and hereby is, authorized to make the following Budget Transfers

Account Account
From Acct: A.3120.0102 To Acct: A.3120.0108
Description Supervisor Lieutenant
Amount: $63,800.00 $63,800.00

From Acct: A.1990.0400 To Acct: A.3120.0108
Description Contingent Acct Lieutenant
Amount: $3,550.00 $3,550.00

From Acct: A.8160.0419 To Acct: A.8160.0405
Description Refuse – Veh Mtce Refuse – Insurance
Amount: $270.00 $270.00

From Acct: NOTHING FOLLOWS To Acct: NOTHING FOLLOWS
Description
Amount:

Approved:

Trustee Foley – Aye
Trustee Harris – Aye
Trustee Marsh – Aye
Trustee Nicoll – Aye
Mayor Grenier – Aye

Nate Pannucci, Emily Silego of Teal Becker & Chairamonte, CPA’s, the Villages’ Auditors, reviewed the Villages’ draft financial audit of the Village Funds and the Court Funds that they recently completed. He stated that both the Village and Court Funds were given an unqualified report, which is the best opinion they can issue. Nate answered all questions from the Board.

Trustee Marsh made a motion to accept the Auditor’s Report for the Village Funds for the 2019 – 2020 Fiscal Year and authorized the Treasurer to sign the representation letter for the Village, seconded by Trustee Nicoll.

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

Trustee Marsh made a motion to accept the Auditor’s Report for the Court Funds for 2019 – 2020 Fiscal Year and authorized the Treasurer to sign the representation letter for the Village, seconded by Trustee Nicoll.

 

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

Eric Johnson explained the Site Plan process.

Luigi Palleschi representing Dave Fusco owner of 2 Guys and a Gal plans for two (2) buildings and parking per code. Mr. Palleschi, described that all buildings will meet DEC, FEMA and Building Codes. The project will be done on phases. The Plan is to be completed by next summer. A discussion followed.

Cindi Elliott and John Demis explained the project that the Menands Market would like to have approved. The structure that is currently on site will be torn down. The new structure will be on the same foot print but will be enclosed with flood doors. A discussion followed.

Clerk Handerhan will have Code Enforcement Officer Darmetko follow up with the Market president regarding escrow.

The Clerk is looking for authorization for the Mayor to sign the Memorandum of Understanding between the Village of Colonie and Village of Menands for shared services.

2020-2021 MEMORANDUM OF UNDERSTANDING BY AND
BETWEEN THE VILLAGE OF COLONIE AND VILLAGE OF MENANDS


THIS MEMORANDUM OF UNDERSTANDING dated this 21st day of September 2020, by and between the Village of Colonie, Albany County, acting through its duly elected Board of Trustees, hereinafter referred to as “Village of Colonie” and the Village of Menands, Albany, County, acting through its duly elected Board of Trustees, hereinafter referred to as “Menands”.

WHEREAS, Village of Colonie and Menands have a goal of reducing costs through shared services and equipment; and

WHEREAS, Menands and Village of Colonie have equipment and vehicles to accomplish this goal which would be helpful to each other; and

WHEREAS, Village of Colonie and Menands are both legally empowered to enter into this Memorandum of Understanding.

NOW, THEREFORE, Village of Colonie and Menands are of the understanding of the following:

1. This Agreement shall be effective upon the latter of its signing or adoption by the respective municipalities and shall expire one year from said date. However, either municipality may terminate the Agreement at any time, with or without cause, upon written notice to the other.

2. Each party may supply equipment and vehicles along with the necessary operator(s) to the other party for lawful municipal purposes.

3. The party supplying the equipment will supply the necessary laborers to assist in efforts.

4. The borrowing party in consideration of the performance will pay the rental fee in accordance with the Federally adopted FEMA hourly rates. The borrowing party may rent the equipment and vehicles as agreed upon by the parties. Rental hours shall consist of Monday through Friday, excluding holidays, 7:00 a.m. to 3:30 p.m. unless mutually agreed upon by the parties.

5. The borrowing party has agreed to return the equipment and/or vehicles with the same amount of fuel in the tank as was in the tank at the beginning of the day at the expense of the borrowing party.

6. The borrowing party agrees to defend and indemnify the loaning party from and against any loss or harm whatsoever resulting from the work being done.
7. The borrowing party expressly waives any claims for damage to its property or equipment that has been caused by the work being done.

8. Both parties agree that if any damage is sustained to the equipment while doing the work in borrowing parties’ community, the cost of repair will be borne equally by both parties.

9. Both parties agree that any injuries sustained to personnel while doing the work will be the responsibility of the respective municipality that the injured employee works for.

10. The borrowing party agrees that, if any damage sustained to the equipment and/or vehicle is the result of gross negligence on the part of one of its employees which is determined by the sole discretion of the loaning party, that the borrowing party will incur the entire cost of repairs.

11. Both parties agree that this Agreement may be canceled at any point upon written notice to the other party for any reason or no reason.

IN WITNESS WHEREOF, the parties hereunto set their hands and affixed their seals on the day and year first above written.

VILLAGE OF COLONIE

By: __________________________________________________
Village of Colonie Mayor

Attest: ________________________________________________
Village of Colonie Attorney

 

VILLAGE OF MENANDS

By: __________________________________________________
Village of Menands Mayor

Attest: ________________________________________________
Village of Menands Attorney

Trustee Marsh made a motion to authorize the Mayor to sign the Memorandum of Understanding between Village of Colonie and Village of Menands for shared services, seconded by Trustee Nicoll.

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The Clerk advised the Board that at the September 1st, 2020 the following individual Timothy Robertson was elected to active membership in the Company.

Trustee Marsh made a motion to approve active membership status for Timothy Robertson, seconded by Trustee Nicoll.

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

Mayor Grenier advised the Board that Lawrence Magguilli has been added to the Committee for Police Reform.

Trustee Nicoll made a motion to approve Lawrence Magguilli be added to the Committee for Police Reform, seconded by Trustee Marsh.

 

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

Mayor Grenier read a letter submitted by resident Bill Garvey.

To – ALL members of Menands Village Board

From – Bill Garvey, Jr.

Here are my topics of importance + concern as follows

1 I like to thank the Menands Police for stepping up patrols at Ganser-Smith Park to be sure people who play basketball at the basketball court to put their litter in black barrels provided by our Village DPW.

2 My concern about 1 side road which lies between Valero Fuel Station + 2 Village Water Filtration Buildings on east side of Broadway is still in poor condition with bumps, cracks, ruts+ potholes. This side road badly needs repairs. Who owns this side road?

3 The 2 Quiet Zone Railroad Signs on north side of Brookside Avenue (11 Brookside Avenue property) are still being blocked by trees. Please kindly have our DPW Crew trim or remove the trees entirely when able to get the job done.

4 I had been informed 4 months ago that some new trees are going to be planted in our Village Parks during this summer. I got questions to ask

A Have any new trees already been planted in Ganser-Smith and Switzer-Polk Park?

B What kinds of new trees – Evergreen trees?
Broad Leaf trees?
Both kinds of trees?

Thank you for your time + consideration

Yours Sincerely
Bill Garvey, Jr.

A motion was made by Trustee Harris to adjourn, seconded by Trustee Foley.

ADOPTED:

Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The meeting was duly adjourned at 7:00 P.M.

________________
Donald Handerhan
Village Clerk